How to get an extract from the Unified State Register of Legal Entities online - detailed instructions + sample documents

How to order an extract from the Unified State Register of Legal Entities at the tax office? What are the ways to get it? Why do I need an extract and how to get it for free?

Hello dear friends! This is Eduard Stembolsky, an accountant and one of the authors of the HiterBober.ru website.

All managers (founders of legal entities) and accountants one way or another came across a document called an extract from the Unified State Register of Legal Entities. But not everyone understands why and who needs it.

An extract from the Unified State Register of Legal Entities is a document without which it is impossible to open a bank account, carry out real estate transactions, and conduct major transactions. This document plays an important role in the activities of every organization.

1. What is an extract from the Unified State Register of Legal Entities and why is it needed?

Let's start with what is the Unified State Register of Legal Entities. This abbreviation stands for the Unified State Register of Legal Entities.

Extract from the Unified State Register of Legal Entities- this is an official, legally binding document issued by the Federal Tax Service, which contains important legal data and information about the organization - a legal entity.

When registering a company, for example, an LLC, all data enters the unified data register of the Inspectorate of the Federal Tax Service (IFTS). As well as any changes in the activities of the enterprise are reflected in the Federal database - Unified State Register of Legal Entities.

An extract from the Unified State Register of Legal Entities is an important part of some processes related to the business of a legal entity.

In what cases is an extract from the Unified State Register of Legal Entities required:

• to confirm the existence of a legal entity;
• when opening or closing a bank account;
• in the course of litigation;
• to participate in tenders;
• to obtain official data about the counterparty (company fulfilling contractual obligations), when making transactions;
• upon liquidation or reorganization of an enterprise;
• when obtaining a license for a certain type of activity;
• when notarizing documents related to the activities of the organization.

These are the most common cases, it is possible that you may need an extract privately under other circumstances.

2. What are the types of extracts from the Unified State Register of Legal Entities?

There are different types and categories of extracts. We will look at them in more detail below. Here I will talk about their main characteristics and features.

Type 1. Electronic or information statement

This type of statement is issued at the first request of any person with Internet access.

You can get such an extract without leaving your office or apartment, as it is an electronic document that can be downloaded.

The advantages of obtaining an extract in electronic form are its efficiency, lack of fees and simplicity. There is only one minus, but a very significant one: information provided without an electronic digital signature is not considered official and is not accepted for consideration by government agencies.

That is, such a document has no legal force.

You can try to get an electronic extract from the Unified State Register of Legal Entities using the official service of the Federal Tax Service of the Russian Federation at any time of the day.

View 2. Official extract

Issued only to the taxpayer himself, his authorized representative, as well as judicial or law enforcement agencies.

This is a document printed on paper and having all the necessary confirmation of its authenticity: signatures, stamps, a unique registration number.

The form is provided within 5 days, excluding weekends and holidays. Together with the application for issuing an official extract from the Unified State Register of Legal Entities, it is necessary to provide the employee of the tax inspectorate with receipts and checks confirming the payment of the state duty. This approach to obtaining a document is called non-urgent.

An urgent receipt of an extract will cost much more, but it will save you a lot of time by reducing the issuance from 5 days to 2-4 hours. You can order this service in specialized companies. The cost of ordering an urgent extract from the Unified State Register of Legal Entities starts from 2000 rubles.

View 3. Extended statement

Contains all data about the legal entity and its source of income.

An extended extract from the Unified State Register of Legal Entities requires the following in the application:

• passport details of the applicant;
• the full or abbreviated name of the inspectorate to which the request is sent;
• taxpayer identification number (TIN);
• OGRN of the company whose extract is required for issuance.

Only state and non-budgetary bodies of the Russian Federation, as well as the legal entity itself, can receive such an extract.

View 4. Regular statement

Unlike an extended extract, it is issued to any person who has requested a document. An ordinary extract from the Unified State Register of Legal Entities does not contain the passport data of the founder of a legal entity, information about open current accounts in banks and other commercial information.

This type of extract is often requested by third parties who want to know the details of a third party legal entity. Issued after 5 days.

Type 5. Paid and free statement

The order of each type of extracts from the Unified State Register of Legal Entities (except for electronic ones) is issued only for a PAYMENT, since the state spends its time and resources maintaining an information database of legal entities.

How to pay for a statement

You can pay the state duty for the provision of an extract in cash through a bank, by bank transfer, through payment acceptance terminals, which are located directly inside the building of the tax inspectorate.

The amount of the state duty is 200 rubles, but may vary slightly depending on the region of the country.

The document is issued free of charge if the owner of the enterprise or his authorized representative applies for it. Accountants and financiers of the enterprise are entitled to receive an extract from the Unified State Register of Legal Entities free of charge.

The issuance period is 5 working days, if the client wants to speed up the process, then you can order an urgent extract from the Unified State Register of Legal Entities, but then the state duty will be 400 rubles. But you will receive the document on the day of application.

3. How to order an extract from the Unified State Register of Legal Entities - 3 popular ways

Here I will tell you what are the best ways to get this document.

Method 1. Through the department of the IFTS

This method involves obtaining any type of statement, except for electronic.

The first stage of action is the preparation and submission of an application to the district department of the Federal Tax Service.

The application must indicate:

1. The full name of the department of the tax service where you are applying and the name of the head of this branch (if known). The data is written in the genitive case (to whom?).
2. Full legal name of the company, its TIN, KPP and OGRN.
3. Next, you need to indicate in an understandable form the reason why you are going to receive an extract from the Unified State Register of Legal Entities.
4. At the end of the application, you need to put down the date and certify everything with the signature and seal of the organization.

