Procurement specialist: responsibilities, job description, education, requirements, resume. Procurement specialist: responsibilities, requirements, training, professional standard procurement specialist Procurement specialist in a government agency

Today, with the entry into force of the Law on the Contract System (Law No. 44-FZ), the sphere of state orders has become very popular and is attracting more and more people. Among them there are those who are just choosing a specialization, there are people who, already having experience in another field behind their backs, change their profession radically, in the hope of achieving great results. Very often we choose a profession based on its external features and attributes, based on stereotypes. Determining their future specialization, people fall into the trap of their ideas, which have nothing to do with reality. The situation with such a profession as a public procurement specialist is no different. The desirable personal qualities of a contract service employee have already been discussed in the article. The purpose of this article is to briefly talk about the features of the work and functionality of a contract manager in public procurement on the part of the customer.

Who is a contract manager

The law on the contract system introduced such a concept as a contract manager. Information and excitement regarding this topic in the media and personal communication creates the impression that a contract manager is a highly paid position, work in public procurement is simple, very prestigious and you can sort out this topic quite quickly. And what is the real situation?

Public procurement is a difficult area

Such a profession as a contract manager is not even in the Qualification Handbook of Positions. Therefore, the contract manager will not have an entry with such a beautiful phrase in the work book. The position will be called whatever you like: specialist, accountant, engineer, lawyer, economist, but not a contract manager. It is curious that at present the bulk of those employees who are engaged in public procurement on the customer's side are really people of related professions, who were given an additional burden and an extra headache. At the same time, additional functionality is far from always paid.

Functionality of a contract manager

Despite the fact that public procurement itself has always existed, the regulatory framework on this topic has changed several times. Currently, federal law No. 44-FZ is in force, the requirements of which have seriously changed the functions, workload and the necessary qualifications of contract managers on the part of the customer and the relevant specialists on the part of suppliers. The load has increased and very much.

The functionality of a procurement specialist is a very important issue and is not fully understood by many (including managers who grew up in the legal chaos of the 1990s). A partial answer can be obtained in part 4 of article 38 of the Federal Law of April 5, 2013 No. 44-FZ "On the contract system in the field of procurement of goods, works, services to meet state and municipal needs" (hereinafter - the Law on the contract system). Further, a large quote from the original source for those who wish:

Article 38. Contract service

1. Customers, the total annual volume of purchases of which exceeds one hundred million rubles, create contract services (while the creation of a special structural unit is not mandatory).

2. If the total annual volume of purchases of the customer does not exceed one hundred million rubles and the customer does not have a contract service, the customer appoints an official responsible for the procurement or several purchases, including the execution of each contract (hereinafter referred to as the contract manager).

3. The contract service operates in accordance with the regulations (regulations) developed and approved on the basis of the standard regulations (regulations) approved by the federal executive body for regulating the contractual system in the field of procurement.

4. The contract service, the contract manager shall carry out the following functions and powers:

1) develop a procurement plan, prepare changes to be made to the procurement plan, place the procurement plan and the amendments made to it in the unified information system;

2) develop a schedule, prepare changes to be made to the schedule, place the schedule and the changes made to it in a single information system;

3) prepare and place in a unified information system notifications of procurement, procurement documentation and draft contracts, prepare and send invitations to participate in the determination of suppliers (contractors, performers) in closed ways;

4) ensure the implementation of purchases, including the conclusion of contracts;

5) participate in the consideration of cases on appealing the results of determining suppliers (contractors, performers) and prepare materials for the performance of claim work;

6) organize, if necessary, at the procurement planning stage, consultations with suppliers (contractors, performers) and participate in such consultations in order to determine the state of the competitive environment in the relevant markets for goods, works, services, determine the best technologies and other solutions to meet state and municipal needs ;

7) exercise other powers provided for by this Federal Law.

5. When centralizing purchases in accordance with Part 1 of Article 26 of this Federal Law, the contract service, the contract manager shall exercise the powers provided for by this Federal Law and not transferred to the relevant authorized body, authorized institution that exercise the authority to determine suppliers (contractors, performers). In this case, the contract service, the contract manager are responsible within the scope of their powers.

