Functional responsibilities of the Deputy Director for General Issues. Deputy General Director: job responsibilities. II. Job responsibilities

I CONFIRM:

[Job title]

_______________________________

[Name of company]

_______________________________

_______________________/[FULL NAME.]/

"_____" _______________ 20___

JOB DESCRIPTION

Deputy Director for Production

1. General Provisions

1.1. This job description defines and regulates the powers, functional and job responsibilities, rights and responsibilities of the Deputy Director for Production [Name of the organization in the genitive case] (hereinafter referred to as the Company).

1.2. The Deputy Director for Production is appointed and dismissed in accordance with the procedure established by the current labor legislation by order of the head of the Company.

1.3. The Deputy Director for Production reports directly to [name of the immediate manager's position in the dative case] of the Company.

1.4. The Deputy Director for Production belongs to the category of managers, heads the production work of the Company and is subordinate to:

head of the production department;
chief technologist;
shop managers.

1.5. Deputy Director for Production is responsible for:

proper organization of production work in accordance with approved programs (plans) of the Company;
performance and labor discipline of employees of production departments;
safety of documents (information) containing information constituting a trade secret of the organization (enterprise), other confidential information, including personal data of the Company’s employees;
ensuring safe working conditions, maintaining order, and complying with fire safety rules in production premises.

1.6. Persons who have a higher professional (technical) education and work experience in their specialty in management positions in the relevant sector of the enterprise for at least 5 years are appointed to the position of deputy director for production.

1.7. In practical activities, the Deputy Director for Production should be guided by:

legislation, regulations, as well as local acts and organizational and administrative documents of the Company regulating production;
internal labor regulations;
rules of labor protection and safety, ensuring industrial sanitation and fire protection;
instructions, orders, decisions and instructions from the director of the organization;
this job description.

1.8. The Deputy Director of Production must know:

legislation, regulations on the organization of production, fundamentals of environmental law;
the Company's organizational structure, profile and specialization, as well as the goal and development strategy;
the Company's current and future needs for production resources (fixed assets, raw materials, equipment, technologies), methods for their planning and forecasting;
tasks of production departments to meet the Company’s needs for products of appropriate quality, quantity, range and range, opportunities to solve these problems;
methods for analyzing the state of the Company’s production potential, material and other resources required to maintain it at the appropriate level;
main and reserve production capacities of the Company;
the state and prospects for the development of the production industry relevant to the Company;
the procedure for drawing up and approving plans for the Company’s production activities;
the procedure for concluding and executing contracts for the production and supply of finished products, semi-finished products, blanks and components;
modern theories of production organization;
advanced domestic and foreign experience in organizing production;
composition and structure of the Company’s production (including technological) documentation;
management (to the extent required for effective management of production units), business etiquette, rules for conducting business correspondence on production issues;
means of computer technology, communication and communications;
rules and regulations of labor protection.

1.9. During the period of temporary absence of the Deputy Director for Production, his duties are assigned to [deputy position title].

2. Job responsibilities

The Deputy Director for Production is required to perform the following labor functions:

2.1. Lead production work in the Company and confidently manage its activities.

2.2. To create optimal conditions for the timely and high-quality performance of daily tasks assigned to them by production units in strict accordance with the approved work procedure (regulations) and production technology of products manufactured by the Company.

2.3. Manage the work to formulate a production policy and production development strategy, determine its main directions in accordance with the Company’s development strategy and measures for its implementation.

2.4. Participate in the development of the Company’s business plans in terms of meeting current and future needs for the production of products of a certain quality, quantity, range and range.

2.5. To ensure the necessary level of technical preparation of production and its constant growth, increasing production efficiency, reducing costs (material, financial, labor), rational use of production resources, high quality and competitiveness of manufactured products, their compliance with current state standards, technical conditions and requirements of technical aesthetics, as well as its reliability and durability.

2.6. Organize research in the Company, including with the involvement of third-party organizations (institutions), as well as the development and implementation of comprehensive programs for the development of production potential and production plans.

2.7. Manage the development of measures to reconstruct and modernize the Company’s production facilities, prevent the harmful effects of production on the environment, carefully use natural resources, create safe working conditions and improve the technical culture of production.

2.8. Organize the development and implementation of plans for the introduction of new equipment and technology, carrying out organizational and technical measures in production, research and development work.

2.9. Exercise personally and through subordinates effective control over the state of production, compliance with design, engineering and technological discipline in production, rules and regulations on labor protection, safety precautions, industrial sanitation and fire safety, requirements of environmental, sanitary authorities, as well as bodies exercising technical supervision .

2.10. Ensure the effectiveness of design solutions, timely and high-quality production preparation, technical operation, repair and modernization of equipment.

2.11. Manage activities to improve the range and quality of products manufactured by the Company, improve and update them, create new competitive types of products, as well as design and implement into production means of complex mechanization and automation of technological processes, control and testing of high-performance specialized equipment, development of labor intensity standards for products and standards for the consumption of materials for its production, the consistent implementation of savings and cost reduction.

2.12. Ensure timely preparation of technical documentation (drawings, specifications, technical conditions, technological maps).

