Farewell letter of dismissal to colleagues: an example

For many ordinary citizens in our country, especially those who have worked for many years at one large industrial enterprise, writing goodbye words to their colleagues when changing jobs may seem like a rather strange and unnecessary act. During our common Soviet past, we in our country are accustomed to communicate dryly and to the point, with a small number of people, without expressing our emotions and feelings. Remember, no one can force you to deviate from your life rules, a letter to former colleagues is not an obligatory document. In any case, they will make a calculation and give you personal documents (work book).

If the opinion of your former colleagues, the support of friendly and business relations, is important to you, especially if you are not sure that you will not need help and recommendations in the future, then it is better to spend a little time, think over the text and write a letter.

Why write a letter?

Almost all of us have changed jobs at least once. Firing an employee, as a rule, is accompanied by certain farewell rituals provided by the corporate ethics of companies to create a positive atmosphere in the team, even at such a sad moment. One of the necessary rituals is writing a letter of resignation. This is an important ritual. Writing a letter will not only allow you to say goodbye to colleagues, but also help a person answer the questions of himself why he wants to leave, what he has achieved in this place and what he is striving for.

For many people, it is psychologically difficult to come up with the text of the last letter to colleagues when they leave. The reason lies in the fear of change that is common to all people.

Why a farewell letter?

The choice of the epistolary genre of farewell is due to the following reasons:

• If an employee works in a company where the staff consists of several thousand people, then it is not possible to approach each colleague for a personal goodbye. An exception is the dismissal of a senior manager. A leader of this rank for an oral farewell speech can gather a work collective in a conference room.

• The process of dismissal is stressful, which does not dispose a person to personal communication with colleagues, with many of whom he may not even have had the opportunity to communicate in person during his work activity.
• Psychologists believe that the process of writing a letter of dismissal helps a person to fully understand and formulate why the decision to dismiss is correct. The process of writing the last lines of goodbye helps people to objectively answer the questions: what are the true reasons for leaving, what he achieved or did not achieve during the period of his work in the company, what he should strive for in his further development. With the writing of the letter, the answers will come to all the questions asked to oneself.

The best way to send is corporate mailing from work mail.

When to write?

It is customary to write farewell letters in the following cases:

• Change of place of work.
• Transfer to another division.
• Changes (promotion or demotion) of the position.
• Retirement.
• Going on long-term leave related to the future birth of a child.

Goals

The main goal of any farewell letter to your colleagues upon dismissal is to create a pleasant impression of yourself, to consolidate the image of a tactful, well-mannered person who adequately perceives himself and others.

What other goals do people usually set for themselves when writing farewell letters?

• Demonstrating respect for your colleagues, management and the company as a whole.
• Compliance with the rules of secular writing. Leaving without saying goodbye is usually incompatible with the corporate policy of large companies.
• Desire to maintain a business image in professional communication circles and established business contacts. As a rule, a change of job does not accompany a change of occupation, which means that business contacts will always come in handy. Business connections with former employees at work can greatly help out at the right time, help in career growth in another company.

Rules for writing letters

Here are the basic rules followed when writing letters of dismissal:

• Objectivity and unobtrusiveness.
• A friendly tone of voice. Light, delicate humor is quite acceptable in the last letter.
• A ban on expressing resentment, anger, everything that is sore about colleagues, management and the company as a whole.
• Pleasant future events, such as the birth of a child, are also mentioned in passing. A farewell letter should not contain boasting, schadenfreude, or an expression of superiority.
• Lack of criticism or presentation of it as a proposed development opportunity for the company. This emphasizes the competence and decency of the almost former employee of the company.
• A ban on calling for dismissal of other employees and advertising the future place of work.

Structure of the letter

A letter to employees upon dismissal is not a strict document, but it has a mandatory structure:

• Indicating the name and position of the sender at the beginning of the letter. As a rule, not all employees of a large company are aware of your decision; for many, this news may come as a surprise.
• A notice of resignation with an indication of the circumstances of the resignation. The reason is explained in essence, without hints that give rise to intrigue and investigation. If you wish, you can not indicate the reason for the dismissal.

