Responsibilities of the Deputy Director. Job description. Job description of the deputy director of the enterprise Job responsibilities of the deputy director for core activities
Reading 9 min. Views 363 Published on 25.08.2018
Many leaders of small firms control their own business. However, in the case of large organizations where there is a high load on the company's administration, it becomes necessary to attract a deputy. The person holding this position assumes part of the duties of the CEO. In this article, we propose to talk about what the job description of the Deputy General Director includes.
The position of deputy can appear in any company, regardless of its size and industry affiliation
Deputy General Director: the essence of the profession
The management of each company has the right to independently choose the time of introduction of the position in question. In most cases, this position is introduced at the stage of accession to the post of CEO. Much less often, changes to the staffing table are made directly during work. In some cases, a person is elected to the post of deputy, who later takes the post of head. As a rule, in such situations, the CEO who wants to quit should familiarize his assistant with all the intricacies of the work process. It is important to pay attention to the fact that the title of the position of Deputy General Director has many synonyms. These include positions such as executive director or vice president.
It should be noted that the duties of this employee may vary depending on the form of business.
Most often, the job description, which includes all the obligations of the employee, is drawn up by the head of the company or members of the founding council. As an example of the work of the Deputy General Director, the following situation should be analyzed. Let's imagine an organization where the manager only deals with issues related to the production process. At a certain stage of the company's development, there is a need for economic and legal support. The appointment of a deputy who will deal with these areas can reduce the burden on the head of the company. This step will allow the management to continue to be engaged in control over production, having relieved itself of part of the obligations.
The person holding this position has the legal right to create an administrative chain that will increase the efficiency of labor activity. Before creating an economic and legal division, the vice president must obtain the personal permission of his leadership. Only after obtaining approval for the creation of new structures, the vice president can look for new specialists. The need to hire an assistant who will take care of many organizational issues may arise if you want to master new market segments. In order to get time to develop various strategies that determine the path of the company's development, it is necessary to transfer some of the important functions to an experienced specialist.
The position of the first deputy general director is formed based on the specific needs of the company Who is elected for the position (generalized portrait)
Answer the question of who can take the post of deputy. gene. director, quite difficult. Here one should take into account not only the job responsibilities of the future employee, but also the direction of the organization. Based on most of the requirements for applicants for this position, you can make a generalized portrait of the best candidate for this position:
- A man between the ages of twenty-seven and thirty-three.
- Higher economic or technical education.
- More than one year of practical experience in the field under consideration.
- Ability to build a workflow.
- The presence of leadership qualities, complete autonomy and a high level of responsibility.
Experience shows that people with a technical background are better able to cope with the duties of an executive director due to the presence of structured skills. Such people easily create workflow management schemes that bring maximum results. Many managers of large firms prefer to choose those candidates who have two higher educations.
Main responsibilities of the deputy
In order to competently draw up a job description for the executive director, it is necessary to decide what part of the management responsibilities will be assigned to the applicant for this post. The position under consideration is divided into the following areas:
- First Deputy General Director- This position involves working in several areas at once. The first vice-president can be engaged in both the control of the production process and cooperation with contractors. The person holding this position has the right to sign all important documents of the company that are related to the financial and economic activities of the organization.
- Director of marketing and economic activity of the company- Representatives of this direction carry out the development of a strategy for promoting marketable products on the market. The functions of this official include the search for new sales markets, the conclusion of agreements with partners and the solution of other issues related to the financial component.
- Deputy for security, personnel and technical issues- persons holding such posts are responsible for a certain part of organizational issues. Such positions are provided in large companies, consisting of several departments, each of which has specific functions.
- Legal Director- strict requirements are put forward for applicants for this post. According to experts, the work of the legal department has a high impact on the activities of the organization.
- Deputy on general issues- this position has a high similarity with the official position of the first vice president. The only difference is the smaller list of powers. As a rule, representatives of this direction take on the functions of control of office work and personnel issues.
The issue of creating documentary support deserves special attention. As a rule, the owner of the company is directly involved in the development of job descriptions. Much less often, this duty is assigned to the members of the founding council. A job description is a local normative act that has an administrative and organizational character. This document contains a list of duties and rights of the representative of the position in question.
The range of duties of the Deputy Director is so wide that it is almost impossible to formulate the same qualities of an ideal candidate for this position. Drafting a job description
The job description for a company vice president consists of several key sections. The first section is the paragraph "general provisions". It provides information about the persons to whom the person holding the position in question reports and to whom the person holding the position in question reports. The following paragraph provides a list of job responsibilities of the employee. When developing a document regulating labor activity, it is very important to accurately describe all the duties of the vice president. This step will significantly reduce the risk of disputes related to the employee's activities.
The third section contains information about the rights that an employee has. The next paragraph provides information on the level of responsibility. It is important to understand that the position of vice president is a responsible position that requires high dedication from the candidate. The inaction of the employee, which caused the occurrence of force majeure situations, may be punished by penalties. Below we propose to consider in more detail the duties of the Deputy General Director.
General position
As we noted above, here is information about the persons who can control the work of the deputy. In most cases, this role is assigned to the head of the company. However, in some situations, the control function is assigned to the first vice president or members of the founding board. As a rule, this section contains generalized data about the organization and the position itself. When compiling this paragraph, it is important to indicate the specific areas that the worker must control.
In the same section, the procedure for taking office and dismissal is fixed. Here is a list of specific situations in which the CEO may terminate the employment relationship. Also, this paragraph may contain a sample employment contract with the Deputy General Director, information about the persons who will replace the Vice President in case of his temporary absence, as well as requirements for the employee himself.
Usually, the position of Deputy General Director is held by a specialist under the age of 30 Professional responsibilities
According to experts in legal matters, this section is one of the main ones. This means that the development of this paragraph must be approached with due care. Many managers prefer to turn to experienced lawyers to help develop the structure of the document.
As a rule, the list of duties of the executive director includes control over production and organization of the labor process in the assigned department. Some employees may be responsible for coordinating the work of related structures and individual employees. In addition, the vice president takes on the responsibility of resolving issues from the company's management. One of the main tasks of employees is to provide the enterprise with raw materials and consumables necessary for the full-fledged operation of production.
