Where to send your resume. How to send a resume to the HR department. What are three mistakes to avoid when emailing your resume? How to name files correctly

The Internet has rapidly burst into our lives, taking dominant positions in communicating with people, finding a job, presenting oneself and communicating with potential employers. Live interview interviews are gradually receding into the background, leaving the battlefield for vacancies with emails attached to them, on the basis of which decisions about the worthiness of certain candidates are made. But what if you don’t know how to send a resume by e-mail and are not familiar with the design rules

The first step to the coveted position

A common mistake of many job seekers is the preoccupation with the correct but in no way competent sending it to the addressee. Sending blunders can lead to complete ignorance of the letter, even if you are the best employee in the city.

The first step, with which the instructions on how to send a resume by mail begin, is the employer's email address. You need Contact Information usually found in a vacancy announcement. Employers more often than not leave an email address rather than a phone number to protect themselves from numerous and unnecessary calls. When you find the contact you need, do not write it down on paper, but immediately copy it from the email page into the appropriate field of the letter.

Your email

If your email address has a frivolous login, for example "bol_tvoei_dushi", you are unlikely to be considered a worthy candidate and the letter will be opened. For business purposes, get yourself another box with a more respectable name containing your first and last name. It is desirable that they be written in Latin letters. It is not recommended to write under a pseudonym.

Compliance with the required format

Large companies often require the name of the vacancy to be indicated in the resume or sent "in the body of the letter", and not as an attached file, and sometimes even ask to put down the name of the employee from the HR department. Your task: before sending your resume by e-mail, carefully read all the requirements and conditions of the employer.

Otherwise, your resume won't even get attention. After all, the terms of sending are announced by the companies not out of empty childishness, but with the aim of promptly considering all applications. And in the event that they have several vacancies open, your letter "to the village, grandfather" is likely to go to the "basket". The requirement to send a resume "in the body of the letter" is also not an empty ringing - it saves the employer's time and saves the computer from possible viruses of the attached file.

How to send a resume by mail: important rules

On the emails page, select the command: "Write a letter". A window will open
In the "To" field, copy the employer's email address directly from the ad source.
In the "Subject of the message" indicate the word resume and the code or the name of the vacancy. For example: resume: sales manager.
Depending on the requirements of the company, if a personal resume must be attached to the letter (button: "attach a file", "attach a file", etc.), use either TXT, since the MS Word DOC format may contain viruses. And in many companies it is considered outdated.
Think about the name of the resume file itself - it must be unique. It is undesirable to use standard names, such as Resume.doc, it will simply get lost in huge amount similar letters. Better to name the file by your last name, for example: Ivanov A. D. rtf, you can also enter the name of the vacancy here (Ivanov A. D (IT specialist) .rtf).
The size of the sent file should not exceed 250 Kb.
In the body of the message, place transmittal letter(more on this below).
Before sending your resume by e-mail, once again check the correctness of the addressee, whether you have attached the resume and send the letter by clicking the "Send" button.

Transmittal letter

Sending a blank email with an attached resume is considered a sign of disrespect in the business world. In the meantime, the body of the message is a great place to post a cover letter, in which you need to clearly, clearly and in detail explain why you are worthy of this vacancy. It is better to start it with the address: "Dear ... (name, patronymic of the HR manager)", or, if you do not know the names, "Dear employees of the HR department ...". Be sure to include the name of the vacancy for which you are applying, work experience, personal qualities... An original presentation of oneself will be any idea or proposal regarding the activities of the company. This will prove your competence and stand out from the crowd. You need to complete the cover letter in a polite and standard manner: "Sincerely ...", "I hope for cooperation ..." and only after that send your resume.

It is necessary to send a letter with a resume during the working day. The best time for dispatch - from 9 to 10 am. In this case, your document will be at the top of the lists of the first and, possibly, will be noticed earlier.
Do not attach your resume and photo to the letter as separate files. The photo must be in the text.
If you give up rare fonts, tables, frames, color highlights. Use Times New Roman or Arial. Important points can be highlighted in italics or bold.
The most important rule when creating a resume is literacy. The rude ones will immediately create an unpleasant impression on you, and the resume will not even read to the end.
Check your inbox daily or you might miss the reply message.

