How to write a letter of guarantee for warranty of operation. How to write a letter of guarantee correctly. Sample letter of guarantee with debt repayment schedule

Letter of guarantee for payment. Payment may be guaranteed in whole or in part. A guarantee of payment may be given by any person other than the payer.
A guarantee to pay is valid even if the obligation guaranteed is invalid for any reason other than a defect in form.

A letter of guarantee for payment is signed by the person giving the guarantee, indicating his place of residence and the date of payment, and if the person giving the guarantee is a legal entity, then his location and the date of payment.
A surety bond to pay is valid even if the obligation it guaranteed is found to be invalid for any reason other than failure to comply with the form.

A requirement to pay a guarantee when the main obligation has been properly fulfilled is regarded as an abuse of right.
If evidence is provided of the termination of the main obligation in connection with its proper fulfillment, which was known before the written demand was presented to the guarantor, the demand for payment under the guarantee is regarded as an abuse of right.

Amounts overpaid under the letter of guarantee are subject to refund or credit. Refunds of amounts overpaid are carried out on the basis of an application.

For late or incomplete payment under the guarantee, the person who provided the guarantee shall pay penalties (interest).

To Mosenergosbyt

Due to the difficult financial situation, the open joint stock company "Zakon RAA" (short name - OJSC "RAA") under agreement No. 1243 dated February 23, 2015 for March 2015, incurred a debt in the amount of 1,200 rubles.
Based on the above, we ask for a deferred payment. We guarantee payment of the resulting debt until December 31, 2015.

Sincerely!

CEO
JSC "RAA Law"
Rusinov Artem Alexandrovich

Below we will look at a sample letter of guarantee for payment of services for an individual. As you already understood, a payment guarantee is something like a written receipt indicating actions and emerging obligations.

Letter of guarantee for payment of services

To the manager ______________________
(name of company)
___________________________________
(Full Name)

LETTER OF GUARANTEE

I, citizen _______________________________________ (passport: series ______, N ____________, issued _________________________), ask you to perform the services in the form of:
1) __________________________________________________________;
2) __________________________________________________________;
3) __________________________________________________________.
Payment in the amount of _______________ (______________________) rub. I guarantee from current account N ____________
________ (name of bank) _______ within ___ (___________) banking days.

___________ __________________
(signature) (full name)

- this is a document that contains a guarantee of the implementation of the assumed obligations of one party in relation to the other. This document gives the addressee written confirmation that promises and conditions, one way or another related to the interests of the addressee, will be fulfilled by the sender. Such obligations and conditions may be: provision of any services, performance of various types of work, payment of debt, and so on.

Document meaning

A letter of guarantee for the completion of work assures that a certain work (service) will be completed by the sender of the document in full by a certain date. If the implementation process includes several stages, then it is possible to indicate several deadlines. With the help of such a document, the recipient can control not only the timing of tasks, but also their quality.

This document is also an argument in proceedings if any problems arose in the process of fulfilling obligations or they were not fully fulfilled.

You can find out about the legal meaning of the document in.

When is it necessary?

Most often, the preparation of a written warranty notice is required in cases where one of the parties is not sure that the agreements will be fulfilled on time or in full (in such a situation, the entire scope of obligations should be stated in the main part of the document), or when the deadlines specified in the contract already violated.

Decor

A letter of guarantee for the completion of work is provided by the performer of this work. It is signed by the head of the legal entity and the employee dealing with financial issues in this executing organization.

Important! Such a document can be used not only to settle relationships between legal entities, it can also be used in relationships between individuals.

Attributes

The attributes of the letter of guarantee include:

Letters of guarantee must be written in a formal style– the use of conversational style is not allowed. They are drawn up on an A4 sheet, the content should not exceed one page.

If a document is drawn up, then it must be on the organization’s letterhead indicating all the details. From an individual it can be drawn up in any written form. You can find out how an individual can write a letter to a legal address.

How to write correctly?

