How the results of the tender are determined and formalized. How are the results of the tender determined and formalized? Who are the winners of the tender, who needs information about them and why?

Hello, dear colleague! Lately, my support team has often received questions with the following content: “How can I find out the winner of the tender?”, “Where can I find the contacts of the winners of government procurement?” etc. Therefore, in this article we will talk in detail about the winners of tenders and government procurement, namely where and how to find information about such winners and their contact information. And since this topic is so interesting to many, I suggest you look into it in detail.

1. Tender winners. Who are they and what information can you find out about them?

Tender winner - supplier (bidder) who offered the Customer Better conditions execution of the contract.

Information about such winners is reflected in the relevant protocols, which in turn are posted by Customers (operators) on websites and electronic platforms. The exception is tenders conducted by closed means, and information about which is a state secret.

If we talk about government (under 44-FZ) and corporate procurement (under 223-FZ), then in the final protocols you can find the following information about the winners:

• Name;
• Mailing address;

Below is a screenshot from the official EIS website.

Here only the name of the winner is publicly available. But the TIN and address of the winner can be found in the summing up protocol itself.

There are more than enough sites on the Internet that provide services for distributing tender winners. However, along with tables, online databases like //crmbg.su/ are becoming increasingly popular, where it is possible to set up filters, search for additional contacts and combine several convenient functions directly online. For the most part, such databases contain information about the winners of state (under 44-FZ) and corporate (under 223-FZ) tenders. The collection of such data is automated and occurs using special programs - parsers. Parsing (i.e. collecting) information about the winners of commercial tenders is much more difficult. This is due to the fact that there are quite a lot of such resources, they have different interfaces, and the organizer of a commercial purchase is not obliged to publicly disclose information about the winner. Therefore, no one currently provides information about the winners of commercial tenders.

Mailings of tender winners can be either one-time or regular. Most often these e-mail newsletters done in the morning at the beginning of the working day. The subscription period for the newsletter can be for 1, 3, 6 and 12 months.

Some services provide their clients with free mailing of tender winners during a trial period (1-3 days) to enable them to evaluate the relevance of the data and the ease of working with the database.

Also, these services allow you to more precisely configure the database according to parameters such as keywords, industry, region of announcement or delivery, Customers, law, etc.

How much does it cost to send out tender winners?

1 month— from 1500 to 12500 rubles;
3 months— from 3900 to 18500 rubles;
6 months— from 7200 to 24500 rubles;
12 months— from 12,600 to 34,500 rubles;
One-time mailing - from 300 to 700 rubles.

4. Conclusion

Information about tender winners is useful and necessary. In some cases, this information helps to conduct market analysis, and in others to find new clients or partners. However, you should understand that if you just want to analyze the market and your potential competitors, then you have no need to purchase ready-made databases. All the necessary information is on the website www.zakupki.gov.ru. Of course, this will require some time from you, but it is absolutely free. If you want to speed up the process of collecting and analyzing such information, then you can use any paid search service with a built-in analytics module, for example tender plan.

But if you are selling Financial services(bank guarantees, loans, credits), or you are a manufacturer or distributor of goods, then you simply need a ready-made database of tender winners. Imagine that several thousand purchases are carried out every day and manually monitoring the results of tenders is simply unrealistic. And by subscribing to the newsletter, every morning you will receive a letter with a fresh database, with which you can immediately start working (making calls or sending out commercial offers). Some services offer a half-hour service of sending out fresh databases, i.e. You will have the latest information in your hands, which your competitors will receive only the next day. In this case, even a few hours head start is a decisive moment.

That's all for me. If you still have questions, ask them below in the comments to this article.

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What database of counterparties is needed?

There are many information sources on the market that provide databases of tender winners. At the same time, we understand that among them there are many “gasket” companies that do not carry out their activities for their intended purpose. It is impossible to sell your goods and services to such “gaskets”. Of course, you can have a general database of counterparties as some kind of analytics and statistics for Russian companies as a whole. But still, for sales you need the right customer base, you see... living customers, workers in all respects.

Why do experienced companies choose a database of tender participants and winners to sell their goods, works and services?

Logical: a company that participates and wins tenders is a working company, not a dummy. The working company is always ready to interact with other contractors. Here everything depends on your ability to present and sell your product.

Who needs a database of tender winners? Why not better base tender winners?

Most often, the database of tender winners is used by Agents, Banks and Customers. The second echelon is construction companies, cleaning companies, private security companies and other organizations that cold call their potential clients.

Why us?