2.13. Coordinate work on issues of patent and invention activity, unification, standardization and certification of products, certification and rationalization of jobs, metrological support, mechanical and energy maintenance of production.

2.14. Take measures to improve the organization of production, labor and management based on the introduction of the latest technical and telecommunications tools for performing engineering and management work.

2.15. Participate in the analysis of the Company’s production activities in order to identify production reserves, eliminate losses and unproductive costs, rational use of material, human and other resources.

2.16. Work to ensure strict adherence to production and technological discipline.

2.17. Participate in the development and implementation of rational production (including technological) documentation.

2.18. Ensure the preparation of operational reports on the results of the implementation of production tasks, statistical reporting, as well as their submission in the prescribed manner to the relevant authorities.

2.19. Ensure reliable protection of information (documents) containing information constituting a trade secret of the Company, other confidential information, including personal data of Company employees.

2.20. Manage the training of subordinates, create conditions for them to improve their skills, professional growth, business career development and job promotion in accordance with personal merit and level of qualifications.

2.21. Monitor compliance by subordinates with labor protection and safety regulations, industrial sanitation and fire protection.

2.22. Use the granted rights in relation to subordinates to encourage them (hold them accountable).

2.23. Create conditions for the introduction and proper functioning of advanced production technologies, their subsequent improvement and optimization.

2.24. Manage the planning and reporting of production activities.

2.25. Manage the distribution of the production task, ensuring its timely, rhythmic and uniform delivery to production departments, forms of documents necessary to support production activities, as well as internal organizational, regulatory and regulatory documents on production management issues.

2.26. Study, generalize and apply advanced domestic and foreign experience in production management in practical activities.

2.27. Consider proposals to ensure ergonomic working conditions, rationalize workplaces and present them to the head of the Company for decision-making.

2.28. Consult the head of the Company and heads of departments on current and pressing issues of practical organization of production.

2.29. Provide personally and through the involvement of subordinates methodological assistance to employees of enterprise departments on the issues of choosing optimal methods for performing production tasks, the most effective use of technologies and technical means.

The Deputy Director for Production must timely and fully process and submit reporting and other documentation to officials with appropriate authority.

If necessary, the deputy director for production may be involved in the performance of his official duties overtime, by decision of the director of the organization, in the manner prescribed by labor legislation.

The Deputy Director for Production is obliged, on the basis of orders from the head of the Company, in the absence of the latter (vacation, illness, business trip), to perform the duties of the head of the Company, while acquiring the appropriate powers and rights.

3. Rights

The Deputy Director for Production has the right:

3.1. Make decisions in order to properly organize production work, ensure the daily activities of the Company’s production divisions - on all issues within his competence.

3.2. Submit to the head of the Company your proposals for encouraging (holding accountable) subordinate employees - in cases where your own authority for this is not enough.

3.3. Prepare and present to the head of the Company your proposals for improving production work, its additional personnel, material and technical support, etc.

3.4. Participate in the work of collegial management bodies when considering issues related to production.

4. Responsibility and performance evaluation

4.1. The Deputy Director for Production bears administrative, disciplinary and material (and in some cases provided for by the legislation of the Russian Federation, criminal) responsibility for:

4.1.1. Failure to carry out or improperly carry out official instructions from the immediate supervisor.

4.1.2. Failure to perform or improper performance of one's job functions and assigned tasks.

4.1.3. Illegal use of granted official powers, as well as their use for personal purposes.

4.1.4. Inaccurate information about the status of the work assigned to him.

4.1.5. Failure to take measures to suppress identified violations of safety regulations, fire safety and other rules that pose a threat to the activities of the enterprise and its employees.

4.1.6. Failure to ensure compliance with labor discipline.

4.2. The performance assessment of the Deputy Director for Production is carried out:

4.2.1. By the immediate supervisor - regularly, in the course of the employee’s daily performance of his labor functions;

4.2.2. By the certification commission of the enterprise - periodically, but at least once every two years, based on documented results of work for the evaluation period.

4.3. The main criterion for assessing the work of the Deputy Director for Production is the quality, completeness and timeliness of his performance of the tasks provided for in these instructions.

5. Working conditions

5.1. The work schedule of the Deputy Director for Production is determined in accordance with the internal labor regulations established by the Company.

5.2. Due to production needs, the Deputy Director for Production is required to go on business trips (including local ones).

5.3. Due to production needs, the Deputy Director for Production may be provided with official vehicles to perform his job functions.

6. Signature right

6.1. To ensure his activities, the Deputy Director for Production is given the right to sign organizational and administrative documents on issues included in his functional responsibilities.

I have read the instructions on ___________/___________/ “____” _______ 20__.

What are the requirements for a deputy director? What responsibilities does this specialist have? These and many other questions will be answered in the article.

The Deputy Director for General Affairs has, according to the job description, several main professional goals:

This includes ensuring the information and economic security of the organization. The represented specialist must contribute to the constant development of the company, as well as form personnel reserves.
The employee is obliged to competently and efficiently select and train personnel. The assignment of workers to specific missions is also within the scope of the specialist's competence. Don’t forget about the main goal of the deputy director: to provide comfortable and modern working conditions for the staff.
Finally, the Deputy Director for General Affairs must maintain established standards and norms at all times. If necessary, standards must be created.