6. Employees of the contract service, contract manager must have a higher education or additional professional education in the field of procurement.

What is hidden behind the general wording? Quite a lot of compulsory routine work. Preparation of documents, collection of information, interaction with employees, consultations with suppliers, posting information on the Internet, possibly visits to regulatory authorities and courts and other concerns.

It should be noted that public procurement can be formally divided into three large blocks:

1. Planning
2. Procurement
3. Conclusion, execution, modification, termination of the contract.

This is a very rough, but at the same time fundamental division of the Law on the Contract System. There are other areas there, such as monitoring, audit, control, but this either indirectly refers to these three blocks, or is not directly related to the Customer.

The work of a contract manager for each institution is specific. Let's start with the fact that in order to understand the differences between customers, it is better to conditionally divide into three categories - large, medium and small and consider them separately.

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25.04.2016

The concept of a professional standard and the regulatory framework

For the first time the concept of "professional standard" appeared in the regulatory framework almost 4 years ago - in the so-called "May" decree of the President of the Russian Federation No. 597 1. This document discussed, among other things, the need to prepare and submit to the State Duma a draft federal law on amending the legislation of the Russian Federation concerning the development, approval and application of professional standards; approve a plan for their development; develop and approve at least 800 such standards. In December 2012, a definition of “professional standard” appeared in the Labor Code: it was understood as a characteristic of the qualifications necessary for an employee to carry out a certain type of professional activity 2.

In January 2013, the Government of the Russian Federation adopted the Rules for the Development, Approval and Application of Professional Standards 3. After that, the Ministry of Labor of the Russian Federation began to develop and approve professional standards, as well as maintain their register on a specialized website http://profstandart.rosmintrud.ru (by mid-April 2016, more than 800 such standards had already been approved).

Scientific and educational organizations operating in a particular professional sphere, local government bodies are involved in the development of standards.

Finally, in May 2015, important amendments were made to the Labor Code of the Russian Federation 4, according to which, starting from July 1, 2016, professional standards will be mandatory for employers to apply if the obligation to apply them is established in the Labor Code of the Russian Federation, other federal laws or other regulatory legal acts of the Russian Federation 5. If there is no such requirement, then the professional standards should be used by employers as a basis for determining the requirements for the qualifications of employees, taking into account the peculiarities of the labor functions they perform, conditioned by the technologies used and the adopted organization of production and labor5. In essence, this means that if, for example, the federal legislation on education states that persons entitled to engage in teaching activities must, among other things, meet the qualification requirements established in professional standards 6, then the employer (educational organization) must ensure the compliance of their teaching staff this requirement.

But if, say, in relation to such an employee as a "TV program presenter", the qualification requirements are established only in the professional standard, and regulatory legal acts do not contain requirements for the compliance of such an employee with this professional standard, then the employer has the right not to impose on the employee these requirements (for example, according to the level of education), if due to certain "features of the organization of production and labor" this is not possible.

In addition, from July 1, 2016, the norm will come into force, according to which the Government of the Russian Federation will have the right, taking into account the opinion of the Russian Trilateral Commission for the Regulation of Social and Labor Relations, to establish the specifics of the application of professional standards in terms of requirements mandatory for application by state non-budgetary funds of the Russian Federation, state or municipal institutions, state or municipal unitary enterprises, as well as state corporations, state companies and business entities, more than 50% of shares (stakes) in the authorized capital of which are in state ownership or municipal ownership 7. This means that soon some decisions of the Government of the Russian Federation may appear, obliging the above organizations to apply certain standards in their activities.

1 Decree of the President of the Russian Federation of 07.05.2012 No. 597 "On measures for the implementation of state social policy."

2 Federal Law of 03.12.2012 No. 236-FZ "On Amendments to the Labor Code of the Russian Federation and Article 1 of the Federal Law" On Technical Regulation ", Article 195.1 of the Labor Code of the Russian Federation.

3 Resolution of the Government of the Russian Federation of January 22, 2013 No. 23 "On the Rules for the Development, Approval and Application of Professional Standards".