Knowing the basic rules of how to send a resume by email will create a positive impression of you as a competent, polite and decent employee. And then you will choose, not you!

Searching for suitable job offers using the Internet involves the use of special services. These are sites that have two main databases: jobs created by employers and resumes posted by job seekers.

To simplify the use of such services, developers build in a special constructor. This is the form that the applicant fills out and finally receives a ready-made resume. Some portals even have the ability to print it out for further use. In addition, you can always make your resume active or hide it if you are still in search or have already achieved the desired result. It is also possible to correct the data at any minute.

Job search and resume sites

Websites about work, suggest the search for resumes and vacancies. The main and most popular ones:

1. Hh.ru
By posting your resume on this site, you will join 24 million other users. In addition, the service offers over 350 thousand vacancies. Site users will receive:

The ability to protect personal data by verifying your email address and number mobile phone;
Support from the site staff through the Viber application;
Access to the regional map of job growth and useful articles;
Many other useful features.

2. Rabota.ru
Over 7 million users have chosen this site to post their resume or search for new employees. The site can be configured for use in a specific region.

3. Job.ru
The statistics given on the home page of the portal speaks of 180 thousand users who visit it daily. Not surprisingly, this is one of the oldest job search sites. It has been operating since 1996, and during this time it has managed to gain not only all-Russian scope. It is used by many residents of the CIS.

4. Superjob.ru
Moderation of vacancies on the site is carried out in manual mode, which increases its safety. Besides, hallmark is the "Research" tab: interesting articles, opinion polls and salary surveys.

5. Zarplata.ru
More than 100 thousand people visit the site with the promising name every day. And the number of new vacancies is growing by about a thousand every day. Convenient filters will help you distinguish a direct offer from an employer from a recruiting agency.

6. Vakant.ru
Another of the veterans of the work and search space. The site has been operating since 1999. Every day, the number of new vacancies is more than 25 thousand. It is also worth noting the presence of internal mail, which facilitates quick communication between a potential employee and an employer.

7. Trud.com
Interregional site with which you can filter vacancies for individual cities of Russia. A distinctive feature is the search for work through the Telegram and Facebook Messenger applications using bots.

8. Ru.Jooble.org
The simple interface of the site will suit even the most insecure Internet users. But at the same time, in addition to the standard tab for adding a resume, there is an advanced job search, in which you can enter the main keywords, as well as the period when the offer appears on the site.

9. Career.ru
The portal is made specifically for students, professionals with no work experience, as well as those who are looking for temporary or part-time work. The site cannot boast of a large number of vacancies, but for such a narrow-profile niche, this is a good result.

10. Fut.ru
A site that practices the "graduate recruitment" technology - attracting young professionals with little or no experience for their training and subsequent employment. Such a site is an ideal alternative to classic employers who set too great demands on candidates.

A single site for posting a resume about job search

Using as many sites as possible will make your search really effective. If you need to highlight a universal site, this is Rabota.ru. Resume search on the site is carried out by well-known international company and trusted employers. The resume editor is very user-friendly:
nice interface;
availability of all necessary fields (personal data, experience, education, etc.);
the ability to add the required number of fields;
tips that help you understand the filling;
availability of a special application for smartphones.

Today the Internet is the most popular tool for finding a job. The most elementary way is to leave a response for a vacancy on a recruiting site with just one click. But when it comes to emailing resumes, job seekers often make mistakes. We will tell you how to correctly send your resume to the employer so that it does not go unnoticed.

Subject of the letter when sending a resume

Job seekers often neglect the most important rule - the correct subject line when emailing a resume. In no case leave this field empty: without a subject line, your letter may end up in spam, or the employer simply won't notice it.

The topic should be short, but contain the necessary information. Examples of successful topics: "Response to the vacancy of an assistant designer", "Resume of the chief accountant", "Resume by A. Ivanova for the position of translator."

Sometimes the employer asks you to indicate something specific in the subject line (for example, a vacancy code). Be sure to pay attention to this so that you are not considered absent-minded.