Deputy Director for General Affairs: job description
Example No. 1

These instructions are exemplary. It can be used as a basis for developing appropriate employee instructions, taking into account the specifics of the organization’s activities.

Name of organization I APPROVED

POSITION Title of position

INSTRUCTIONS OF THE MANAGER OF THE ORGANIZATION

N ___________ Signature Explanation

Place of compilation Date

DEPUTY DIRECTOR

FOR GENERAL QUESTIONS

GENERAL PROVISIONS
The Deputy Director for General Affairs (hereinafter referred to as the Deputy Director) belongs to the category of managers, is hired and dismissed by order of the head of the organization.
For the position of deputy The director is appointed a person who has a higher professional education in the specialty “Economics and Management” and work experience in the field of professional activity, including in managerial positions, for at least 5 years.
In his activities, the deputy. the director is guided by:

— legislative and regulatory documents governing the production, economic and financial and economic activities of the organization;

— methodological materials relating to the activities of the organization;

— the charter of the organization;

- orders, instructions from the head of the organization;

Deputy directors must know:

— regulatory legal acts that determine the directions of development of the relevant industry;

— other guidance and regulatory materials of higher and other bodies relating to the activities of the organization;

— profile, specialization, features of the organization’s structure;

— prospects for technical and economic development of the industry and organization;

— production capacity of the organization;

— fundamentals of the organization’s production technology;

— the procedure for developing and approving plans for the organization’s economic and financial activities;

— methods of managing and managing an organization;

— the procedure for maintaining records and drawing up reports on the economic and financial activities of the organization;

— organization of financial work in the organization, logistics, transport services and product sales;

— organization of loading and unloading operations;

— the procedure for developing working capital standards, consumption rates and inventories;

— the procedure for concluding and executing business contracts;

— economics, organization of production, labor and management;

— basics of labor legislation;

— rules and regulations of labor protection and fire safety.

During the absence of the deputy. director of the organization, his duties are performed in the prescribed manner by an appointed deputy, who bears full responsibility for their proper execution.
JOB RESPONSIBILITIES
To perform the functions assigned to him, the deputy. The director of the organization is obliged to:

6.1. Interact, on behalf of the director, with state authorities, local governments, legal entities of all organizational and legal forms and individuals on various issues within their competence.

6.2. By power of attorney, act on behalf of the organization, perform legal actions, represent it in all organizations and institutions.

6.3. In the absence of the director, sign documents of a financial nature and administrative documents.

6.4. Participate in the development of local regulations governing social and labor relations in the organization.

6.5. Organize the conduct, as well as methodological, informational and organizational support for employee certification.

6.6. Organize work on placing orders for the supply of goods, performance of work, provision of services for the needs of the organization.

6.7. Take part in the annual inventory of property and material assets.

6.8. Monitor the execution of orders and instructions of the director.

6.9. Organize the proper design and storage of archival materials.

6.10. Prepare information and draw up reports on civil defense issues.

6.11. Carry out the necessary activities to develop the structure and staffing.

6.12. Ensure timely preparation of necessary documents and certificates at the request of organizations.

6.13. Participate in organizing work to improve the skills of employees.

6.14. Contribute to the development of the material and technical base of the organization: accept applications from departments for the purchase of organizational and computer equipment, duplicating equipment, furniture, and various equipment; based on requests from departments, compile summary data on the acquisition of property; participate in the purchase, delivery and installation of the specified property; provide warranty service for the purchased property.

6.15. Carry out the necessary measures related to the safety and efficient use of property.

6.16. Receive requests from departments for minor repairs and organize their implementation.

6.17. Within the limits of his authority, endorse orders, regulations and instructions.

6.18. Participate in the preparation of a comprehensive plan for improving labor protection conditions and sanitary measures.

6.19. Create safe and harmless working conditions for those working in the departments under his control.

6.21. Develop and approve plans for scheduled preventive maintenance of industrial buildings and structures, equipment and monitor their timely implementation.

6.22. Provide organizational units with personal protective equipment and fire extinguishing equipment.

6.23. Ensure the good condition and safe operation of the organization’s vehicles, timely technical inspections and certifications.

6.24. Ensure road safety, safe organization of traffic flows and movement of workers, maintenance of driveways and passages in proper condition.

6.25. Organize the normal operation of sanitary facilities and facilities.

6.26. Ensure that the working units subordinate to him comply with the requirements of labor legislation, regulations on labor protection and safety, GOST safety requirements, SSBT standards, industrial sanitation and fire safety, labor protection instructions.

6.27. Organize training, testing the knowledge of working units subordinate to him on labor protection issues, conducting briefings on labor protection in the workplace and fire safety.

6.28. Participate in the work of the commission to check the state of occupational health and safety, industrial sanitation and fire safety in subordinate departments and in the organization; in the work of inspections by state supervision and control bodies; in conducting an analysis of industrial injuries and occupational diseases in subordinate departments, developing measures to eliminate industrial injuries and occupational diseases.

6.29. Develop, coordinate and approve labor safety instructions, additions and changes to standard instructions, and provide them to workers in subordinate departments.