4 Federal Law No. 122-FZ dated 02.05.2015 “On Amendments to the Labor Code of the Russian Federation and Articles 11 and 73 of the Federal Law“ On Education in the Russian Federation ”.

5 Art. 195.3 of the Labor Code of the Russian Federation.

6 Part 1 Art. 46 of the Federal Law of December 29, 2012 No. 273-FZ "On Education in the Russian Federation".

7 Part 1 Art. 4 of the Federal Law of 02.05.2015 No. 122-FZ "On Amendments to the Labor Code of the Russian Federation and Articles 11 and 73 of the Federal Law" On Education in the Russian Federation ".

It should be noted that the use of a professional standard by an employer means their use “in the formation of personnel policy and in personnel management, in the organization of training and certification of employees, in the development of job descriptions, tariffication of work, assignment of tariff categories to employees and the establishment of remuneration systems, taking into account the specifics of the organization of production, labor and management "8.

Professional standards have not bypassed the procurement sector either. In the fall of 2015, 2 such standards were approved: “procurement specialist” and “procurement expert” 9. The developers of both standards are the Russian Academy of National Economy and Public Administration under the President of the Russian Federation, the Interdisciplinary Academic Center for Social Sciences "Intercenter" and the All-Russian Trade Union of Employees of Auditing, Appraisal, Expert and Consulting Organizations.

So far, neither Law 44-FZ, nor Law 223-FZ has established a requirement for buyers to strictly comply with these professional standards (see, for comparison, the situation in the legislation in education, described above). Only 44-FZ states that employees of the contract service / contract manager must have a higher education or additional professional education in the field of procurement 10. There are no other references to professional standards either in these laws or in the by-laws, just as there is no provision on the mandatory application of these professional standards and in the orders of the Ministry of Labor of the Russian Federation that approve them 11. But it cannot be ruled out that such a requirement will appear in the future, both in relation to all customers working under one or another law, and in relation to certain categories of organizations (see above). Therefore, customers should get acquainted with the content of these professional standards right now, and in this article, in fact, a corresponding review is made.

Professional standard "Procurement Specialist"

The name of the type of professional activity to which this standard applies is formulated as "activities for the implementation, control and management of purchases to meet state, municipal and corporate needs." Thus, the standard applies both to purchases under 44-FZ and 223-FZ.

The standard includes 4 generalized labor functions and 9 labor functions corresponding to each of them:

Table 1.

Generalized labor functions	Labor functions
	1. Preliminary collection of data on needs, prices for goods, works, services
	2. Preparation of procurement documentation
	3. Processing of the procurement results and the conclusion of the contract
	4. Drawing up plans and justification of purchases
	5. Implementation of procurement procedures
	6. Verification of compliance with the terms of the contract
	7. Checking the quality of the presented goods, works, services
4. Control in the field of procurement	8. Monitoring in the field of procurement
	9. Audit and control in the field of procurement

Note that not all labor functions can fully relate to the practice of applying both laws at once. For example, in contrast to 44-FZ, there is no mention of any justification for purchases in 223-FZ, although, of course, such a procedure can, in principle, be provided for by the provision on the procurement of a specific customer. In addition, monitoring, audit and control in the field of procurement, both within the framework of 44-FZ and 223-FZ, generally refer not to the powers of customers, but to the powers of state and municipal bodies. In this regard, we will consider with which possible positions the labor functions of the standard are correlated:

Table 2.

Generalized labor functions	Possible job titles
1. Providing procurement for state, municipal and corporate needs	Procurement Specialist Contract service worker Contract manager
2. Implementation of purchases for state, municipal and corporate needs	Senior Procurement Specialist Procurement Consultant Contract service worker Contract manager
3. Expertise of procurement results, contract acceptance	Lead procurement specialist Contract service worker Deputy Head of Division Department manager Head of the contract service Contract manager
4. Control in the field of procurement	Advisor Deputy Head Supervisor

As can be understood from the table below, in practice various combinations are possible.

For example, if a customer who purchases only under 223-FZ has one employee who deals with all issues related to procurement, then his position should be called "lead procurement specialist", since it is this position that allows all three first generalized labor functions that may be related to the activities of the customer.