Imposed rights
The rights of the deputy CEO are closely related to the company's activities. In simple terms, this section includes a list of powers that this person is vested with. This authority allows the director to participate in important matters that may have a negative impact on the company's operations. When compiling this section, it is imperative to indicate which departments this employee can manage. This step will systematize the workflow and prevent the occurrence of various conflicts.
As a rule, the list of the rights of the vice president includes the distribution of the load on the division of employees, the preparation of local and outgoing documentation, as well as the resolution of personnel issues. The incumbents of this position can select employees worthy of financial incentives, deal with issues related to the optimization of labor activity and monitor the work of personnel.
In many ways, the tasks of the deputy are similar to those that face the general director. A responsibility
The last section contains information about the level of responsibility of the employee. As a rule, this indicates the obligation to preserve the property values of the company and the confidentiality of information. The responsibility of the vice president extends to the performance of the assigned unit and the implementation of the plan established by the management. In this section, you need to prescribe the level of responsibility for inaction that caused material damage to the company.
Based on the foregoing, we can conclude that the deputy general director is obliged to deal with planning issues, exercise control over the activities of personnel, generate reports for the founding council, interact with contractors and control bodies, and also organize the labor process.
Features of the design of the job description
As practice shows, the owner of the company is directly involved in compiling job descriptions for the heads of departments. This duty can be transferred to members of the founding council or to persons appointed to a leadership position. When drafting a document, it is very important to involve an experienced lawyer who will help to correctly develop the structure of the act.
A fully compiled instruction must be stitched in accordance with GOST and certified by the signature of the head. It is important to pay attention to the fact that when hiring a new employee, the candidate must first familiarize himself with this document before signing the employment contract. After the approval of the candidate for the post of vice president, a copy of the job descriptions is given to the hired employee. The original copy must be kept in the accounting department or in the office. Below is a sample order for appointment to the post of vice president:
The prospective deputy must be able to understand general economic issues, the provisions of tax legislation Conclusions (+ video)
The deputy head of the company must deal with many organizational issues that are important for the operation of the organization. As a rule, the need for such an employee arises at the stage of business expansion, when members of the founding council and the head of the company are engaged in drawing up long-term plans. During this period of time, the vice president should deal with short-term tasks that are important for the operation of the company. From the foregoing, we can conclude that the position in question is one of the main ones in every company.
In contact with
At many enterprises, the position of deputy director is being formed. We will immediately say that, if necessary, such a specialist replaces the director and assumes all management functions. The rest of the time, the specialist performs a clearly limited range of duties. In fact, the director must control everything, his deputy also takes on some of these functions, and subsequently provides the director with concise reports that allow you to clearly define the structure of the enterprise. That is, a specialist of this format takes on part of the duties of a manager in order to create better control over all areas of the enterprise or organization. It is quite obvious that in order to perform such functions, management must give such a specialist a number of powers.
The specialist monitors the work on the modernization of the enterprise as a whole, carries out the procedure for analyzing the current state of the company, makes a decision on the introduction of certain modifications in order to create more comfortable and less costly work processes. It also provides employees with the necessary training information. That is, it organizes seminars, refresher courses, ensures that training processes are systematically carried out in labor protection and technology, which allows you to carry out the process of performing professional actions safely. It establishes the need for a competent approach to the process of analyzing the financial costs of the enterprise. A specialist of this format accepts reporting documentation from other departments, carries out the process of its analysis, compiles general reports and provides it to the manager. After that, on the basis of the information received, the process of adopting certain projects is carried out, which relate to the modification and changes in the work of an enterprise or organization, the introduction of innovative methods in production, etc.
The Deputy also takes on the responsibility of conducting educational work. In principle, such duties may not be formed at different enterprises, but most often, it is the deputy who makes sure that all employees meet the qualification requirements and come to work on time. Carries out certain collections, if necessary. Evaluates the possibility of dismissal in case of systematic absenteeism or lack of fulfillment of the basic requirements determined by the instructions of the official format. Certainly, work is carried out that prevents the possibility of negative consequences. That is, the deputy takes on the responsibility of systematically conducting lectures that relate to violations and their consequences, conducts individual conversations with violators.
As you can see, the duties of such a specialist are presented in an expanded list. In fact, a specialist is a link between employees and the entire enterprise, with the head. All the data that the deputy receives, he enters into specialized reports, after which he transfers them to the head. Often, the instructions of the official format include the authority to participate in negotiations when signing contracts, as well as in negotiations, on the basis of which a decision is made to introduce new work systems at the enterprise.
Drawing up a job description for such a specialist is actually not an easy task. There is a fairly significant number of templates, the use of which allows you to quite competently draw up a document, taking into account the need to describe requirements, powers, certain important points that relate to obligations, etc. Each item is described in great detail, which makes it possible to clearly define the goals that management sets for a specialist for the performance of their professional duties.
When compiling the instructions, a detailed description of the requirements is formed, on the basis of which the process of selecting a specialist for a vacant position will be carried out in the future. A description of all the duties that are set as goals and objectives for the specialist is also compiled. Failure to comply may result in legal dismissal. Be sure to describe the powers that will be vested in the specialist at the enterprise, a description of responsibility is also formed.
Sample instruction for deputy director
It is very important to clearly follow the structure of the instruction, taking into account the fact that it must certainly contain the relevant parts that define important points regarding hiring, that is, a description of the requirements. As well as a description of the duties that will later become the basis for the fulfillment of the goals and objectives set for the employee.