6.30. Organize the implementation of decrees, orders, orders of ministries, orders of organizations on labor protection and safety issues, as well as decrees and instructions of state supervision and control bodies.

6.31. ___________________________________________________________.

RIGHTS
Deputy director has the right:

7.1. Represent the interests of the organization in relations with other organizations on economic, financial and other issues.

7.2. Submit proposals to improve economic and financial activities for consideration by the director of the organization.

7.3. Sign and endorse documents within your competence.

7.4. Receive from the heads of the organization’s structural divisions (specialists) information and documents necessary to perform their job duties.

7.5. Submit for consideration by the director of the organization proposals on the appointment, relocation, dismissal of employees of the organization, proposals for their encouragement or the imposition of penalties on them.

7.6. Require the director of the organization to provide assistance in the performance of his official duties and rights.

7.7. Take part in the discussion of labor safety issues submitted for consideration at meetings (conferences) of the labor collective (trade union organization).

RELATIONSHIPS (JOB RELATIONS)
Deputy The director reports directly to the director of the organization.
Deputy director interacts on issues included in his

competence, with employees of the following structural divisions of the organization:

receives:

_____________________________________________________________________ ;

is:

______________________________________________________________________;

- With _________________________________________________________________:

receives:

_____________________________________________________________________;

is:

_____________________________________________________________________.

PERFORMANCE EVALUATION AND RESPONSIBILITY
Deputy job The director is assessed by the immediate supervisor (other official).
Deputy The director is responsible:

11.1. For failure to perform (improper performance) of one’s job duties as provided for in this job description - within the limits determined by the current labor legislation of the Republic of Belarus.

11.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Republic of Belarus.

11.3. For causing material damage - within the limits determined by the current labor, criminal and civil legislation of the Republic of Belarus.

11.4. For failure to comply with the rules and regulations of labor protection, safety precautions, industrial sanitation and fire protection - in accordance with the requirements of regulatory legal acts of the Republic of Belarus and local acts in _____________________.

Job title

head of structural

departments _________ _______________________

Signature Explanation of signature

I have read the instructions _________ _______________________

Signature Explanation of signature

_______________________

Example No. 2

I approve

_____________________________ (Last name, initials)

(name of the organization, its organizational and legal form) ________________________________

(director; other person authorized

approve job description)

JOB DESCRIPTION

DEPUTY DIRECTOR FOR GENERAL ISSUES

——————————————————————-

(name of institution)

00.00.201_g. №00

General provisions

1.1. This job description establishes the rights, responsibilities and job responsibilities of the Deputy Director for General Affairs of _____________________ (hereinafter referred to as the “enterprise”).

Name of institution

1.2. The Deputy Director for General Affairs reports to _____________________________________.

(name of manager's position)

1.3. A person with higher professional education and work experience in the field is appointed to the position of Deputy Director for General Affairs.

leadership positions for at least ___ years.

1.4. The Deputy Director for General Affairs should know:

— orders, resolutions, orders and other normative and guiding documents

higher authorities that relate to administrative and economic services;

— the structure of the enterprise and prospects for its development;

— means of organizational and computer technology, communications;

— deadlines and procedures for reporting;

— means of mechanization of manual labor;

— the procedure for purchasing furniture, equipment, stationery, inventory and processing payments for services;

— basics of labor organization, economics, management and production, labor legislation, internal labor regulations, labor safety norms and regulations.

1.5. In the course of his activities, the Deputy Director for General Affairs is guided by:

— regulatory and legislative acts that regulate the production and economic activities of the enterprise;

— the charter of the enterprise, labor regulations, orders, orders and other instructions of the head of the enterprise;

- this job description.

1.6. During the absence of the deputy director for general issues, his duties are assigned to his deputy, appointed in accordance with the established procedure, who is responsible for the proper performance of his duties.

Functions

The Deputy Director for General Affairs is responsible for the following:

2.1. Participation in the conclusion of business contracts of the enterprise and

control of their accurate and timely implementation.

2.2. Taking measures to expand the economic ties of the enterprise. Control of the safety of enterprise property.

2.4. Ensuring safe and healthy working conditions for subordinates, monitoring their compliance with the requirements of regulatory and legislative acts on labor protection.

Job responsibilities

To perform the functions assigned to him, the Deputy Director for

in general matters I am obliged to:

3.1. Organize effective interaction and work of entrusted workshops, structural divisions and production units. Direct their activities to improve and develop production, increase the efficiency of the enterprise, competitiveness and quality of products.

3.2. Organize production and economic activities on the basis of modern technology and equipment, progressive forms of labor organization and management, reasonable use of production reserves and economical use of all types of resources.

3.3. Resolve issues that relate to the production and economic activities of the enterprise.

3.4. Ensure compliance with laws in the implementation of economic relations of the enterprise.

Rights

4.1. Represent the interests of the enterprise in relations with government agencies. authorities and other organizations.

4.2. Get acquainted with the draft decisions of the enterprise management that relate to its activities.

4.3. Endorse and sign documents within their competence, issue orders for the enterprise with their signature.

4.4. Make proposals for improving the operation of the enterprise for consideration by management, conduct correspondence with organizations on issues that are within its competence.