How to write a resume: the most important thing in 4 minutes

What to write to an employer when sending a resume

You should not send an empty letter to the employer with an attached resume file. Having a cover letter is not only considered good manners, but also shows your genuine interest in the proposed job.

Listen to someone who has viewed over 100,000 resumes in their entire career and really knows how to make a resume more attractive. By the way, here is my LinkedIn profile, see for yourself: mpritula.

But let's agree right away: no cheating on your resume. Only honest information. How to make your resume really cool without cheating - about this in my life hacks.

Why almost perfect? Here are 10 tips I could give on this resume:

Take a photo on a solid background (white or gray).
Remove one phone. Why would a recruiter think about where to call?
Change the email to a personal one, not some company.
Remove marital status.
Combine competencies and core expertise. Reduce sentences to 7-10 words and arrange them as a list.
Remove recommendations.
Correct the mistake in the word "company" in the last place of work.
Reduce responsibilities to 10 lines.
Make the link short (bit.ly, goo.gl).
Reduce the total length of the resume to two pages.

Making your resume more expensive

Now let's talk about what makes a resume more expensive. I advise people on how to improve their resume. Representatives of various positions send me their resumes: from ordinary salespeople to company directors. Everyone makes the same mistakes. There was not a single resume for which I could not write 10 tips on how to improve it. Below I have collected the most frequent tips that I gave on the resumes sent in.

10. Combine many jobs into one

It is considered the norm if a person has been working in a company for 2-3 years. If he changes jobs more often, he may be called a job hopper. Recruiters do not like such people, since about 70% of customers refuse to consider such candidates. And this is quite natural.

After a year of work, a person is just beginning to benefit the company.

Of course, everyone has the right to make mistakes, and a good resume may contain a couple of places where a candidate has worked for 1–1.5 years. But if the whole resume looks like this, then its value is very low.

However, it often happens that a person has changed several job positions in one company or moved from company to company within a holding structure. Or did he project work, within which he changed several employers.

In such cases (and wherever possible), I recommend that you arrange this as one place of work, with one name and common dates of work. And inside this block, you can unobtrusively show the change of positions, but so that visually, upon a cursory examination of the resume, there is no feeling of frequent job changes.

11. Maintain the ideal resume size

I believe that the ideal length of a resume is strictly two pages. One is too little, this is only permissible for students, and three is already too much.

If everything is clear with one page - such a resume looks like a resume of a beginner specialist - then with three, four and so on pages everything is not so obvious. And the answer is simple: a recruiter will only look at two pages 80% of the time. And it will only read what you have indicated on these two pages. Therefore, whatever you write on the third and subsequent pages, it will be ignored. And if you write valuable information about yourself there, the recruiter will not know about it.

12. Share your achievements

If you remember only one sentence from my article, let it be about achievements. This immediately adds 50% of the value to your resume. The recruiter is simply not able to interview everyone who has submitted a resume. Therefore, the winner will always be the one who indicated his achievements and thereby was able to interest the recruiter.

Achievements are your measurable ones, which are expressed in numbers, terms or significant qualitative changes in the company. They must be specific, measurable, impressive and appropriate to the position.

Example of achievements:

In three months, he increased TV sales by 30% (store director).
Introduced to the market New Product in four months, which helped to earn 800 thousand dollars in six months (marketing director).
Negotiated with suppliers and increased the deferral of payments by 30 days, the company's savings on loans - 100 thousand dollars per month (buyer).
Reduced employee turnover from 25% to 18% through work with employee engagement (HR).

13. Tell us about your personality traits

Now more and more attention is paid to the personal qualities of the employee in the selection of candidates. If you analyze what exactly you will be assessed at the interview, then, most likely, it will be like this:

40% - professional knowledge;
40% - personal qualities;
20% - motivation (the desire to do this particular job in this particular company).

What are personality traits? These are the personal qualities of a person that contribute to the effective performance of their duties.

This includes: energy, openness, teamwork, initiative, proactivity, and so on. Moreover, these are no longer empty words, at the interview more and more often you will hear the following question: "Tell us about the situation in which you had to take responsibility, and how you coped with it." This is called a competency assessment.