- General position
The section describes the important points that relate to organizational aspects and the recruitment of specialists who meet certain requirements:
- Describes the requirement that relates to the availability of education. Here you need to clearly indicate what education a specialist should have, how many diplomas are needed to get a vacant position, etc .;
- Quite often, the instructions indicate data that relate to the issue of experience. Immediately it must be said that in this situation the presence of at least a year of experience is determined, and most often an indication is given that work experience should be exclusively in the field of management;
- It certainly indicates what skills, knowledge and skills a specialist should possess. Here it is very important to indicate all the criteria that are essential for the fulfillment of the goals set for the specialist;
- Instructions are established on how the position is filled. That is, which specialists can perform the duties of the position, if the specialist is absent from work;
- Subordination structure is established. In fact, it is indicated who exactly is the direct supervision of the deputy, as well as which specialists fall under the control of this employee;
- Often in this section it is indicated what kind of knowledge on the issue of the legislative framework a specialist should have.
- Description of responsibilities
A description of the functions, tasks and obligations that the specialist will perform as the basis of his professional activity is formed:
- Responsibilities that relate to the issue of the formation of documentation of the reporting procedure for management;
- Responsibilities of a managerial nature and work with specialists of the enterprise;
- Those duties that are aimed at improving the work of the enterprise, etc.
Below, we will provide a complete list of responsibilities as a template, using such information, you can quickly complete the procedure for compiling a document, taking into account all the needs of your enterprise or in your company. It should be said right away that when using template options for lists, you can independently supplement or modify certain items. If you do not have such duties assigned to a specialist, you simply remove them.
- Description of rights and powers
This section, in fact, contains a description of the powers that you give an employee when hiring. You must understand that the lack of certain rights can significantly slow down the work of a specialist, which means that you may have serious difficulties in the process of realizing the goals set for him. It must be indicated that the specialist has the right to fulfill the obligations assigned to him, using certain resources of the enterprise.
A description of the rights regarding the signing of documents and the request for certain reporting from specialists in other departments is given. A detailed description of the rights that a deputy has in the process of interaction with other employees of the enterprise and with the manager as a whole is carried out. Here you need to be extremely careful, trying to describe all the necessary powers, and the description must be drawn up in such a way that it has an unambiguous understanding.
- Specialist Responsibility
It is quite obvious that any position will require a certain compliance with rules and laws from a specialist. Immediately, it should be pointed out that violation of the established norms of the law can lead to the manifestation of significant liability. In fact, you can take any template and rewrite the main points of responsibility from it. Since in the standard case a description of the responsibility of the material plan is formed. That is, it is indicated that if the actions of an employee have caused negative, material consequences for the enterprise, then a kind of responsibility is formed. A description of those nuances that relate to the violation of laws is being formed, which will certainly become the cause of responsibility in accordance with the laws of our country.
As you can see, the structure and form of the documentation is quite simple and clear. There are many templates that you can use either as an example, that is, using the structure and main points, or as a sample, modernizing only certain points, to suit your individual requirements.
Job Requirements
Based on the requirements, the process of selecting a specialist for a vacant position is carried out. Accordingly, the description of this aspect is made in great detail. The law determines that the manager cannot refuse to hire an employee who fully complies with the established requirements for a vacant position, otherwise it creates the possibility of filing an application with the court for consideration of the employer's misconduct. To exclude such disputable situations, it is imperative to correctly and correctly carry out the process of describing all the requirements for choosing a candidate for a position:
- The specialist must have a higher education. Here it must be said that many enterprises establish the need to hire specialists who have an economic education. Other enterprises establish requirements for hiring specialists with an education that relates to management. At large enterprises, they try to take specialists with the two educations described above;
- Often it is necessary to provide documents that determine the existence of experience. Here we immediately say that the experience most often should be in the field of management, and at least one year. Nevertheless, it is often indicated that specialists who have no experience at all are accepted for the position;
- The personal qualities of a specialist, which are important and critical, are determined. It is established that a specialist must be able to negotiate, must be competent, communicative and mobile. Certificates and documents may be required that confirm the presence of additional education, etc.;
- It is established that the specialist must have certain knowledge in the field of legislation. Most often, this paragraph is indicated in order to subsequently be able to make a description of responsibility for non-compliance with certain legal norms. Among other things, it is determined that a specialist must have a number of additional skills and knowledge. For example, knowledge of English, if the company will carry out certain international relations.
It is also established that the manager can make all his wishes to the candidate in the requirements. For example, it may be indicated that a specialist must necessarily have the skills, abilities and knowledge that relate to the specifics of the enterprise. Among other things, it can be emphasized that a specialist must have knowledge that allows him to use modern software of the software version.
The list of requirements is formed in almost all template documents, and this is an important aspect, at the same time, these requirements should not always be reflected in your specific instruction, because, in fact, it may have completely different requirements. You can hire specialists with secondary education, who do not have relevant experience, etc. It all depends on your personal wishes, as well as on your individual needs.
List of specialist functions
When compiling a job description, they try to immediately prescribe all the functions that are assigned to a specialist. Based on the described main functions, it is possible to create a detailed description of duties. The deputy director may have different functions, depending on the enterprise, its direction, as well as on the official duties of the director. Accordingly, this aspect is prescribed individually. But, we recommend that you familiarize yourself with the standard description of functions, on the basis of which you can make your own list of the functionality of your specialist:
- The specialist assumes the function of a managerial nature. In this case, all the nuances of the interaction of the deputy head with employees are prescribed, as well as the duties that he can perform in accordance with the requirements for the positions of certain employees. In fact, a specialist of this format has the right to control the execution of an official type instruction for each position, is obliged to maintain reporting documentation on the fulfillment of duties for each employee, controls the work schedule and assumes the function of applying penalties;
- The specialist takes part in the development of plans that relate directly to the development of the company and the creation of strategies for this development. In this case, the specialist collects relevant information that relates to the fulfillment of certain tasks, generates specialized statistics on the expansion of areas of influence and the relevance of products or services, develops and offers his own development strategies;
- At certain enterprises, a specialist of this format assumes obligations to expand the client base, carries out meetings and negotiations, signs relevant documents that relate to the interaction of companies, organizations and enterprises;
- The specialist exercises control over the submission of documentation to all state supervisory authorities, supervises the timeliness of submission of the necessary documents, exercises control over the hiring of specialists and dismissals, etc.