First: We are professionally engaged in automation of agency business. The largest number of agents in our country have gathered on the site platform. More than 10 banks that have sales departments for bank guarantees also work on our platform. They trust us!. State patent No. 2018612872 dated March 01, 2018 Trademark No. 715218 dated June 07, 2019

Second: We regularly clean the database of tender winners from garbage, which means that by using our database of participants and winners for cold calling, the probability of getting through to the client is the highest in the database market! It’s no secret that procurement participants most often indicate inaccurate telephone numbers so that after the victory, when the protocol is published, agents from all over the country do not start calling them. That is why, when a winner’s protocol appears in our database, it is immediately supplemented with current contacts from other alternative sources, such as: Federal Tax Service, AZIPI, FEDRESOURS (bankruptcy reports), Commercial procurement (fabricant.ru, sberbank-ast.ru), etc., Unified State Register of Public Promotions, Sites for the sale of property, Sources foreign trade(REC and PVI).

Third: We have 10 years of experience in the Russian tender market and have the most complete database of tender winners, which is updated every second. Just register and download the latest database every day for free.

On this moment all tenders are divided into auctions and competitions, during which the most attractive companies are selected to carry out supplies necessary for the needs of specific organization goods, services or works. In this regard, the results of the tender represent the minimum cost of products, works or services offered by a particular participating enterprise.

Important criteria when selecting the winner of the tender

The main factors for identifying the winner of a tender conducted in the form of a competition are:

• the presence of a good business reputation of the candidate company;
• high level of the company's production potential;
• availability of opportunities to reduce delivery times;
• staff of highly qualified employees of the organization;

Tender results: how are the results summarized?

A company choosing a contractor or supplier for its own purposes is interested in the potential winner having a good business reputation and being proven as a reliable and responsible enterprise.

In addition to regular tenders held in the form of competitions or auctions, there is also an independent verification called a tender audit. To carry it out, third-party specialists are hired to analyze and thoroughly check the activities of the selected applicant. In addition, independent auditors are entrusted with the responsibility of studying the applications of participants in order to identify the legal grounds on which the entire process is carried out and sum up the results of the tender.

After the commission makes a decision in favor of one or another participant in this event, the results are published both in official sources and other means of communication.

This procedure can guarantee the reliability and transparency of the selection of specific performers, and also significantly affects the risk indicator when appealing the results summed up by the auction or competition commission. This is due to the fact that there are many cases where there is a violation of the country’s legislation, which stipulates that the accepted company has every reason to enter into a contract with the organizing company. In addition, the choosing organization itself can sue the selected company in case of non-fulfillment or improper performance of the work or services specified in the contract.

The result of the tender did not live up to expectations: reasons

The main reasons why a wrong choice may be made are:

1. Limited number of participants. None of the companies offering their services are properly prepared to complete the project. In this case, a decision is made to recognize the “best of the worst” as the winner, which significantly affects the subsequent joint activities applicant and customer.
2. During the competitive selection there were significant changes V entrepreneurial activity. This may concern both technologies, which may simply become outdated, and the cost of the project, which may become higher due to fluctuations in the foreign exchange market. In such a case, an additional auction or competition is envisaged to identify a winner who meets the required criteria.
3. The choice in favor of one or another organization was made by bribing the commission by the applicant. If in such a situation a company is selected that is not fully capable of delivering or performing work, then the performance of the choosing company may decrease significantly.

How is a tender report prepared?

Transparency in the selection of a specific organization should be ensured by maintaining detailed documentation that documents all important points. The report on the results of the tender must contain a reasonable justification for all members of the commission. This document drawn up as a protocol on the competition.

After the final decision is made in favor of a certain company, the management of this organization is sent a notice of the results of the tender. In addition, the results of the event are published in the media mass media. Subsequently, the company that chose specific project, must enter into a contract for supplies or work with the winner, and he, in turn, must contribute to the achievement of the economic goals set for his customer.

The state customer places a purchase and undertakes to conclude a contract with the company that offers the best conditions. Information about the selected candidate is entered into the protocol. This document is freely available on the website of the United information system(EIS) and on the corresponding electronic platform. The exception is closed competitions, the subjects of which constitute a state secret.

Some companies are interested in information about tender winners, for example:

1. Subcontractors. These are companies that various reasons do not participate in the auction directly, but wish to join in the execution of the order.
2. Distributors. Representatives of manufacturers receive a database of tender winners and offer them cooperation.
3. Banks and brokers. Such organizations promote their financial services: loans, guarantees, etc.
4. Analytical and marketing agencies(for preparing ratings, reports, etc.).

Data about all tender winners is also contained in the databases of search services, for example, Awindex. Unlike the Unified Information System, they provide the ability to filter and sort such information. The results are produced taking into account the parameters of user requests.