Features of drawing up a letter of guarantee:

We talked in more detail about the correct writing of a letter of guarantee, and read about the requirements for the document, the responsible person and other nuances of drawing up and writing the document.

Who is responsible for fulfilling obligations under the contract?

The sender of the letter is responsible for fulfilling the guarantees, that is, the performer, who undertakes to fulfill his part of the agreement efficiently and within the time limits specified in the document.

A letter of guarantee with specified fulfillment of obligations does not replace the contract. However, if drafted correctly, it can help resolve disputes when they arise.

Shipping methods

There are several options for transferring this type of document:

1. One of the official options is to send the documentation by registered mail with a list of the contents and a return receipt form.
2. Submit the document to the recipient through the secretary or office. In this case, you should prepare two copies, on one of which an employee of the recipient’s organization will put a stamp on acceptance of the document.
3. In practice, another method is used (time costs are minimal) - sending by fax or e-mail with subsequent transfer of the original using the above-mentioned options.

We will tell you in this article how to correctly compose a letter of guarantee and what details to include in it. Download sample documents written by experts.

Download useful documents:

Letter of guarantee: how it differs from other business letters

There are general rules for writing business letters. Requirements for their execution and a list of required details have been established GOST R 7.0.97-2016. At the same time, business letters are divided into several types according to their purpose and content. They can be, for example, informational, accompanying, invitational, or guarantee.

A letter of guarantee differs from other types of correspondence in that it contains certain obligations, the fulfillment of which is guaranteed by the sender. Thus, he may promise to hire by transfer a specialist employed in another organization, make payment, promptly return funds received on credit, provide a service, or perform other actions.

Like any document, a letter of guarantee is an example of legally significant content. The guarantees they give are the basis for subsequent actions of the addressee, who can be either a legal entity or an individual. Violation of the obligations assumed by the sender is a reason for going to court.

To correctly compose and format any business letter, use a special designer from the experts of the Secretary's Handbook magazine.

Letter of guarantee for payment, other types and their features

Before writing a letter of guarantee, you need to familiarize yourself with the intricacies of this type of letter so that the legal significance of the document does not raise doubts among the recipient.

A letter of guarantee is a sample of written confirmation of the obligations assumed, therefore all the details required for this type of document must be filled out. Reference information about the sender and the address part are filled out in the same way as in the general case; the name of the document does not need to be indicated.

But the text of the letter of guarantee, unlike the rest of the letter, contains language describing the obligations assumed by the sender, for example:

• “We confirm with this letter...”;
• “We guarantee payment”;
• “We guarantee payment in the amount... according to the terms specified in contract No.....”;
• “We guarantee the repayment of the loan in accordance with the payment terms specified in the agreement...”;
• “We guarantee reimbursement of depreciation expenses...”;
• “We guarantee that payment for services provided will be made on the day of signing the acceptance certificate...”

In addition to the obligations assumed, the letter of guarantee indicates their scope and deadlines for fulfillment. If the deadlines for execution are stipulated by previously signed documents - agreements, contracts, invoices, the text provides a link to these documents indicating their details.

When drawing up a letter of guarantee for payment, it is necessary to indicate the details of his bank account in the background information about the sender or in the final part of the text. All letters of guarantee containing financial obligations are signed by the chief accountant in addition to the head of the enterprise. If the organization uses a seal, the signatures of the manager and chief accountant must be certified by putting a seal imprint on the letter.

To minimize errors that may occur when filling out reference information and bank details, many organizations use a letter of guarantee form. Any employee, even if he has no idea how to write a letter of guarantee for payment, can take a sample from the album of forms attached to the document, if such a local regulation is developed and approved in the organization.

How to write a letter of guarantee for payment, sample

The concept of “letter of guarantee” covers a wide range of documents confirming the obligations voluntarily assumed by the sender. According to the general requirements establishing how a letter of guarantee is written, it must contain the following information:

• addresses and details of both parties – sender and addressee;
• reference information about the sender - his bank details, contact numbers;
• outgoing registration number of the letter and date of registration;
• text part containing warranty obligations;
• positions, signatures and transcripts of signatures of officials who signed the document;
• surname and contact phone number of the performer.