That is, the functions of a specialist are quite broad. At the same time, the function of providing maximum assistance to the director of the enterprise in matters of company management is certainly indicated. Thus, the specialist can get a more extended functionality of duties. In certain cases, a kind of division of duties between the director and his deputy is made. Such nuances must certainly be reflected immediately in the description of the functions, after which, in a detailed description of all the duties that the specialist assumes after employment.
Description of specialist duties
The question of describing the duties of a specialist should be approached very carefully and in detail. Here you should clearly describe the actions that the specialist must perform without fail. Only in this way, you will be able to demand the appropriate performance in the future:
- The specialist exercises control, as well as carrying out certain actions of the financial order, in the implementation of the activities of the enterprise. That is, the use of funds for development, production and wages is monitored, as well as the calculation of expenses for the next reporting period. A specialist can also draw up development strategies that could reduce the level of costs for ensuring the vigorous activity of an enterprise or organization;
- Also, actions are carried out that form the activation of the work of all specialists, an analysis of their usefulness is carried out, knowledge is checked, the relevance of this knowledge, the ability to apply it in practice. That is, a detailed control of the work of specialists is carried out in order to optimally spend the enterprise's funds on the organization of an ideally set economic activity;
- The deputy must ensure the procedure for the circulation of products, and must also control the issues of timely conclusion of contracts with various companies with which the enterprise cooperates;
- A choice of options for cooperation with organizations that could produce a timely and high-quality advertising campaign is being carried out in order to expand the scope of the company, as well as increase sales or consumption of services;
- The Deputy also assumes all responsibilities that relate to the issue of educational work. At the same time, he carries out the process of supervising the issues of saving savings of resources, taking into account the possibility of refusing certain employees who do not fulfill their tasks;
- Among other things, the employee carries out actions that are aimed at the rational distribution of the company's resources, in order to increase the level of profitability, it is possible to use additional funds for the intensive development of departments, etc.;
- An obligation is established that concerns the improvement of the financial performance of the enterprise. In this case, the deputy director, in fact, supervises other departments and other specialists who are responsible for promoting products or services, as well as for modernizing the enterprise, taking into account the reduction in the cost of completing the tasks;
- The duties of a specialist also include strengthening, and in certain cases expanding the enterprise and its areas of activity, taking into account the need to improve financial growth. Accordingly, in this case, the specialist himself can create certain methods for promoting the enterprise and its products, as well as services, and can supervise departments specially created for this;
- The specialist makes sure that the use of products, raw materials, resources of the company is rational, so that the cost of marriage, as well as excessive consumption of materials or raw materials does not arise as an element of reducing the level of profitability.
How well is the instruction written?
Let's say right away that compiling instructions is not difficult. At the same time, it should be said that each manager sets his own requirements regarding the recruitment of a deputy. In certain cases, the transfer of part of the director's duties to the deputy is formed, in other cases, the deputy takes on a separate functional of duties. That is, in our article, we have provided a description of the main points, and also provided a document template so that you can compile this document yourself, and without much difficulty and problems. Based on the information provided, you can actually quickly understand the structure, as well as the main, important points that you should definitely mention in the instructions.
At the same time, you should certainly carefully evaluate the most important factors, such as the description of the requirements, because they are the basis for hiring a specialist. Equally important is the description of the obligations, because on the basis of such a description you will be able to clearly supervise the performance of the employee. Do not forget that your employee should be given rights and powers. And you should also indicate all the nuances of responsibility for this profession.
One of the key figures in the corporation is the deputy general director. The right hand of the main person cannot have vague powers, therefore, a job description with a clearly defined list and responsibilities is necessary. The content of such a document is directly related to the direction of the leader's work. Deputies for finance, economics, security or development will have different responsibilities and functions.
Job description of the Deputy General Director: meaning and development procedure
The instruction is developed by an employee of the personnel department after signing the employment contract as an annex to it or a separate document. It is an important legal act that reflects the position of an employee in the organizational structure, his rights and obligations.
The information base for compiling instructions is the Qualification Directory of Positions. The instruction usually contains:
- list of requirements for professional training;
- employee functions, job duties;
- knowledge and methods on which the specialist will rely in the work.
The job description of the Deputy General Director includes the rights and working conditions. Some documents contain sections: "Must know", "General", "Final provisions" and others.
The following requirements for the qualification of a manager are universally accepted: higher education, work experience, work experience in a managerial position.
The first section ("General Provisions") characterizes the place of a specialist in the position. The deputy reports directly to the general director, is appointed and removed from his post as necessary.
Job responsibilities
The duties of the Deputy General Director include knowledge of the laws of the Russian Federation and regulations of the enterprise. In addition, knowledge of civil, labor, financial, tax and other fundamentals of legislation.
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The role of the deputy as leader
The first deputy general director becomes a connecting element between the manager of the institutional link and the rest of the workforce, which leaves an imprint on all his activities. He is obliged not only to inform employees of all orders and orders of higher management, but also to ensure their implementation. For the director, his deputy is a feedback with employees, informs about problem situations in the work of the company and measures taken to solve them.
In addition to obligations, rights should be provided:
- act as the face of the organization during negotiations within the competence;
- report violations to the CEO and suggest ways to neutralize them;
- require the entire management staff of the enterprise to comply with the rules of an organizational and technological nature, request from the departments the documentation and data required for the performance of their labor duties;
- dispose and give instructions to subordinates according to their authority, determine their functions and duties, participate in the development of orders, instructions, contracts and other documents.
Responsibility comes with their functions, violation of orders, approved instructions and rules.
Functions of the Deputy for Economic Affairs
The Deputy General Director for Economics is one of the key figures in the corporation. Its main tasks are planning, organization and control of the economic activities of the company. They depend on the strategy and degree of development of the enterprise.
A large-scale organization with a large turnover and prospects cannot do without managers in such a field as finance. As a rule, the deputy coordinates the work of the economic department and the accounting department, in some cases - the work of other departments.
A high-quality job description contributes to an adequate and detailed understanding of their functions. It helps to select a truly suitable specialist for this responsible position.
Contents of the job description of the Deputy for Economic Affairs
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Qualification requirements for the deputy in economics
Qualification requirements for managers in large world-famous companies include knowledge of international financial reporting standards, English, additional education, such as an MBA degree, CFA, CPA certificates.