Therefore, your personal qualities, especially if they correspond to those required in the vacancy, are extremely important. And if earlier it was enough just to list them, now this is no longer enough. Now you need to confirm their presence, so I recommend writing them like this (examples, of course, you give your own, an obligatory rule: they must all be real and from the past):

Initiative: developed and implemented a strategy for overcoming the crisis for the department when the head left.
Energetic: My 2014 sales were 30% above the department average.
Resilience to stress: Successfully negotiated with a client who turned down seven managers and entered into a contract with him.
Leadership: conducted five management trainings and raised 10 line managers.

It is important to write not many qualities here, but qualities with examples. That is, examples are more important here than quantity.

14. Throw functional duties out of the job description into the trash bin!

The functional responsibilities that are indicated on the resume are usually the most commonplace and tedious thing. In 30% of cases, they are copied from their job description, in 50% of cases - from someone else's resume or job descriptions, and only 20% really write them with high quality on their own.

I always recommend writing down the responsibilities, not areas of responsibility, and describe them in the form of actions that you performed. This is about the same as with achievements, but numbers are not required here, responsibilities may not be so impressive, and, of course, these are not one-time actions.

Before writing them, I recommend reading a few vacancies to get an idea of what is worth writing about at all. Next, write out the responsibilities in order of their importance: in the first place, the most significant (strategy development, launching new products to the market), and in the last place - the least (preparation of reports).

15. Sell job title and company

Job titles and a list of companies are, in fact, exactly what a recruiter looks for in a resume in the first place. It’s like a customer glances over a shelf in a store looking for brands he’s familiar with (Nescafe, Procter & Gamble, Gallina Blanka, Mars, Snickers, Tide). It is on these lines that the recruiter forms the initial cost of the resume in his head and only then starts looking for details.

We write only the common name. If you work in the company "Nails and nuts", which is an official dealer of Coca-Cola, then write simply Coca-Cola. Believe me legal name the company is not interesting to anyone.
In parentheses we write the number of employees, for example: IBM (3,000 employees).
Under the name of the company, we write briefly in 7-10 words what it does. For example: ranked in the top 5 in consumer lending.
If the company is little-known, but works with well-known brands, be sure to indicate this. For example: "Autosuperuperleasing" (leasing partner of BMW, Mercedes-Benz, Audi, Honda). The name of well-known brands next to an unknown company will greatly enhance the perception of the company.

16. Remove the template phrases from the "Purpose" section

Immediately after your contact information, there is a section in your resume called "Purpose". Usually, in this section, they write template phrases like "To maximize your potential ...". Here you need to list a list of positions that interest you.

17. Always check your spelling

Usually, about 5% of all CVs I view contain errors:

elementary grammatical errors (there was no spell check);
mistakes in spelling of foreign words (only Russian spelling check is configured);
errors in punctuation marks: space before comma, comma between words without spaces;
in the lists at the end of the sentence there are different punctuation marks (ideally, they should not be; the period is placed after the last item of the list).

18. Save your resume in DOCX format and nothing else

Not PDF - many recruiters make their edits or notes (salary expectations, their impressions of the candidate, information that was obtained during the interview) in the resume before sending it to the customer, they will not be able to enter them in PDF.
Not ODT - may not open correctly on some computers.
Non-DOC is a sign that the resume is from the past (before Office 2007).
Not RTF - usually weighs more than alternatives.

19. Use a recruiter-friendly title for the resume file.

The title of the resume file should contain at least the last name and, preferably, the position. So it will be more convenient for the recruiter to search for a resume on his disk, send it, and so on. A little concern for the recruiter will definitely be noted. Again, in the eyes of the recruiter, this makes the resume a little more expensive.

20. Show Your Benefits In A Cover Letter

There are different opinions about cover letters. I always say this: A good cover letter can add value to a resume 20% of the time if it's written correctly. But it is not always necessary.

If you decide to write it, then here is a simple structure for you:

And if you show with an example, then it might look like this:

Errors in your resume

Along with the secrets to increasing the value of a resume, there are things that make a resume significantly cheaper. Let's talk about some of them.