In business communication practice, two main types of letters of guarantee are used, containing:

1. A request and an obligation.
2. Only commitment.

A letter of guarantee with a request and obligation contains an application to perform work, provide a service and, at the same time, guarantees for their payment. Such a letter may also contain a request for a credit or loan, the provision of premises for rent, etc. The main thing is that it contains an accurate description of the type of work or services that need to be performed or provided. This description is the basis for the recipient when calculating the cost of the work.

Payment guarantee letter sample with request and obligations

The letter may also contain only the obligations of the sending organization. It is usually drawn up in the case where the addressee provides only one type of service and there is no requirement to indicate which service or type of work will be paid for.

An example of a letter of guarantee for the fulfillment of obligations that does not contain a request

This will be of interest to those persons who are interested in receiving some kind of supporting document from the debtor. In it, the borrower undertakes to perform certain actions within the framework of the mutual relations of the parties. A letter of guarantee is used in various fields; we will talk about how to write a letter of guarantee below. A letter of guarantee is a business document drawn up by one of the parties (or an individual) during a transaction, which contains information confirming compliance with the agreed conditions, as well as the performance of any actions.

A letter of guarantee is some way of securing obligations. Not only legal entities are interested in how to write a letter of guarantee; sometimes individuals also need a document of this type.

The letter of guarantee is relevant in the following areas:

Labor law. In this case, when applying for a job, you must write a letter of guarantee. As a rule, it is required when submitting a package of documents to the FMS for migrant citizens.
Contract law. There are many nuances here that require writing such a letter. For example, a lease agreement, loan agreement, a guarantee document from the owner of the premises or payment of a debt, etc.

Letter of guarantee form- is arbitrary, so it is not at all difficult to compose, and the content is based on a specific situation.

There are several methods to send a letter of guarantee to a second party:

1. By registered mail.
2. In person. In this case, the party who received the letter must sign the second document.
3. Via email.

How to write a letter of guarantee

The law does not provide for rules for drawing up a letter of guarantee, however, when filling out the form, it is advisable to pay attention to the following points:

It is mandatory to register the recipient of the document, namely his full name or legal name. person, phone number, address, and other information;

The body of the letter provides a complete inventory - for what reason the legal relationship between the parties arose, what exactly this letter provides, within what time frame the specific actions described in the letter of guarantee will take place, etc.;

You can attach additional documents to the drafted letter if you think that the recipient should be familiar with this information;

If the letter of guarantee is drawn up on several pages, then they must all be numbered and stitched, or you can put a signature on each page;

In most cases, a letter of guarantee is written in response to any claim, so this fact must be reflected in the text of the document;

A signature and date must be placed at the end of the document, and the signature is only affixed by an authorized person (an additional stamp is required from the legal entity).

Letter form

To correctly write a letter of guarantee, you need to familiarize yourself with its form. It is drawn up on behalf of the legal entity. person and must contain all the details (abbreviated or full name, OGRN, INN, telephone, address). If the document is written by physical face, then an arbitrary writing order is allowed.

How to write a letter of guarantee?

It is allowed to draw up a document in writing or on an officially approved legal form. faces, or on plain physical paper. face. The guaranteeing party must write certain terms depending on the specific situation. If necessary, you can describe the methods of implementation that the other party undertakes to implement.

Of course, a letter of guarantee is not considered a mandatory document, since it does not have a normative nature. However, when writing it, both parties hope for honesty in the debtor's performance. In other words, such documentary relationships are entirely based on trust.