If a group of employees is engaged in procurement from a customer, then each of these employees can perform their own generalized work function in accordance with their position, for example, procurement - specialist, procurement - senior specialist or consultant, and examination of the results and acceptance of the results of the contract - leading specialist or department head (his deputy).

As for the last generalized labor function of control in the field of procurement, then, as already mentioned above, in relation to customers both under 44-FZ and 223-FZ, it is inapplicable.

Certain requirements are imposed on an employee performing a particular generalized labor function in accordance with the standard:

Table 3.

Generalized labor functions	Requirements
1. Providing procurement for state, municipal and corporate needs	Secondary vocational education and additional vocational education - continuing education programs and professional retraining programs in the field of procurement
2. Implementation of purchases for state, municipal and corporate needs	Higher education - bachelor's degree, additional professional education - advanced training programs / or professional retraining programs in the field of procurement, practical experience - at least 3 years in the field of procurement.
3. Expertise of procurement results, contract acceptance	Higher education - specialty, master's degree; additional professional education - professional development programs / or professional retraining programs in the field of procurement, practical work experience - at least 4 years in the field of procurement.
4. Control in the field of procurement	Higher education - specialty, master's degree; additional professional education - professional development programs / or professional retraining programs in the field of procurement, practical work experience - at least 5 years in the field of procurement, including at least 2 years in managerial positions.

As the table below shows, if, for example, only one employee is engaged in procurement (including acceptance of contract results) from the customer, then he must meet fairly high requirements - have a higher education in a specialty or master's degree, undergo additional professional education in the field of procurement and have practical experience in procurement for at least 4 years. If there are several such employees and they perform different generalized labor functions, then the requirements for them may be different depending on the function performed. In any case, the highest requirements are imposed on the employee who accepts the results of the contract.

Depending on the complexity of each generalized labor function, the standard is assigned its own qualification level 12: the lowest (5th) for the first function “Procurement of procurement for state, municipal and corporate needs”, and the highest (8th) for the last “ Control in the field of procurement ". The second and third generalized labor functions are correlated with the 6th and 7th skill levels, respectively. In principle, skill levels correlate with requirements - the higher the requirements, the higher the level.

In the standard under consideration, each labor function that is part of the generalized labor function (see Table 1), in turn, is described according to its constituent labor actions, necessary skills and knowledge.

Example 1

Consider the labor function "Preliminary collection of data on needs, prices for goods, works, services."

To perform this function, the employee must carry out the following labor actions:

1. Process and analyze information about prices for goods, works, services.

2. Prepare and send invitations to identify suppliers (contractors, performers) in various ways.

3. Process, form and store data, information, documents, including those received from suppliers (contractors, performers).

skills:

2. Create and maintain an information database.

3. Produce documents, generate, archive, send documents and information.

4. Summarize the information received, prices for goods, works, services, process it statistically and formulate analytical conclusions.

Finally, the employee must have the following knowledge:

2. Fundamentals of civil, budgetary, land, labor and administrative legislation as applied to procurement.

3. Fundamentals of antimonopoly legislation.

5. Peculiarities of pricing in the market (by areas).

6. Methods for determining and justifying the initial maximum contract prices.

7. Fundamentals of informatics in terms of application to procurement.

8. Ethics of business communication and the rules of negotiation.

9. Discipline of work and internal labor regulations.

10. Labor protection requirements.

In addition, when performing a job function, an employee must follow a number of ethical standards (observe the ethics of business communication, not disclose materials of working research, etc.).

Note that, again, not all labor actions contained in the standard can simultaneously relate to procurement activities both under 223-FZ and 44-FZ. For example, the work function "making plans and justifying purchases" contains the work activity "developing a schedule and preparing changes for making a schedule." In the activities of the customer, who conducts procurement activities only within the framework of 223-FZ, no schedule plans are provided, this customer draws up only procurement plans. However, if the customer can potentially fall under 44-FZ (for example, to receive a budget investment, the spending of which is provided for with the application of this particular law, which provides for the use of schedules), then it is recommended to immediately include these labor actions in the job descriptions of employees with the addition of the clause “ in cases established by the legislation of the Russian Federation ”.