Economics and finance specialists in different firms never solve the same problems. Their functions are diverse: from the routine management of the financial sector to attracting investments, issuing securities.
For the successful fulfillment of official obligations, the Deputy Director for Economics requires the presence of managerial and leadership qualities, communication skills. It is necessary to have the ability to influence and convince, successfully interact with partners, accept to work in a team.
Deputy Director for Strategic Development
The Deputy General Director for Development deals with the planning of the corporation's activities for the future. Formulation of the mission of the enterprise, goals and objectives, the definition of a successful policy is the prerogative of the strategic manager. All this determines the presence of certain qualification requirements: higher education (economic, legal) and managerial experience, preferably as a strategic manager.
A development specialist must know management theory, marketing, economics, strategic, financial and innovation management.
Contents of the job description of the Deputy for Strategic Development
Its main job functions include:
- planning the organization's development policy, monitoring production processes, analyzing indicators;
- development and implementation of new development projects (lines of business, entering new markets, modernization), preparation of documentation related to the implementation of new programs;
- appointment of those responsible for the implementation of development plans, organization and control of joint work of departments on projects.
Development of anti-crisis measures, adjustment of plans in non-standard situations is also the responsibility of the Deputy for Development. has the right to use and request any information about the work of the company from the heads of departments. He formulates proposals for optimizing work processes, issues orders related to the implementation of strategic plans.
The presence of a Deputy Director for Development and Economics is the prerogative of large developing companies that set themselves high goals and objectives.
One of the leading and significant positions in the organization is occupied by the Deputy General Director. The instruction is designed to become a reliable support for him in his work, regardless of the volume of his work.
I approve
(name of company,
enterprises, etc., his (surname, initials)
legal form) _________________________
(director or other
executive,
authorized to approve
job description)
» » _____________ 20__
Job description
Deputy Director for Commercial Affairs
______________________________________________
(name of organization, enterprise, etc.)
» » ______________ 20__ N_________
This job description has been developed and approved for
on the basis of an employment contract with __________________________________________
(name of the position of the person for whom
And in accordance with
this job description has been drawn up)
the provisions of the Labor Code of the Russian Federation and other regulatory
acts regulating labor relations in the Russian Federation.
1. General Provisions
1.1. The Deputy Director for Commercial Affairs belongs to the category of managers, is hired and dismissed from her by order, to which he is directly subordinate in his work.
1.2. A person who has a higher professional education (economics or engineering and economics) and at least _________ years of economic work experience in managerial positions is appointed to the position of Deputy Director for Commercial Affairs.
1.3. In his work, the Deputy Director for Commercial Affairs is guided by:
- legislative and regulatory acts regulating the production, economic and financial and economic activities of the enterprise;
— methodical materials on commercial issues;
- the charter of the enterprise;
- labor regulations;
- orders, orders and other instructions of the director of the enterprise;
1.4. The Deputy Director of Commercial Affairs should know:
- legislative and regulatory acts that determine the directions for the development of the relevant industry of the country's production and the financial and economic activities of the enterprise;
- profile, specialization, features of the structure of the enterprise;
- prospects for the technical and financial and economic situation of the enterprise;
- production capacity of the enterprise;
— fundamentals of production technology of the company's products;
- the procedure for the development and approval of plans for the production, economic and financial and economic activities of the enterprise;
— market methods of managing and financial management;
- the procedure for keeping records and compiling reports on the economic and financial activities of the enterprise;
- organization of financial work at the enterprise, logistics, transport services and sales of products;
- organization of loading and unloading operations;
- the procedure for developing standards for working capital, consumption rates and stocks of inventory items;
– the procedure for concluding and executing economic and financial contracts;
— economics, organization of production, labor and management;
— rules and norms of labor protection, safety measures, industrial sanitation and fire protection.
1.5. During the absence of the Deputy Director for Commercial Affairs, his duties are performed by
II. Functions
The Vice President for Commercial Affairs is responsible for the following:
2.1. Management of financial and economic activities of the enterprise.
2.2. Control over the material and technical support of the enterprise, financial and economic performance of the enterprise, over the correct use of a bank loan, fulfillment of contractual obligations for the supply of products.
2.3. Coordinating the work of subordinate departments and departments.
2.4. Ensuring timely payment of wages to workers and employees.
2.6. Interaction with other enterprises (organizations, institutions, etc.) in the process of fulfilling their duties.
2.7. Creation of healthy and safe working conditions for subordinate performers.
III. Job Responsibilities
To perform the functions assigned to him, the Deputy Director for Commercial Affairs of the enterprise must:
3.1. Manage the financial and economic activities of the enterprise in the field of logistics, procurement and storage of raw materials, marketing products on the market and under supply contracts, transport and administrative services, ensuring the efficient and targeted use of material and financial resources, reducing their losses, accelerating turnover of working capital.
3.2. To organize the participation of services and structural units subordinate to him in the preparation of long-term and current plans for the production and sale of products, the definition of a long-term strategy for commercial activities and financial plans of the enterprise, as well as the development of standards for the logistics of product quality, the organization of storage and transportation of raw materials, the sale of finished products.
3.3. Take action:
— timely conclusion of economic and financial contracts with suppliers and consumers of raw materials and products;
— to expand direct and long-term economic ties;
- to ensure the fulfillment of contractual obligations for the supply of products (in terms of quantity, range, assortment, quality, timing and other conditions of supply).
3.4. Exercise control:
- for the sale of products, logistics of the enterprise, financial and economic performance of the enterprise;
- for the correct expenditure of working capital and the targeted use of a bank loan;
- termination of production of products that do not have a market;
- ensuring timely payment of wages to workers and employees.
3.5. Lead the development of measures:
— on resource saving and integrated use of material resources;
- to improve the rationing of the consumption of raw materials, materials, working capital and inventories;
- to improve economic performance and the formation of a system of economic indicators of the enterprise;
- to improve production efficiency, strengthen financial discipline, prevent the formation and liquidation of excess stocks of inventory items, as well as overspending of material resources.