Example of a letter of guarantee:

To the Director of OJSC "Eurostroy"
Kislichenko Oleg Viktorovich
from Panov Sergei Petrovich
residing at:
Penza, st. Gorkogo, no. 2, apt. 8
Contact phone: +7 111 258 23 58

Letter of guarantee

I, Sergey Petrovich Panov, undertake to pay for the received building materials from Eurostroy OJSC, in accordance with the drawn up agreement for the provision of building materials dated April 17, 2015 No. 3 in the amount of 20,500 (twenty thousand, five hundred) rubles within the agreed period until July 20. 2015.
15.04.2015

Signature (decryption)

We tried to consider in as much detail as possible, how to write a letter of guarantee correctly We hope the material presented will help you in any life situation.

A letter of guarantee is one of the documents of business correspondence between partners. With such a document, one party to the contract gives a guarantee for the performance of certain actions (payment, performance of work) to the other.

The law does not contain standards that must be followed when composing the text of a letter. However, in the context of business correspondence, established rules have been formed when writing a letter of guarantee.

In business correspondence, received letters are recorded by the secretary, and the incoming number for the document must be entered.

Purpose

The main purpose of the letter is to assurance from your business partner is that the work specified in the contract will certainly be completed. Often the text of the letter indicates specific deadlines for completing the work.

Situations when it is necessary to compile it

A letter of guarantee can be drawn up either separately or in response to a letter of claim from the customer. Such a letter is presented to the second party if there is a need to confirm its intentions regarding the performance of work under the contract. With this letter, the contractor can also indicate specific deadlines for completing the work or services if they are overdue. It is worth saying that the receipt by the Customer of the letter does not oblige him to accept the conditions set out by the Contractor or the Contractor.

A letter of guarantee is not a bilateral document, unlike an additional agreement to an agreement or contract signed by the parties. However, in judicial practice in dispute resolution, there are cases in which the information contained in this document is taken into account when making decisions.

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The procedure for composing this letter

Requirements

The letter of guarantee is drawn up on an A4 sheet, usually one sheet of paper. This document can be written in letterhead organization or, in its absence, a regular sheet certified by the organization’s seal.

This document has one structure. Depending on the specific situation, only the text of the letter changes.
A letter of guarantees for the performance of work, in addition to the signature of the head of the company, implies the signature of the responsible person (deputy director, foreman, etc.). Writing style- purely businesslike, should not contain lyrical digressions.

The text of the letter uses the following rpm:

• XXX LLC guarantees the fulfillment of...;
• “We hereby guarantee...”;
• “With this letter, XXX LLC guarantees...”

Letter of guarantee consists of from:

1. The headers of the document, which contains the details of the sending company, outgoing number, addressee).
2. Text - guarantee.
3. The final part with signatures of responsible persons.

Required items

The letter of guarantee is sent to the party on the organization's letterhead.

At the same time it should include:

1. Company details, date and reference number.
2. Recipient of the letter. Here you can indicate both the person to whom it is addressed (manager) and the recipient company (legal entity).
3. The text of the letter itself indicating the deadlines for completing the work or schedule.
4. The author must indicate his position and his data (last name, initials), and sign.
5. Seal.

Applications

As a rule, letters of guarantee are sent without attachments. But if necessary in the application can be specified work schedule indicating the completion date for each object or stage.

The need to draw up a letter of guarantee and a reconciliation report is described in the following video:

Features of compiling some types

Execution of construction work

When performing construction work under a contract, the Contractor can guarantee with a letter of guarantee correspondence work carried out at the site in accordance with GOST standards or SNIP. Such a letter shows the contractor's integrity.

Execution of work by a contractor

When performing work by a contractor in a letter of guarantee may be indicated period of work under the contract: “By this letter, Stroymontazhinvest LLC guarantees the completion of work under contract No. dated 01/01/2015 until 06/31/2015.

Shift of deadlines

In case of failure to deliver the project on time or perform repair work, the contractor has the right to send the customer a letter of guarantee for the completion of the work. In it he can indicate deadlines during which it is planned to hand over the object, indicate reasons for delay execution of agreements under the contract.
Thus, the letter is primarily drawn up to confirm the contractor’s intentions or justify the delay in deadlines and indicate the end of his obligations under the contract.