Professional Standard "Procurement Expert" 13

This standard includes the following generalized work functions and associated work functions:

Table 1.

Generalized labor functions	Labor functions
Consulting in the field of procurement for state, municipal and corporate needs	Monitoring of the procurement item market for state, municipal and corporate needs
	Consulting on procurement procedures
	Expertise in procurement for state, municipal and corporate needs	Examination of the procurement procedure
Examination of the execution and results of the execution of the contract
Organization of work on examination and consulting in the field of procurement for state, municipal and corporate needs	Management of an organization providing consulting and expertise in the field of procurement for state, municipal and corporate needs
	Conducting certification (assessment of professional qualifications) and monitoring the improvement of the professional level of employees in a structural unit or in an organization
	Research of theoretical and practical problems of procurement

Only the labor function can be attributed to the practical activity of customers here. "Examination of the execution and results of the execution of the contract"... Moreover, this function can be implemented only within the framework of 44-FZ, which obliges customers to conduct an examination to check the results provided by the supplier, provided for by the contract, in terms of their compliance with the terms of the contract, but allows the customer in certain cases to carry out it without involving external experts, but “by their own forces "14. A possible position occupied by the customer's employee performing this function is a contract manager. Quite high requirements are imposed on him - the presence of higher education (specialty, master's degree), the availability of additional professional education (advanced training programs / or professional retraining programs in the field of procurement), the presence of practical work experience in the field of procurement for at least 4 years.

Example 2

To perform the functions of a contract manager, an employee must perform the following labor actions:

1. Implementation of the examination of the implementation of the contract.

2. Examination of the compliance of the results stipulated by the contract with the terms of the contract.

3. Implementation of verification of compliance of facts and data in the examination of the results provided for by the contract, the terms of the contract.

4. Implementation of verification of the conformity of the quality of goods, services, works during the examination of the results provided for by the contract, the terms of the contract.

5. Drawing up and execution of the document in the form of a conclusion based on the results of the examination.

To perform these labor actions, the employee must have the following skills:

1. Use computing and other auxiliary equipment, communications and communications.

2. To identify violations of the contract during the examination.

3. To identify violations of the results stipulated by the contract during the examination.

4. To identify violations of the quality of goods, services, works during verification.

5. Draw up and draw up a document in the form of a conclusion based on the results of the examination.

And, finally, to perform this job function, an employee must have a fairly wide range of the following knowledge:

1. Requirements of the legislation of the Russian Federation and regulatory legal acts governing activities in the field of procurement.

2. Fundamentals of civil, budgetary, labor and administrative legislation in terms of application to procurement.

3. Economic foundations and specifics of pricing in the market by directions.

4. Fundamentals of accounting as applied to procurement.

5. Basics of statistics as applied to procurement.

6. Features of preparation of procurement documentation.

7. The procedure for establishing pricing factors and identifying quality characteristics that affect the cost of goods, works, services.

8. Features of claim work.

9. Methodology for the examination of the compliance of the results stipulated by the contract with the terms of the contract.

10. Ethics of business communication and the rules of negotiation.

11. Discipline of work and internal labor regulations.

12. Labor protection requirements.

As in the previous standard (see above), the employee is required to comply with a number of ethical standards. The employee's qualification level in this case is 7.

8 pp. "A" clause 25 of the Rules for the development, approval and application of professional standards, approved by the Decree of the Government of the Russian Federation of January 22, 2013 No. 23 "On the Rules for the development, approval and application of professional standards."

9 Order of the Ministry of Labor of Russia dated 09/10/2015 No. 625n "On the approval of the professional standard" Procurement specialist "and Order of the Ministry of Labor of Russia dated 09/10/2015 No. 626n" On the approval of the professional standard "Expert in the procurement sector".

10 Part 6 Art. 38 of the Federal Law of 05.04.2013 No. 44-FZ "On the contract system in the procurement of goods, works, services to meet state and municipal needs."

11 For comparison, such a provision, for example, is contained in the orders of the Ministry of Labor of the Russian Federation, which approved professional standards in the field of social services.

12 See Order of the Ministry of Labor of Russia dated 12.04.2013 No. 148n “On approval of qualification levels for the development of draft professional standards”.

13 Order of the Ministry of Labor of Russia dated 09/10/2015 No. 626n “On the approval of the professional standard“ Expert in the field of procurement ”.

14 Parts 3 and 4 of Article 94 of the Federal Law of 05.04.2013 No. 44-FZ "On the contract system in the field of procurement of goods, works, services to meet state and municipal needs."

Sample Procurement Job Description

A sample job description was drawn up taking into account the professional standard

1. General Provisions

1.1. A person with secondary vocational education, additional vocational education under the advanced training program and the professional retraining program in the field of procurement is accepted for the position of a procurement specialist.

1.2. The procurement specialist should know:

1) the requirements of the legislation of the Russian Federation and regulatory legal acts regulating activities in the field of procurement;

2) the basics of civil, budget, land, labor and administrative legislation in terms of application to procurement;

3) the basics of antimonopoly legislation;

4) the basics of accounting in terms of application to procurement;

5) specifics of pricing in the market (by areas);

6) methods for determining and justifying the initial maximum contract prices;

7) features of the preparation of procurement documentation;

8) the basics of informatics in terms of application to procurement;

9) ethics of business communication and rules of negotiation;

10) labor discipline;

11) Internal labor regulations;

12) labor protection requirements and fire safety rules;

13) ……… (other documents, materials, etc.)

1.3. A procurement specialist should be able to:

1) use computing and other auxiliary equipment, means of communication and communications;

2) create and maintain an information database;

3) produce documents, generate, archive, send documents and information;

4) summarize the information received, prices for goods, works, services, process it statistically and formulate analytical conclusions;

5) justify the initial (maximum) purchase price;

6) describe the object of the procurement;

7) develop procurement documentation;

8) analyze received applications;

9) evaluate the results and summarize the results of the procurement procedure;

10) form and agree on the minutes of meetings of the procurement commissions on the basis of decisions taken by the members of the procurement commission;

11) work in a unified information system;

12) check the necessary documentation for the conclusion of contracts;

13) carry out the procedure for signing a contract with suppliers (contractors, performers);

14) interact with the procurement commissions and technically ensure the activities of the procurement commissions;

15) draw up and draw up a report containing information on the performance of the contract, on compliance with the intermediate and final deadlines for the performance of the contract, on improper performance of the contract (indicating the violations committed) or on non-performance of the contract and on the sanctions that were applied in connection with the violation of the terms of the contract or its non-performance, amendment or termination of the contract during its execution, amendment of the contract or termination of the contract;

16) carry out the organization of payment / refund of funds;

17) organize the payment of monetary amounts under a bank guarantee in the provided cases;

18) ……… (other skills and abilities)

1.4. A procurement specialist in his activities is guided by:

1) Federal Law of 05.04.2013 N 44-FZ "On the contract system in the field of procurement of goods, works, services to meet state and municipal needs", Federal Law of 18.07.2011 N 223-FZ "On the procurement of goods, works, services by certain types of legal entities ", Federal Law of 02.12.1994 N 53-FZ" On purchases and supplies of agricultural products, raw materials and food for state needs ";

2) ……… (name of the constituent document)

3) Regulations on ……… (name of the structural unit)

4) this job description;

5) ……… (names of local regulations governing

labor functions by position)

1.5. The procurement specialist reports directly to ……… (name of the manager's position)

1.6. ……… (other general provisions)

2. Labor functions

2.1. Procurement for state, municipal and corporate needs:

1) preliminary collection of data on needs, prices for goods, works, services;

2) preparation of procurement documentation;

3) processing of the results of the purchase and the conclusion of the contract.

2.2. ……… (other functions)

3. Job responsibilities

3.1. The Procurement Specialist has the following responsibilities:

3.1.1. Within the framework of the labor function specified in subparagraph 1 of paragraph 2.1 of this job description:

1) carries out processing and analysis of information on prices for goods, works, services;

2) prepares and sends invitations to identify suppliers (contractors, performers) in various ways;

3) processes, forms and stores data, information, documents, including those received from suppliers (contractors, performers).