• A brief description of the results achieved at the place of work with the obligatory proviso that this became possible only thanks to the close-knit work of the entire team. You cannot write about success in the profession as your personal victories.
• The name of the employee who replaced you in this position, his contact details. If you notify your colleagues in advance about the staff changes, they will be grateful to you, because this will facilitate their work in the future.
• Words of gratitude to colleagues for their help in working activities and in their professional development, for showing patience and mutual understanding.
• Apologies (if necessary).
• Wishes of success and good luck to colleagues and the company as a whole.
• Expression of desire to maintain business and friendly relations in the future.
• Specifying new contact information. When specifying a new work phone number, the new position is also indicated.

The written letter should not be overly emotional. You must not vent emotional statements on your former colleagues. This will make you look in a bad light, showing your lack of self-confidence and low level of professionalism.

Farewell letter to the head

When asked whether it is worth writing a letter to the head before leaving, the answer is unequivocally positive:

• This characterizes you as a polite and well-mannered person.
• This gives you the chance to say goodbye beautifully while leaving a positive impression of yourself. If in the field of your future work it is accepted to take business recommendations, then good relations with the former bosses will not harm you.
• This is a convenient moment to declare your professionalism, if you have not had such an opportunity before. You can unobtrusively finally communicate the accumulated unrealized ideas. It may even have a positive effect on your future relationships.
• This is an extreme chance to settle all unresolved conflicts by talking frankly with the manager, describing correctly your opinion about the situation. This will help in some cases even to avoid leaving or demotion.

High society rules

There is no sample letter of dismissal. The tone of the letter should be unobtrusive, respectful. Remember to keep the chain of command. Say "thank you" without unnecessary emotions and flattery for your support in difficult situations, assistance in professional and career growth. Emphasize that the experience you have gained is the result of working under the direction of someone like your boss. If leaving is associated with a promotion, it is necessary to emphasize the role of direct leadership in this success.

Official variant

Letters to colleagues upon dismissal can be both in prose and in verse, formal and friendly, with humor and dry formal presentation. The only condition for such a text is a small volume. A farewell letter on dismissal should not be too long.

An example of this text: "I, name and surname, the head of the sales department, am leaving my post due to the upcoming promotion.

From 10.08.2017 my position will now be occupied by ... (full name). Her email: ....

I thank all my colleagues for their joint work. In your team, my formation took place as a middle manager. Without your support and help, patience and understanding, my professional and career growth would not have been possible.

I wish you all success, good luck, peace and warmth in the team under new leadership, happiness in your personal and family life.

I look forward to continuing business cooperation. I promise to provide support and assistance to each of you when contacting me in the future.

Respectfully yours, full name, deputy director of the retail chain "...".

Telephone:...".

Friendly option

The letter of dismissal can be written in a friendly, playful tone: "My dear, beloved colleagues, I am addressing you, an employee of the finished product department of the children's toy factory" Your best doll "Petrova Dasha.

I was happy to work with you for many years, months and days! Now a new stage begins in my life, which I have been waiting for more than anything else. I finally got married and am about to go on maternity leave!

I'm not leaving you forever! Remove tears from your eyes, as you do not need to cry and sob.

During my absence, a new employee, Lena Ptichkina, was hired for my position. I hope you will love her with all your heart and will not offend her over trifles.

I want to express my deep gratitude to all of you for your responsiveness, patience and generosity for five whole years! You taught me to look with humor at all life's difficulties and minor troubles. With your submission, I began to participate in the Beauty of the Factory competition and won it! Even in my current special situation, you all play an important role: you said that happiness is possible, and my dream will soon come true, I will become a mother!

I wish you all to be as happy as I am. Do not conflict with each other and be a united team in front of the leadership. May wages be high and never stop growing!

Always glad to hear and see you. Congratulations!

Your Dasha forever. "

Original genre

People who have difficulties in composing a farewell text have the opportunity to use ready-made sample letters. If you want to show yourself as a creative person, you can compose a farewell letter to colleagues upon dismissal in poetic form. An example is shown below.

I'm leaving, but I won't say goodbye!

It is quite possible that we will meet again.

After all, if you start to figure it out,

Life often gives a turn.

Why empty excuses?

No one is to blame for anything

I am grateful for the efforts

And tolerance from all of you.

You taught me how to smile

When the tasks are not easy.

And endure the blows steadfastly

From bosses and fate.

Now I'm not the same

Who timidly entered the office,

Before me is the horizon

With a bright future of mine.

I won't make mistakes

From which you took care of me,

And, back to business,

I will remember everything I was taught.

Words of gratitude to colleagues in verse can emphasize all your positive emotions and experiences. If there is inner inspiration, you can act more original by filling out a farewell letter in verse.