4.5. Monitor the activities of subordinate structural divisions of the enterprise.

4.6. Interact with the heads of structural divisions of the enterprise, receive documents and information necessary to perform their job duties.

4.7. Require the management of the enterprise to provide assistance in the fulfillment of their rights and official duties.

Responsibility

5.1. For offenses committed during the period of their activities - within the limits determined by the civil, administrative and criminal legislation of Russia.

5.2. For causing material damage - within the limits determined by the criminal, labor and civil legislation of Russia.

5.3. For improper performance or non-fulfillment of one’s official duties, which are provided for in this job description, - within the limits determined by the labor legislation of Russia.

Head of structural unit: _____________ __________________

(signature) (surname, initials)

I have read the instructions,

one copy received: _____________ __________________

(signature) (surname, initials)

Example No. 3

I approve

_______________________________ ______________ _________________________

(organizational and legal form, name of organization or other enterprise

(signature)

(Full name, position of the manager, official authorized to approve the job description)

"___" ____________ 20__

Job description

Deputy Director for General Affairs

_______________________________________________________

(name of organization, enterprise, etc.)

This job description has been developed and approved on the basis of an employment contract with the Deputy Director for General Affairs and in accordance with the provisions of the Labor Code of the Russian Federation and other regulations governing labor relations.

General provisions

1.1. The Deputy Director for General Affairs belongs to the category of managers, is hired and dismissed by order of _____________________________________________________ (name of the manager's position).

1.2. The Deputy Director for General Affairs reports directly to _____________________________________ (name of the manager’s position)

1.3. A person with a higher professional education and work experience in management positions of at least ___ years is hired for the position of Deputy Director for General Affairs.

1.4. The Deputy Director for General Affairs must know the resolutions, instructions, orders, and other governing and regulatory documents of higher authorities relating to administrative and economic services; the structure of the enterprise and prospects for its development; means of communication, computing and organizational technology; procedure and deadlines for reporting; means of mechanization of manual labor; the procedure for purchasing equipment, furniture, inventory, office supplies and processing payments for services; fundamentals of economics, labor organization, production and management; labor legislation; internal labor regulations; rules and regulations of labor protection.

1.5. In his work, the Deputy Director for General Affairs is guided by:

— legislative and regulatory acts regulating the production and economic activities of the enterprise;

— the charter of the enterprise;

— labor regulations;

— orders, instructions and other instructions from the head of the enterprise;

- this job description.

1.6. During the absence of the deputy director for general issues, his duties are performed by his deputy, appointed in accordance with the established procedure, who bears full responsibility for the proper performance of these duties.

Functions

The Deputy Director for General Affairs is assigned the following functions:

2.1. Participation in the conclusion of business contracts of the enterprise and control over their timely and accurate execution.

2.2. Taking measures to expand the economic ties of the enterprise.

2.3. Control over the safety of enterprise property.

2.4. Ensuring healthy and safe working conditions for subordinate performers, monitoring their compliance with the requirements of legislative and regulatory legal acts on labor protection.

Job responsibilities

To perform the functions assigned to him, the Deputy Director for General Affairs is obliged to:

3.1. Organize the work and effective interaction of the structural divisions, workshops and production units entrusted to him, direct their activities towards the development and improvement of production, increasing the efficiency of the enterprise, the quality and competitiveness of the products produced.

3.2. Organize production and economic activities based on the widespread use of the latest equipment and technology, progressive forms of management and labor organization, rational use of production reserves and economical use of all types of resources.

3.3. Resolve issues related to the production and economic activities of the enterprise.

3.4. Ensure compliance with the law in the implementation of economic relations of the enterprise.

3.5. _____________________________________________________________.

Rights

The Deputy Director for General Affairs has the right:

4.1. Represent the interests of the enterprise in relations with other organizations and government bodies.

4.2. Get acquainted with the draft decisions of the enterprise management concerning its activities.

4.3. Submit proposals for improving the activities of the enterprise for consideration by management.

4.4. Sign and endorse documents within your competence, issue orders for the enterprise under your signature within your competence.

4.5. Conduct correspondence with organizations on issues within his competence.

4.6. Interact with the heads of structural services of the enterprise, obtain information and documents necessary to perform their job duties.

4.7. Monitor the activities of subordinate structural divisions of the enterprise.

4.8. Require the management of the enterprise to provide assistance in the performance of their official duties and rights.

4.9. _____________________________________________________________.

Responsibility

The Deputy Director for General Affairs is responsible for:

5.1 for failure to perform (improper performance) of their job duties as provided for in this job description, within the limits determined by the labor legislation of the Russian Federation;

5.2 for offenses committed in the course of carrying out its activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation;

5.3 for causing material damage - within the limits determined by the labor, criminal and civil legislation of the Russian Federation;

5.4 ______________________________________________________________.