3.6. Participate on behalf of the enterprise in fairs, auctions, exhibitions, stock exchanges to advertise products and sell them. Study the market conditions for the products manufactured by the enterprise.
3.7. Control observance of discipline in the fulfillment of obligations for the supply of products and their compliance with business contracts.
3.8. Organize the work of the warehouse, create conditions for the proper storage and preservation of material resources and finished products.
3.9. Ensure the rational use of all modes of transport, improve loading and unloading operations, take measures to maximize the equipment of the relevant service with the necessary mechanisms and devices.
3.10. Organize work on the use and sale of secondary resources and by-products of the enterprise.
3.11. Ensure the timely preparation of budget and other documents, calculations, established reporting on the implementation of plans for the sale of finished products, financial activities, logistics and transport operations.
3.12. Coordinate the work of subordinate departments and departments.
3.13. _____________________________________________________________.
4.1. Represent the interests of the enterprise on commercial issues in relations with other organizations and public authorities.
4.2. Get acquainted with the draft decisions of the management of the enterprise relating to its activities.
4.3. Submit proposals to improve the performance of the enterprise for consideration by the management.
4.4. Sign and endorse documents within their competence: issue orders for the enterprise on commercial issues under their signature.
4.5. Correspond with organizations on issues within its competence.
4.6. To interact with the heads of the structural services of the enterprise, to receive information and documents necessary for the performance of their duties.
4.7. Control the activities of supply and marketing and other subordinate structural divisions of the enterprise.
4.8. Submit for consideration by the director of the enterprise submissions on the appointment, transfer, dismissal of employees, proposals for their encouragement or the imposition of penalties on them, in accordance with the legislation of the Russian Federation.
4.9. Require the management of the enterprise to assist in the performance of their duties and rights.
4.10. _____________________________________________________________.
V. Responsibility
The Vice President for Commercial Affairs is responsible for:
5.1. For non-fulfillment (improper fulfillment) of their official duties provided for by this job description, to the extent determined by the labor legislation of the Russian Federation.
5.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
5.3. For causing material damage - within the limits determined by the labor, criminal and civil legislation of the Russian Federation.
5.4. ______________________________________________________________.
The job description was developed in accordance with ________________
(Name,
_____________________________.
document number and date)
Head of structural (initials, surname)
subdivisions (personnel service) _________________________
(signature)
» » _____________ 20__
(initials, surname)
_____________________________
(signature)
» » ________________ 20__
I am familiar with this job description: (initials, surname)
_________________________
(signature)
» » _____________ 20__
JOB INSTRUCTIONS FOR DEPUTY DIRECTOR FOR COMMERCIAL ISSUES
1. General Provisions
1.1. This job description defines the functional duties, rights and
responsibility of the Deputy Director for Commercial Affairs [Name of the organization in the genitive case] (hereinafter referred to as the Company).
1.2. The Deputy Director for Commercial Affairs is appointed to the position and
dismissed from office in accordance with the current labor legislation
1.3. Deputy Director for Commercial Affairs reports directly to
director of the Society.
1.4. Deputy Director for Commercial Affairs belongs to the category of managers
— Department of direct marketing (direct sales);
1.5. The Vice President of Commercial Affairs is responsible for:
- proper organization of work on the sale of products in accordance with the approved
programs (plans) of the Company;
- performance and labor discipline of employees of commercial services;
- the safety of documents (information) containing information constituting
trade secret of the Company, other confidential information, including personal
data of the Company's employees;
– ensuring safe working conditions, maintaining order, following the rules
fire safety in the premises of the sales service.
1.6. Can be appointed to the position of Deputy Director for Commercial Affairs
persons with higher professional (economic or engineering)
education and experience in economic work in managerial positions for at least 5 years.
1.7. In practice, the Deputy Director for Commercial Affairs should
guided by:
— legislation, regulatory legal acts, as well as local acts and
organizational and administrative documents of the Company, regulating the organization
sales and commercial service activities;
- internal labor regulations;
— rules of labor protection and safety, ensuring production
sanitation and fire protection;
- instructions, orders, decisions and instructions of the head of the Company;
- this job description.
1.8. The Deputy Director of Commercial Affairs should know:
— legislation, regulations on the organization of sales of products, the basics
commercial law;
— organizational structure of the Company, profile and specialization, as well as the purpose and
development strategy;
— current and prospective needs of the Company in the sale of products, methods of their
planning and forecasting;
— tasks of the sales service to meet the needs of the Company in the sale of products
appropriate quality, quantity, assortment and nomenclature, its ability to
solution of these tasks;
— methods of analysis of sales markets, their current and prospective state;
— main and reserve sales channels for products;
- the state and prospects for the development of the industry, profile for the organization
(enterprises);
- the procedure for drawing up and coordinating plans for the sale of products;
– the procedure for concluding and executing contracts for the supply and after-sales service
maintenance of finished products and spare parts for it;
— modern theories of marketing activity;
– advanced domestic and foreign experience in organizing the sale of products;
— composition and structure of the Company's commercial documentation;
- management (to the extent required for the effective management of the sales service),
business etiquette, rules for conducting business correspondence on commercial matters;
- means of computer technology, communication and communications;
- Rules and norms of labor protection.
1.9. During the temporary absence of the Deputy Director for Commercial Affairs, his
duties are performed by a duly appointed person. This person acquires the appropriate rights and is responsible for the proper performance of the duties assigned to him.
1.10. The Deputy Director for Commercial Affairs may be entrusted with
performance of the duties of the Director of the Company during the absence of the latter (business trip, vacation, illness, etc.), acquiring for this period the appropriate rights and responsibility for the proper performance of the assigned duties.
2. Functional responsibilities
The Deputy Director for Commercial Affairs is obliged to perform the following labor functions:
2.1. Lead the sales of the Company's products, the sales service and confidently manage
her activities.
2.2. Create optimal conditions for timely and high-quality execution
the sales service of the daily tasks assigned to it in strict accordance with the approved procedure (regulations) of work, marketing technologies, product sales plans.