Now many job search sites allow you to download the resume created there. At the same time, they must add their logo and various fields for entering information in such a resume, which is not at all necessary for a resume. For example, gender. These resumes look like real cheap, so I never recommend doing that.

21. Remove incomprehensible abbreviations

When you work for a long time in a company, some of the abbreviations accepted in it already seem so familiar that you write them in your resume. But they are unfamiliar to the recruiter, so very important information is lost. Try to avoid abbreviations wherever possible.

22. Rephrase common phrases

Very often you want to succumb to the temptation and stuff into your resume template phrases that can be easily found in any resume or job description. Avoid them, as they represent an empty space for the recruiter.

Rephrase, for example:

Result orientation = in my work I always think about the result.
Customer focus = the client is always in the first place for me = I put the interests of the client above my own.
Sociability = I easily negotiate with any clients / colleagues = I freely maintain a conversation with clients.

23. Create a normal box

What separates a professional from a child? The professional calls his mailbox by his first and last name, and the child calls his children's words, nicknames from games and forums, date of birth.

Well, it is absolutely unacceptable to indicate your work inbox. The recruiter in this case will interpret this nuance as follows: "I am fired from my job, and therefore I can not be afraid and send my resume from my work mail."

24. Delete the family status, it is only of interest to the visitors of dating sites

There is only one case when the indication of marital status can play a positive role: if a young girl is looking for a job and wants to show that she will not go on maternity leave immediately after employment. In this case, you can indicate the presence of children.

The options "civil marriage", "divorced" immediately reduce the cost of a resume, as additional questions arise.

The variant "I have children" is written by very narrow-minded people, since all normal people are "". :)

25. Explain the work experience gap

You can't just take and show a gap in work. It is necessary to write exactly why it arose. The option “I will explain at the interview” is not suitable, as the recruiter, seeing the gap, will think the worst that could happen.

If there was a decree between two jobs, that's what we write. By the way, if the decree was without leaving for another job, there is no point in writing it at all. I do not even recommend highlighting this in an interview.

26. Take the end date last

This is the only resume trick that can be forgiven. It is believed that a person prepares a resume even before dismissal and after dismissal simply does not update this date. In any case, the specified date of dismissal will play against you.

27. Do not write the reasons for layoffs

There is no reason to prescribe the reasons for dismissal. Whatever you write there, the recruiter will always have a suspicion about your desire to explain the reason for the dismissal. Or maybe you're lying?

28. Don't explain the details of your resume

It is not allowed to write explanations, comments, footnotes, etc. in the resume. Only dates, facts, achievements.

The worst thing that can be is the section "Recommendations" and the phrase "Provide upon request." And the meaning of such a section? The list of referrers is redundant. Nobody will call them before the interview with you. And after the interview, you will be able to provide this list, if there is a request.

30. Remove tables and large indents

Summary tables were adopted in the early 2000s. Then the whole civilized world refused them. Don't show yourself as a dinosaur.

Also, don't fill most of your resume with very large left indents in the document.

31. Leave the first jobs for your grandmother

For the sake of simplicity, I'll just describe how the OK will be:

Last job: 7-10 lines of responsibility and 5-7 lines of achievement.
Past place of work: 5-7 lines of responsibility and 3-5 lines of achievements.
Place of work before last: 3-5 lines of responsibilities and 3 lines of achievements.
Other places of work: 3 lines + 3 lines of achievements, if they are included in the interval of the last 10 years of work.
Everything that was before 10 years ago: only the names of companies and positions.
If in your career there were places of work that were not relevant to the current position, feel free to delete them. For example, now you are a marketing director, and you started 15 years ago as an engineer at a factory or a salesman in the market.

32. Remove the vocational school

If you studied at a vocational school, college, technical school, and then graduated from a university, show only the university.

33. Do not show your resume to familiar HR specialists if you are not sure of their professionalism

We have many HR specialists who consider themselves gurus and give advice right and left. Find out how many vacancies they have closed themselves, how many people a day on average interview. What books have you read about recruiting? How many of them were foreign.