The job description was developed in accordance with _____________________

(name, number _______________________ and date of document)

Manager (initials, surname)

_________________________

(signature)

"__" _____________ 20__

Agreed:

___________________________________ (initials, surname)

(Job title)

_____________________________

(signature)

"__" ________________ 20__

I have read the instructions: (initials, surname)

_____________________________

(signature)

"__" _____________ 20__

Responsibilities of the Deputy Director for General Affairs

When choosing an employee for this position, be sure to look at his compliance with the following requirements:

Work experience in a managerial position must be at least three years;
Higher professional education is required;
mandatory knowledge of regulations governing administrative and economic issues of companies and labor law;
knowledge of the basics of enterprise economics, labor protection, management and organization of labor processes;
negotiation skills;
practice of participation in tenders.

When hiring an employee for the position of deputy director to resolve general issues, preference is given to those candidates who not only meet the specified list of requirements, but also know the specifics of the company and its industry. Despite the fact that the general issues of production and economic activity of enterprises are similar in many industries, industry specifics are still reflected in them. And knowledge of these nuances is a necessity for the normal functioning of the company.

Responsibilities of a specialist

The job description of the Deputy Director for General Affairs sets out the requirements and functions.

Here are the most common of them:

Timely development, implementation and adjustment of business plans related to security in the organization (how often such plans are developed depends on the organization itself; as a rule, this happens once a year).
Formation of organizational personnel policy; drawing up an annual personnel plan.
Development and implementation of a system for screening applicants for available vacancies; organization of a high-quality system for screening candidates for jobs.
Organization of constant and effective work on training the personnel reserve.
Organization of effective competitions to attract the most promising and competent specialists to work in the organization.
Organization of a high-quality adaptation procedure for each new person in the organization; appointment for these purposes of supervisors or mentors who would help new employees get used to the workplace as quickly as possible.
Control over the distribution of responsibilities for working with personnel documentation.
Preparation of all necessary materials and documents for the presentation of certain employees for awards or incentives.
Search and registration of all documents and materials to impose administrative or disciplinary liability on employees, if necessary.

Industry specifics of the position

Industry specifics affect not only the company’s activities, but also the responsibilities of its employees, including those occupying management positions.

Therefore, the Deputy Director for General Affairs, working:

in agriculture - must have an industrial higher education; know the essence of agricultural work and technology for managing it, know about the norms and requirements that apply in agriculture; know about the indicators used in the industry that characterize production and economic activities;
in trade - must have a legal and (or) economic higher education; know about the requirements for the storage of products and goods, labor protection, sanitary conditions, fire safety; know the features of the trading process, equipment, and logistics; be able to develop business plans;
in education - must have a pedagogical and (or) economic, legal higher education; know the procedure for placing orders to meet the needs of an educational institution; take part in the annual audit of the institution’s material assets; know the procedure for organizing and storing archival materials; must implement measures to ensure fire safety of the facility;
in production - must have a technical and (or) economic higher education; must know maintenance methods and design of production and office equipment and other facilities, the basics of production processes, plumbing, land and construction work.

The job description of the deputy director regulates labor relations. The document specifies the procedure for appointment and dismissal, the employee’s subordination, qualification requirements, necessary knowledge and skills, a list of documents that he must follow in the course of his activities, functional duties, rights, as well as his responsibilities.

Sample of a typical job description for a deputy director

I. General provisions

1. The deputy director belongs to the “managers” category.

2. The deputy director reports directly to the director.

3. The deputy director is hired and dismissed by order of the director.

4. A person with a higher education and at least five years of experience in management positions in the relevant industry organization is appointed to the position of deputy director.

5. During the absence of the deputy director, his rights, functional duties, and responsibilities are transferred to another official, as reported in the order for the enterprise.

6. In his activities, the deputy director is guided by:

regulatory documents related to its activities;
internal labor regulations;
orders and instructions of the director;
Charter of the enterprise;
this job description.

7. The deputy director must know:

regulatory legal acts defining the production, economic, financial and economic activities of the organization;
equipment used, production capacity capabilities and human resources;
fundamentals of production technology for products manufactured by the organization;
tax, civil, labor, economic legislation;
the procedure for drawing up and approving plans for the production, economic and financial and economic activities of the organization;
market methods of management and enterprise management;
procedure for concluding and executing contracts;
supply and demand of the market segment in which the organization operates;
organization of labor and production;
norms of business etiquette and communication;
internal labor regulations, fire safety.

II. Job responsibilities of the Deputy Director

The Deputy Director performs the following functional responsibilities:

1. Establishes the work and effective interaction of the organization’s structural divisions, controls their activities.

2. Develops and coordinates plans together with the director of the enterprise:

production development;
financing of organizational units.

3. Monitors the timeliness of submission of established reports to the director.

4. Delegates and entrusts the resolution of certain issues to other officials - heads of departments of the organization.

5. Approves the staffing table.

6. Establishes official salaries and allowances.

7. Supervises the organization of work to stimulate personnel.

8. Takes measures to resolve issues related to financial, economic and production activities.

9. Contributes to the implementation of tasks related to the current organizational and executive work of the organization.

10. Ensures the full fulfillment of the enterprise’s obligations to suppliers, customers, creditors, as well as business and employment contracts.

11. Takes measures to improve the planning of economic indicators of the organization’s activities, to create and improve standards for labor costs, the use of production capacity, and the consumption of inventory items.