There is nothing complicated in filling out the form itself. I do not recommend that you agree to the offer of services for filling out applications from third-party companies. In my opinion this is a waste of money. Below I suggest that you download a sample application for an extract from the Unified State Register of Legal Entities and fill it out yourself.

After completing the application, you need to pay the state fee. You can do this directly at the tax office, using Internet banking or in any other way. Choose the method in which you can easily and quickly receive confirmation of the payment.

If you pay for the service by bank transfer, print out the receipt and take the receipt from the terminal. When depositing funds through the cashier, you will be given a receipt in any case. Now you can go to the tax office to submit a package of documents.

The data paper, which will be given to you after a few days, is an official document. All pages are stitched and sealed.

From this moment, the extract has legal force and is ready for presentation at the place of demand.

This way of obtaining the document is the most common. Despite the introduction of information technology, people still do not fully trust the EDS (electronic digital signature) and other innovations, so they prefer to go to the tax office on their own.

Method 2. Through commercial organizations

This method is suitable for those who wish to learn more about their business partner, employer, investor, and so on. It does not require you to do anything other than contacting the appropriate firm and paying for its services.

Stages of obtaining an electronic extract from the Unified State Register of Legal Entities with the help of commercial companies:

1. Organization search. At the first stage, you need to find a reliable organization with positive reviews and good speed.
2. Submission of an electronic application. Next, you need to submit an online application for an extract from the Unified State Register of Legal Entities, indicating all the necessary data.
3. Payment for services. Make a payment for the service (few people work on a postpaid basis) and expect to receive an extract from the Unified State Register of Legal Entities to your email address.

Some data service companies send the document to your email, while others send you the actual paper by regular mail, although this may take longer.

Some will offer to send you an extract by courier, but the payment for the service will be an order of magnitude higher. But most often this service is standard and inexpensive: 500-600 rubles.

The advantage for you in this case will be the absence of the need to go somewhere and stand in lines. Minus - you have to wait for the document, which means that you will not be able to use it at this time.

Method 3. Through the official website of the IFTS - online statement

To carry out this operation, you will need an electronic digital signature. It is an individual set of cryptographic data with which you can certify absolutely any document.

What you need to do to get an online extract from the Unified State Register of Legal Entities:

1. Go to the portal of the Federal Tax Service of the Russian Federation.
2. For ease of use, you can create your personal account or immediately proceed to the process of issuing an extract.
3. Select your region and the "Legal entities" section.
4. Go to the "Services" submenu and select the "Issue an extract from the Unified State Register of Legal Entities" tab. If this is difficult to do, enter your query in the search bar of the site.
5. Fill in all requested information.
6. Read all the conditions for providing information and click on the "Get" button.
7. After sending the application, you just have to wait for the documents to be received by e-mail.

The advantages of this method: you have a choice - to receive an extract online or wait for it to be sent to a physical address by mail.

The electronic version can be sent for printing (it is desirable that the printer be in color for the correct display of stamps), copies can be made from it. Such an extract can be notarized and submitted to any institution.

If information about the specified legal entity is not found, then you will be sent a notification about this. Check the correctness of the data entry, if everything is correct, you can order a certificate of the absence of data about the legal entity in the database.

Comparative table of different ways to obtain an extract from the Unified State Register of Legal Entities:

As you can see, each of the methods has its advantages and disadvantages, it's up to you to choose which one to use.

4. FAQ - frequently asked questions on extract from the Unified State Register of Legal Entities

Here I will give answers to frequently asked questions on the topic of obtaining an extract. Below I have made a selection of the most common questions that users on the Internet ask on legal and accounting sites.

Question 1. Can I get an extract from the Unified State Register of Legal Entities for free?

We have already partially answered this question in the section above this article.

There are two free ways:

1. Through the website of the IFTS.
2. When ordering a regular statement at a tax branch.

The pros and cons of each method are listed in the sections above, but I recommend that you use the first method. It is faster in time, since there are no queues on the site, and you can print the forms at home or in the nearest store.

Question 2. Deadline for receipt and validity of the extract

An online statement (it is informational, it is also electronic) is generated instantly. The link to it will be valid for 5 days, after which it is necessary to re-apply or change the type of appeal (purchase or order a paper or downloadable version).

If you are a third party and just want to know more about the company, then this method is the best - in 10 minutes you will have the necessary data available.

Paper variations of an extract from the Unified State Register of Legal Entities are issued in 5 working days, the document is urgently available in 24 hours. Their validity period is established directly by the issuing authority (inspectorate) and depends on the purpose of obtaining:

1. If the extract was required to participate in the tender, then it will be canceled after 6 months.
2. Receipt of a document for litigation gives it the right to exist for a month.
3. For the alienation of a share of capital - from 10 to 30 days. The exact time frame depends on the specific situation.

All these cases are prescribed in the legislation.

Question 3. What information does an extract from the Unified State Register of Legal Entities contain?

I have already said above that there is a regular and extended statement. And depending on its type, the information contained in the extract will be different.

Basically, the document contains the following information:

• data on the name of the legal entity, its shareholders, investors and founders. In percentage terms, all shares of the authorized capital are taken out;
• legal form of the company, its tax number, address and other contacts;
• the state of the organization at the time of issuance and the amount of its capital;
• data on the presence of branches, licenses, etc.

I suggest you see what the real one looks like.