2.3. Lead the development of sales policy and marketing strategy,
determination of its main directions in accordance with the Company's development strategy and measures for its implementation.
2.4. Participate in the development of business plans for the organization of the Company in terms of
ensuring its current and future needs in the sale of products of a certain
quality, quantity, assortment and nomenclature.
2.5. Ensure the necessary level of development of the sales infrastructure and its continuous
growth, the proper effectiveness of marketing decisions, the steady increase
efficiency of the sales service.
2.6. Organize marketing research in the Company, including
involvement of third-party organizations (institutions), as well as the development and implementation
comprehensive programs to improve competitiveness and sales plans.
2.7. To carry out personally and through subordinates effective control over the actual
indicators of sales of products, their compliance with planned values, the state
sales infrastructure, as well as the observance in the sales service of discipline, rules and regulations on labor protection, safety, industrial sanitation and fire safety.
2.8. Organize the participation of the Company in fairs, auctions, advertising exhibitions
and sales of manufactured products, as well as promotions aimed at promoting new (including those planned for release) types and samples of products.
2.9. Conclude on behalf of the Company contracts (agreements, contracts) for the supply of products, their after-sales service.
2.10. Manage the implementation of secondary resources, by-products and waste
production.
2.11. Submit proposals for consideration by the Company's management aimed at
improving the range and quality of products, its improvement and
renewal, creation of new competitive types of products, optimization of marketing technologies available to the sales service.
2.12. Ensure timely preparation of commercial documentation.
2.13. Participate in the analysis of the commercial activities of the Company in order to
identification of reserves for the sale of products, rational use of material,
personnel and other resources.
2.14. Ensure the preparation of reports on the results of commercial activities,
statistical reporting, as well as their submission in the prescribed manner in
relevant authorities.
2.15. Ensure reliable protection of documents (information) containing information,
constituting a commercial secret of the Company, other confidential information, including
personal data of the Company's employees.
2.16. Manage the training of subordinates, create conditions for them to improve
qualifications, professional growth, business career development and job
advancement in accordance with personal merit and skill level.
2.17. Monitor the compliance of subordinates with the rules of labor protection and technology
safety, industrial sanitation and fire protection.
2.18. Use in relation to subordinates granted rights to encourage them
(bringing to account).
2.19. Manage planning and reporting on sales of products, activities
sales services.
2.20. Manage the distribution of the sales task, ensuring it is
timely, rhythmic and uniform communication to sales departments,
development of forms of documents necessary to ensure the activities of the sales service, as well as internal organizational, regulatory and regulatory and methodological documents for
product marketing issues.
2.21. To study, generalize and apply in the activities of the service of the chief engineer advanced
domestic and foreign sales management experience.
2.22. Consider proposals to ensure ergonomic working conditions,
rationalization of sales service jobs and present them for decision making
the head of the Society.
2.23. Advise the head of the Company, heads of departments on
topical and pressing issues of practical organization of marketing.
2.24. Provide personally and through the involvement of subordinates methodological assistance to employees
divisions of the enterprise on the choice of optimal methods for fulfilling the task of selling products, the most effective use of marketing technologies.
2.25. Timely and fully work out and submit to officials with
appropriate powers reporting and other documentation.
If necessary, the Deputy Director for Commercial Affairs can
to be involved in the performance of their duties overtime, at the decision of the head
Society, in the manner prescribed by labor legislation.
3. Rights
The Deputy Director for Commercial Affairs has the right to:
3.1. Make decisions in order to properly organize the marketing of products, ensure
daily activities of the sales service - on all issues related to its competence.
3.2. Submit to the head of the Company their proposals for encouraging (attracting
to responsibility) of employees of the sales service - in cases where their own powers are not enough for this.
3.3. Prepare and submit to the head of the Company their proposals for
improvement of sales management, activities of the sales service (its additional
personnel, logistics, etc.).
3.4. Participate in the work of collegiate management bodies when considering issues,
relating to production work and the activities of commercial services.
4. Responsibility and performance evaluation
4.1. The Deputy Director for Commercial Affairs is responsible for administrative,
disciplinary and material (and in some cases provided for by the legislation of the Russian Federation, also criminal) liability for:
4.1.1. Failure to follow or improperly follow official instructions
immediate leader.
4.1.2. Failure to perform or improper performance of their labor functions and assigned
tasks for him.
4.1.3. Misuse of granted official powers, as well as
using them for personal purposes.
4.1.4. Inaccurate information about the status of the work entrusted to him.
4.1.5. Failure to take measures to suppress identified violations of safety regulations,
fire and other rules that pose a threat to the activities of the enterprise and its
employees.
4.1.6. Failure to comply with labor discipline.
4.1.7. Offenses committed in the course of carrying out their activities - in
limits determined by the current administrative, criminal and civil
the legislation of the Russian Federation.
4.1.8. Causing material damage and / or losses to the company or third parties,
associated with an act or omission during the performance of official duties.
4.2. The evaluation of the work of the Deputy Director for Commercial Affairs is carried out:
4.2.1. Direct supervisor - regularly, in the process of everyday
performance by the employee of his labor functions.
4.2.2. Attestation commission of the enterprise - periodically, but at least once every two years
based on the documented results of work for the evaluation period.
4.3. The main criterion for evaluating the work of the Deputy Director for Commercial Affairs
is the quality, completeness and timeliness of the performance of the tasks envisaged
this instruction.
5. Working conditions
5.1. The mode of operation of the Deputy Director for Commercial Affairs is determined in
in accordance with the internal labor regulations established by the Company.
5.2. In connection with the production need, Deputy Director for Commercial
issues is obliged to travel on business trips (including local importance).
5.3. In connection with the production need, the Deputy Director for Commercial
issues for the performance of his labor functions may be provided official
transport.
6. Right to sign
6.1. Deputy Director for Commercial Affairs to ensure its activities
the right to sign organizational and administrative documents on issues included in his functional duties is granted.