12. Controls the maintenance of records of the expenditure and receipt of funds, the use of inventory items.

13. Implements measures to maintain a thrifty attitude towards material, labor and financial resources.

14. Monitors compliance with financial discipline.

III. Rights

The Deputy Director has the right:

1. Sign the established documents.

2. Act by proxy on behalf of the organization.

3. By power of attorney and by order of the director, represent the interests of the enterprise in relations with counterparties, government bodies, and other management structures.

4. Require departments of the enterprise to provide materials necessary to perform their official duties.

5. Inspect the activities of the organization’s divisions in terms of economics and production, give them appropriate instructions aimed at increasing efficiency.

6. Send proposals to the director to reward department employees for high performance indicators and to punish for violation of established requirements regarding the organization and economics of production.

7. Put forward rationalization proposals regarding the activities of the enterprise.

IV. Responsibility

The Deputy Director is responsible for:

1. Providing management, employees of the organization or other persons with false information.

2. Causing material damage to the enterprise, contractors, employees, or the state.

3. Violation of the provisions of decisions and resolutions of the organization’s management.

4. Disclosure of trade secrets and confidential information.

5. Performing one’s official duties contrary to the norms and rules established in the organization.

6. Offenses committed in the course of their activities.

7. Violation of labor discipline, safety regulations, fire protection, internal labor regulations.

8. Conducting unauthorized meetings and negotiations related to the activities of the enterprise.

The responsibilities of the deputy director in the job description and the content of other sections may differ depending on the specialization.

For example, the deputy director for general issues is responsible for organizing work to provide economic services to the enterprise. He takes part in the conclusion of business contracts and monitors their implementation. Ensures the creation of safe and comfortable working conditions for subordinates, compliance by staff with fire safety rules and industrial sanitation standards.

The main task of the Deputy Director for Production is the timely release of quality products. He promotes the implementation of the latest production planning and management systems.

The Deputy Director for Educational Work manages the educational process. He organizes extracurricular and extracurricular educational work with students.

The Deputy Director for Academic Affairs ensures the implementation of curricula and programs and monitors the work of the teaching staff.

"APP"

Moscow 15.01.2008

I APPROVED

15.01.2008 _ № _06__ CEO

(date) (number) (manager position)

Lushkin

JOB DESCRIPTION

First Deputy General Director

1. GENERAL PROVISIONS

1.1. The First Deputy General Director (hereinafter also referred to as the organization) belongs to the category of managers.

1.2. The First Deputy General Director resolves issues of operational management of the organization in the area entrusted to him1 and performs responsibilities for the management of the organization2.

1.3. The decision on the appointment of the First Deputy General Director and on his dismissal from office is made by the General Director.

1.4. A person with a higher professional education, a certificate of training or a diploma of retraining in the specialty “organizational management” or another corresponding to the direction of work of the unit entrusted to him in the organization, with at least five years of experience in a managerial position, is appointed to the position of First Deputy General Director.

1.5. The First Deputy General Director in his activities is guided by:

– civil, administrative, labor legislation, other regulatory legal acts regulating the activities of the organization;

– The organization’s charter, local regulations, organizational and administrative documentation issued by the General Director;

1.6. The First Deputy General Director must know:

– a system of legal, financial and other methods and levers that ensure production management;

– the procedure for distributing labor, financial and other resources, determining the effectiveness of financial investments in new production technologies;

– rules for using computer equipment;

1.7. The First Deputy General Director reports directly to the General Director and is accountable to him.

1.8. During the absence of the First Deputy General Director (vacation, illness, etc.), his duties are performed by a person appointed in accordance with the established procedure, who acquires the corresponding rights and is responsible for the improper performance of the duties assigned to him.

2. RIGHTS

The First Deputy General Director has the right to:

2.1. Get acquainted with draft management decisions related to the performance of his labor (official) duties.

2.2. Request from employees (personally or on behalf of their immediate supervisor) information and/or documents necessary to perform their job duties.

2.3. Involve specialists from structural units in solving the tasks assigned to him.

2.4. Contact your immediate supervisor for assistance in fulfilling your job duties.

2.5. Represent the company in relations with individuals and legal entities, government agencies and judicial authorities on the basis of a power of attorney issued in the prescribed manner.

2.6. Make proposals to the General Director on the application of disciplinary sanctions to employees who violate labor discipline, rules and regulations of labor protection, safety precautions, industrial sanitation and fire protection.

2.7. Take initiatives to improve the company's performance to the General Director.

3. LABOR (OFFICIAL) RESPONSIBILITIES

The First Deputy General Director is obliged to:

3.1. Carry out operational management and management of the current activities of the organization in accordance with orders and instructions issued by the General Director or his authorized person, instructions of the General Director, within the powers granted by the power of attorney.

3.2. Execute orders and instructions issued by the General Director or his authorized person, instructions of the General Director.

3.3. Inform the General Director about the results and prospects of work in the organization in general and in his area in particular, makes adjustments taking into account his opinion and the developed strategy for the development of the organization, promptly inform about all situations that could disrupt normal activities and entail losses.