If you get answers like this:

more than 500 vacancies;
5-10 per day;
more than five books (at least!);
Lou Adler, Bill Radin, Tony Byrne;

... then feel free to trust the advice!

I am doing a little research, so in the comments to this post, write down which of all the tips described was the most valuable to you. This will help me understand your needs and write another cool article on how to sell yourself more expensive during the interview.

P.S. Friends, thank you all for your comments. A colleague and I wrote a book where I shared even more tips. It is available here.

The article was visually designed by the genius of presentations

Before you start sending your resume, you should carefully check all the information provided. Read the document you created. Pay attention to the absence of controversy or understatement (for example, professional achievements or skills, important complementary information).

Does the job title in the ad match the job title on your resume? Is there a residential address? Are the phone numbers, e-mail numbers indicated correctly?

Pay attention to spelling! For many jobs, 100% literacy is not required, but grammatical and stylistic mistakes have never contributed to a good perception of the text or improved the quality of a resume.

Make all the necessary corrections and then proceed directly to the design of the e-mail with the resume.

Designing an email with a resume

Job seekers often think that it is enough to write “Resume” in the “Subject” field, attach a file with the name “Resume.doc” to the empty message and it's in the bag ... Practice shows that this is not enough at all. There are a number of design rules email with a summary.

The first thing to pay attention to: The resume is always sent as an attachment to the letter, and not in the letter itself in the form of a regular test.

As a rule, 70-80% of the sent documents have just such names. What should a recruiter do if he wants to save your document on his computer? In most cases, it won't waste valuable time renaming your file. As soon as the copy dialog appears, with a question about replacing an already saved file, the recruiter will simply choose "no", and your resume will not appear in a specially designated folder.

Name the resume file with your surname and initials, and in parentheses, additionally indicate the title of the position. For example: "Bolkonskiy AN (Head of Sales Department) .doc"

You should not archive a document with a resume thus forcing the HR specialist to waste precious time unpacking it. Do not force him to make unnecessary efforts, this is always not assessed in the best way!

In the subject line, you should write your last name and initials, as well as the title of the position for which you are applying. For example: “Bolkonsky A.N. resume for the position "Head of sales department"

Pay attention to what is written in the From field of the letter. Be sure to include your first name, last name and patronymic in it - no pseudonyms or only mailbox names! If your email client is not configured to substitute your name automatically, then make the necessary changes in its settings.

In the "To" field, indicate only one specific e-mail of the company you are interested in- no mass mailing... Whenever a recruiter sees an email in front of him with a list of employers' addresses, he sends such an email straight to the trash bin! Remember, you are using a good job placement technique, not a spamming technique!

A sample of an e-mail with a resume.

This example shows how a letter with a resume is drawn up in a popular email program Mozilla Thunderbird, but you can use any email client (like Outlook). The main thing is to adhere to the described recommendations and correctly fill in the fields marked with red arrows in the image above.

As you can see from the above example, the cover letter is sent along with the resume in one letter, only the resume itself is attached as an attachment, and the cover letter is located in the "body" of the message.

What is the best time to submit your resume?

It is very important to choose the right time to send your resume by email. This factor is almost always overlooked by many job seekers - and in vain! Typically, the HR specialist's working day starts at 9:00. Therefore, it is worth sending out your resume precisely between 9 and 10 in the morning. So the likelihood that your letter will be in the first positions of the list of incoming mail will be higher. After all, besides you, other applicants also send their resume!

The worst time to send is the weekend, the end of the working day, or a time much earlier than its start. The likelihood of being left without response in this case will be the highest. Your letter will simply not reach your turn! All this is also true for the publication of your resume on the Internet, where the competition among job seekers is several times higher than when applying directly to an employer.

Be sure to write a cover letter for your resume. Having this document always increases the chances that your resume will be interested and you will be invited for an interview.

That's all! Despite all the simplicity the end result, the summary has a complex semantic connection of all sections and its preparation is not as trivial as it seems at first glance. The technique you have used allows you to bring life to a dry and boring white paper. Good CV is a portrait of your professional qualities... It will always bring you employer feedback!