The job description was developed in
According to____________________________
(name, number and date of the document)
Head of structural
divisions
____________ ________________________
___________ _______________________
(signature) (surname, initials)
Familiarized with the instructions:
__________ ________________________
(signature) (surname, initials)
In the modern management model of any enterprise, there is a position of director. In large companies with a developed network of branches, he acts as a general manager who fully owns the information. This person is able to influence the work of the enterprise with one decision, change the vectors of development and adapt to one or another model of behavior in the market.
And such a person who manages a huge branch network must necessarily have deputies who will be responsible for each individual segment of the enterprise. And the position of these assistants usually sounds like Deputy General Director for ...
What is the Deputy General Director guided by?
The ideal situation is described above, in which terms and positions are distributed according to need. But there is a situation when small and medium-sized companies that do not have branches also have General Directors and their deputies on their staff. That is why now in Russia the situation with who the general and their deputies are, what they generally should do, is slightly blurred.
But, if we focus on the experience of developed countries in this matter, we can identify several well-known truths that in any case remain unchanged, regardless of the size and activities of the company:
- The Deputy falls under the category of leadership positions;
- His appointment takes place only by decree of the head of the organization (in some cases, the intervention of the board of directors is possible);
- Reports only to the general (indirectly to the board of directors).
Like any other employee, he obeys all the provisions that are prescribed in the job description. However, on Gen. The director and his deputy are very much influenced by the charter of the organization and the business plan, which change over time. Under different economic situations at the enterprise, the vector of behavior and responsibility of employees in these positions can and should change.
Also, as mentioned above, the board of directors has an indirect influence on the activities of deputy directors. When making managerial decisions, the responsibility for their implementation falls on the shoulders of the general, who delegates this to his deputies in various areas.
In small companies that also create a CEO position, things are a little different. One person is simply appointed the "master" of the business and continues to run it. The position of a deputy in such cases implies the solution of operational tasks and notification of the head of any changes, the fulfillment of certain instructions. In such a case, there is usually only one deputy who also works across the board.
The Deputy Director in his activities cannot fully rely on the job description. Leadership positions involve a prompt solution to emerging problems, so it is impossible to prescribe a plan of action in a given situation. That is why, it is worth relying equally on the Charter, the Job Description, as well as the higher authorities. In addition, it is necessary to carefully study changes in the Regulatory Framework.
What does the assistant director need to know?
As mentioned above, the deputy director should be responsible for one specific area. Accordingly, his qualifications in this matter must be impeccable. For example, the deputy director for economics and finance must fully know all the economic components of the enterprise. Contracts for the supply, purchase, shipment and other monetary matters should be in his department.
The Deputy for Internal Affairs is responsible, oddly enough, for the economic part of the enterprise. And in the same vein with each individual segment of the company. This approach implies the presence of certain skills and experience in each individual area. So, in most cases, in order to work as a deputy, you will need specialized education and work experience, thanks to which certain skills will be developed.
If we talk about specific skills and knowledge, then first of all you need to know everything about the area of responsibility in the enterprise. Plus full knowledge of the current regulatory framework.
Moreover, it is necessary to study the regulatory framework both external (laws, amendments, etc.) and internal - internal regulations, orders of management, and so on. In general, the deputy head should have all the necessary knowledge to manage a certain part of the enterprise.
Responsibilities of the Deputy General Director
The deputy general should solve many financial, trade and, in general, monetary issues of the organization, then the following items are most often prescribed in the job description:
- Control over the effectiveness of targeted use of financial resources;
- Conclusion and enforcement of the terms of economic and financial contracts;
- Development and implementation of measures to improve the efficiency of the use of financial resources;
- Preparing or supervising the preparation of financial statements;
- Bringing the orders of the General Director to the employees;
- Informing Gen. Directors about the weak points of the enterprise and the development of options for their elimination.
As you can see, the list of responsibilities is quite extensive. Here, not only control over finances, conclusion of contracts and preparation of documentation, but also the work of a financial analyst. In fact, the Deputy has no less, if not more, workload than the General Director.
Responsibilities for monitoring the situation in the enterprise
It was said above that the deputy should be a kind of "analyst" who looks, analyzes, finds weaknesses and predicts ways to solve them. In the Russian way of doing business, it is this side of the coin that is often forgotten, giving preference to the issues of doing business, rather than competent production analysis.
Monitoring the situation at the enterprise is one of the components of a full-fledged analysis, which in turn includes an assessment of the situation, identifying weaknesses and drawing up solutions.
The deputy should notify the director about what is happening in his enterprise, and thereby prepare possible solutions to problems in advance. But the last word in this matter, however, remains with the General Director, simply because he fully sees the whole situation.
Additional duties of deputy
In addition to those official duties that are constantly performed by the deputy, he also has an additional list. The deputy performs an additional amount of work when his immediate supervisor is absent from the workplace. In addition to the above responsibilities, a number of other tasks fall on the shoulders of the deputy:
- Full control over the performance of their duties by ordinary employees of all directions;
- Direct communication with suppliers/contractors/customers;
- Document control.
This list is not that big, simply because being a CEO involves long-term planning and situational analysis. Compilation and implementation of all production, management and marketing processes. Therefore, even a CEO's vacation can only add to his deputy the task of monitoring the performance of his duties by ordinary employees, and constant communication with customers and suppliers.
In general, in the absence of the director, the additional duties of the deputy fit into the control over the activities of the rest of the employees of the enterprise.
Rights of the Deputy General Director
After duties, it is most logical to move on to rights. The deputy has a number of rights, which are determined based on his duties:
- The right to issue orders and decrees to employees who are included in the circle of his subordination;
- Create or participate in the creation of financial documents (estimates, contracts, etc.);
- Represent the interests of the company in relations with government agencies;
- Request all relevant information about the work from the heads of structural divisions;
- Require management to comply with labor laws and create the necessary working conditions for employees.
All rights are clearly regulated by the job description, and are subject to change and addition by the General Director.
The position of Deputy General Director implies the prompt elimination of emerging problems and the resolution of short-term issues. While the General Director is engaged in long-term planning, his deputy solves all the tasks set here and now. That is why a good deputy is often valued no less than a leader.
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