3.4. Organize activities for the purpose of making a profit.

3.5. Participate in drawing up plans for the production and sale of products, determining development strategies, developing standards to ensure product quality, organizing the storage and transportation of raw materials, and marketing finished products.

3.6. Monitor compliance with the law in activities, ensure financial discipline in the organization, timely fulfillment of obligations arising from the conclusion of civil contracts and other completed transactions.

3.7. Ensure the rational use of property, including intellectual property, its safety and protection from illegal actions of legal entities and individuals.

3.8. Participate in negotiations with key clients and draw up contracts for the production and supply of company products, monitor their implementation.

3.9. Monitor employees’ compliance with labor discipline, rules and regulations of labor protection, safety precautions, industrial sanitation and fire protection.

3.10. Organize and control the timely preparation and reliability of reporting and other documents required for reporting in accordance with IFRS3.

3.11. Ensure production, delivery (sale) and receipt (purchase) of products in accordance with specified schedules and volumes.

3.12. Ensure compliance with product production technology, storage and transportation conditions, production energy consumption modes;

3.13. Submit to the General Director or his authorized officials from the 1st to the 3rd of each month reports on the state of affairs in the organization, a report on the fulfillment of their labor (official) duties established by this job description.

3.14. Provide, at the request of the General Director or an official authorized by him, reports on the activities of the organization, including the implementation of individual instructions of the General Director.

3.15. No later than 60 days before the date of the annual general meeting of shareholders, submit to the General Director the annual report, profit and loss account of the organization, distribution of profit and loss of the organization.

3.16. Carry out other instructions of the General Director.

4. RESPONSIBILITY

The Deputy General Director is responsible for:

4.1. For improper performance or failure to fulfill one’s official duties as provided for in this job description, in accordance with the current labor legislation of the Russian Federation and other acts containing labor law standards.

4.2. For offenses committed in the course of carrying out their activities in accordance with the current civil, administrative, criminal legislation of the Russian Federation.

4.3. For causing material damage within the limits determined by the current labor and civil legislation of the Russian Federation.

The job description was developed in accordance with the order of the General Director dated January 1, 2001 No. 06

____Head of Human Resources___ Firsova __

(head of structural unit) (signature) (signature transcript)

With this job description

familiarized I received one copy

and undertake to keep it at work Lushkin

(signature) (signature decryption)

_________Legal Advisor_______ _Bobov_

(visas for legal service officials) (signature) (signature transcript)

Footnote 1

The Deputy General Director can oversee certain areas of the organization’s activities, for example, finance, marketing, legal issues, personnel management, production, etc.

Footnote 2

Performs duties on the basis of an order if the General Director is absent or for any reason cannot perform his duties until the election of a new General Director (in accordance with the Regulations on the General Director and other local regulations governing this procedure).

Footnote 3

International financial reporting standards.

Despite the fact that the essence of the position of deputy director for general issues is not clear to everyone, this specialist is assigned serious responsibilities, the quality of which depends on the performance of the entire enterprise.

Deputy Director for General Affairs: who is hired for the position?

When choosing an employee for this position, be sure to look at his suitability following requirements:

Work experience in a managerial position must be at least three years;
Higher professional education is required;
mandatory knowledge of regulations governing administrative and economic issues of companies and labor law;
knowledge of the basics of enterprise economics, labor protection, management and organization of labor processes;
negotiation skills;
practice of participation in tenders.

Despite the fact that the general issues of production and economic activity of enterprises are similar in many industries, industry specifics still finds its reflection in them. And knowledge of these nuances is a necessity for the normal functioning of the company.

Roles and Responsibilities

The deputy director in charge of general issues is entrusted with the following responsibilities, How:

These are the main responsibilities, which, depending on the industry of the enterprise, can be supplemented with special provisions.

The implementation of these responsibilities is the basis for the Deputy Director for General Issues to fully fulfill his functions:

participation in the conclusion of contracts and control of their accurate, complete and timely implementation;
expansion of the company’s economic relations;
control over the safety of the company’s tangible and intangible assets;
creating normal and safe working conditions for subordinate employees;
monitoring compliance with legislative standards on labor protection.

In addition to this list of functions of the deputy director for general issues, the company's area of activity may also provide for specific functions. But the rights and responsibilities of a given specialist, regardless of his field of work, are the same.

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Rights and responsibilities

Specialist in the position of deputy director, dealing with general issues, has the right to:

Specialist in this position responsible:

for complete disregard or poor performance of duties that are enshrined in his job description - within the framework of the labor legislation of the Russian Federation;
for offenses committed in the course of carrying out their duties - according to the norms defined by civil, criminal or administrative Russian legislation;
for material damage caused - within the limits provided for by the civil, labor and (or) criminal legislation of the Russian Federation.

Industry specifics of the position

Industry specifics affect not only the company’s activities, but also the responsibilities of its employees, including those occupying management positions.

Therefore, the Deputy Director for General Affairs, working:

But not only industry specifics are reflected in the position of a specialist in monitoring general issues of the company’s activities, but also the specifics of the issues themselves.

Nuances of the position by area of work

The scope of general questions regarding the activities of an enterprise depends on the size of the enterprise itself. In this regard, the Deputy Director for General Affairs may be assigned to solve a variety of problems, For example: