Application for issuing money on account

The issuance of cash to employees of an economic entity is carried out with the permission of their managers. To receive it, employees must submit a written request for payment of funds to the director. These can be formulated as templates or free-form statements or memos.

The procedure for conducting cash transactions determines the obligatory nature of such a document for the purpose of making an expense when performing an activity. An application must be drawn up for each employee with each payment. This rule also applies to the head of the company. In many organizations, including small businesses, it is the director who is the main accountable person.

With the entry into force of the new Procedure, money can be issued to a contractor engaged under a civil contract. He must also reflect in writing the request for disbursement of funds.

The main meaning of this document is that it specifies in detail for what purposes and the period the money will be allocated. The director makes a handwritten signature on this form, confirming the requested date and amount.

It is on the basis of this application that the registration is carried out. In addition, since the application attached to the order already contains the management's permit visa, this signature may not be present on the consumable.

During delivery, the accountant checks the compliance of the actually incurred expenses with the declared ones. As a result of reconciliation, he may find inappropriate expenses for which the employee was not entitled to spend money.

Also, this document determines when the employee who received the amounts in the account must report on them.

Important! Entrepreneurs must also draw up this form if the money will be used in their business activities. For spending on personal needs, an individual entrepreneur does not fill out an application.

A sample of drawing up an application for the issuance of accountable money

There is no standardized form for filing a cash disbursement application. Each company can develop it independently, however, the document must contain 4 mandatory details:

• Amount;
• The period for which it is taken;
• The presence or absence of debt;
• Manager's signature.

Sample application for employees

When drawing up an application for the issuance of a report by an ordinary employee, in the upper right corner you need to indicate to whom the document is sent - the position, full name, and the name of the company, and then from whom - the position and full name. employee.

Then in the middle of the page is the title -.

The narrative part begins with the words "I ask you to issue cash on account", after which their amount is indicated - both in numbers and in words, for what purposes, as well as the exact period - also in numbers and in words.

After that, the employee puts his personal signature and the date of writing the document.

Below, it is imperative to provide for empty lines in which the accounting employee will put a visa on the presence or absence of the employee's debt for the previously received amounts. It must be remembered that in the presence of debt, the issuance of new money is prohibited.

The specified information is signed by the accountant and sets the current date.

At the next stage, the application is signed by the director, who actually authorizes the issuance of money and approves the period specified by the employee.

Sample application for a director

The manager is the same employee as everyone else, and is also obliged to write a statement. However, its wording is somewhat different.

So, in the upper right corner indicates the name of the company to which the document is sent, as well as the position and surname of the head.

Important! The narrative part begins with the words "It is necessary to issue a report .." Thus, the director does not ask, but establishes the fact of necessity. Further, he also, as in a simple statement, indicates the goals, amount and term in figures and words.

After that, the manager puts his signature and the current date. It is also permissive, so there is no need for the manager to re-sign the document at the very end.

The statement ends with a note of the accountant about the absence or presence of debt on the previously received subreport.