3.1.2. Within the framework of the labor function specified in subparagraph 2 of paragraph 2.1 of this job description:

1) forms:

Initial (maximum) purchase price;

Description of the procurement object;

Requirements for the procurement participant;

The procedure for evaluating participants;

Draft contract;

2) draws up procurement documentation;

3) prepares and publishes a notice of procurement, procurement documentation, draft contracts;

4) checks the necessary documentation for the procurement procedure;

5) provides organizational and technical support for the activities of the procurement commissions;

6) monitors suppliers (contractors, performers) and customers in the field of procurement.

3.1.3. Within the framework of the labor function specified in subparagraph 3 of paragraph 2.1 of this job description:

1) collects and analyzes received applications;

2) provides organizational and technical support for the activities of the procurement commissions;

3) carries out processing of applications, verification of bank guarantees, evaluation of results and summarizes the results of the procurement procedure;

4) prepares minutes of meetings of procurement commissions on the basis of decisions taken by members of the procurement commission;

5) carries out public placement of the results obtained;

7) checks the necessary documentation for the conclusion of contracts;

8) conducts procedures for signing a contract with suppliers (contractors, performers);

9) carries out public placement of reports, information on non-performance of the contract, on sanctions, on amendment or termination of the contract, with the exception of information constituting a state secret;

10) prepares a document on the acceptance of the results of a separate stage in the execution of the contract;

11) organizes:

Payment for the delivered goods, work performed (its results), services rendered, as well as individual stages of contract execution;

Execution of payment of monetary amounts under a bank guarantee in the stipulated cases;

Refund of funds contributed as security for the execution of applications or security for the execution of contracts.

3.1.4. As part of the fulfillment of his labor functions, he carries out instructions from his immediate supervisor.

3.1.5. ……… (other duties)

3.2. In carrying out his duties, the procurement specialist must comply with the following ethical standards:

1) maintain confidentiality of information;

2) comply with the ethics of business communication;

3) take an active position in the fight against professional dishonesty;

4) not to disclose materials of working research;

5) not create conflict situations in the workplace;

6) not to commit actions that discredit the profession and reputation of colleagues;

7) prevent slander and dissemination of information discrediting other organizations and colleagues.

3.3. ……… (other provisions on job responsibilities)

4. Rights

The procurement specialist has the right to:

4.1. Participate in the discussion of draft decisions of the management of the organization, in meetings for their preparation and implementation.

4.2. Request clarifications and clarifications from the immediate supervisor on these instructions, issued assignments.

4.3. To request on behalf of the immediate supervisor and receive from other employees of the organization the necessary information, documents necessary for the execution of the order.

4.4. To get acquainted with the draft decisions of the management concerning the function performed by him, with the documents defining his rights and obligations in the position held, the criteria for assessing the quality of the performance of his labor functions.

4.5. Submit proposals for the organization of labor within the framework of their labor functions for consideration by their immediate supervisor.

4.6. Participate in the discussion of issues related to the duties performed.

4.7. ……… (other rights)

5. Responsibility

5.1. The procurement specialist is held liable for:

For improper performance or non-performance of their duties provided for by this job description - in the manner prescribed by the current labor legislation of the Russian Federation, legislation in the field of procurement;

For offenses and crimes committed in the course of their employment - in the manner prescribed by the current administrative and criminal legislation of the Russian Federation;

For causing damage to the organization - in the manner prescribed by the current labor legislation of the Russian Federation.

5.2. ……… (other liability provisions)

6. Final provisions

6.1. This job description was developed on the basis of the Professional standard "" approved by the Order of the Ministry of Labor and Social Protection of the Russian Federation dated 09/10/2015 N 625n, taking into account ......... (details of the organization's local regulations)

6.2. The employee is familiarized with this job description when hiring (before signing an employment contract).

The fact of familiarization of the employee with this job description is confirmed by ……… (signature on the familiarization sheet, which is an integral part of this manual (in the job description familiarization log); in a copy of the job description kept by the employer; in another way)

6.3. ……… (other final provisions).

Hello dear readers. In the previous article, we examined in detail the specialty "". In this article, we will consider such a specialty as a "procurement specialist". Despite the similarity of the names of the specialties "tender manager" and "procurement manager", this is the other side of the medal of this activity, namely, the activity on the purchase of goods, works, services through tenders, but from the customer's side.

Procurement specialist responsibilities.
The procurement specialist carries out activities to place an order for the supply of goods (performance of work, provision of services) to meet state needs in the cases and in the manner established by the legislation of the Russian Federation.
The duties of a procurement specialist also include the organization of work on the preparation of auction, tender documentation, notifications of a request for quotations, claims work, representing the interests of an organization at meetings in the OFAS, placing a state order on the all-Russian official website, legal analysis of bank guarantees, work on electronic trading platforms, development of technical specifications, participation in the formation of a procurement plan and schedule, posting reports on the execution of contracts, maintaining a register of contracts.

Requirements for a procurement specialist.
After analyzing the posted vacancies "procurement specialist", we can highlight the main requirements that the employer makes to the candidates:

• Higher education (technical, economic, financial, legal)
• Knowledge of 223-ФЗ and 44-ФЗ
• Further training for additional professional
• procurement program (at least 120 academic hours)
• and / or professional retraining in the field of procurement
• Experience in the development of procurement documentation
• Ability to work with EAIST subsystems, with OOS (zakupki.gov.ru) and electronic trading platforms
• Knowledge of PC at the level of a confident user

These are the basic requirements for a procurement specialist, which can be distinguished from the vacancies posted in this specialty.

Professional standard procurement specialist.
On September 10, 2015, by Order of the Ministry of Labor of Russia No. 625n "On the approval of the professional standard" Procurement specialist ", a new professional standard was put into effect.

From July 1, 2016, employers will be required to apply professional standards in terms of requirements for the qualifications of an employee and will be required to be guided by the standard when:

• formation of personnel policy;
• organization of training and certification of employees;
• the conclusion of employment contracts;
• the development of job descriptions and the establishment of remuneration systems.

The standard defines not only functions, but the requirement for education, work experience of the position of procurement specialist, and also highlights several generalized labor functions:

3.1 Organization of work in the field of procurement of the Supplier
(contractor, performer)
3.1.1 Procurement procedure support
3.1.2 Search and track purchases in accordance with
line of business
3.1.3 Participation in the supplier's procurement cycle
(contractor, performer)
3.1.4 Electronic signature administration and operation

3.1.5 Delivery of goods (fulfillment
work, service)
3.1.5 Expert advice
3.2 Organization of procurement management processes
for own needs
3.2.1 Procurement planning
3.2.2 Search, selection and evaluation of suppliers
3.2.3 Analysis and monitoring of the procurement market
3.2.4 Administration of the purchasing cycle
(Customer)
3.2.5 Analysis of the proposals of the supplier (contractor,
performer)
3.2.6 Electronic signature administration and operation
on electronic trading platforms
3.2.7 Conclusion and execution of the contract
3.2.8 Acceptance and quality control of procurement
3.2.9 Audit of the quality of procurement activities
3.3 General Guidelines for Procurement Management

Purchasing specialist salary.
The average salary of a procurement specialist in Moscow is 47,000 rubles, in St. Petersburg it is 41,000 rubles, if we analyze salaries in Russia as a whole, then the average salary for this position will be 34,000 rubles. The data provided is current at the time of this writing.

Procurement specialist courses.
At the moment, there are many courses, seminars for public procurement specialists on the market. The first common disadvantage of such courses is the high price, and the second significant disadvantage that should be noted is full-time on-the-job training.
The most modern and effective way of teaching at the moment is online training with the support and feedback of teachers. At the same time, there is no need to attend the training in person and spend time on the road, it is enough to have a computer and Internet access.
If you want to improve your qualifications in procurement or acquire knowledge and skills and, as a result, work in the position of "procurement specialist", then I recommend to undergo training