Let's compare these two letters. They both start with an invitation, but the first letter is from the company. ("Furniture Factory" Birch "invites ...") and the second – on behalf of all employees of the company ("We invite you…").

The first option is very formal. You can also write here: “ The Berezka company is glad to invite you ... "

The invitation from “us” (company employees) is also quite formal, but it is perceived as more “human”: “ We invite ... ", “We are glad to invite you ... ", “We would like to invite you ... ".

In some cases, you may need to write an invitation from yourself. For example, if you are a leader and want to make the invitation even more personal. Then these phrases are transformed into: "I invite ...", "Glad to invite you ...", “I would like to invite you ...”, "Let me invite you ..."

Less formal letters

In a less formal situation, when you, for example, write to your colleague with whom you meet every day in the office, such "ceremonies" are completely useless.

Business correspondence often occurs between companies or different offices of the same company. In a letter, you can always provide information on the order, clarify details, invite to a meeting. In this material, we will figure out how to properly arrange invitation letter, a sample of which you can download at the bottom of the material in word format.

Invitation letter- an official letter that is sent to the addressee on the occasion of an event, conference, meeting. An invitation letter can be issued in order to invite a person for an interview, meeting. Many companies use the oral form of transmission of text information, and the invitation letter appears as an additional means of showing attention to the addressee.

As an official document, an invitation letter has a number of advantages, let's look at them all in order.

1. Thanks to such a letter, you can show respect for the addressee.
2. The presence of such a letter indicates that the recipient is indeed invited to the event and must arrive on time.
3. Such a letter can be sent to the addressee if there is no way to contact him in any other way.
4. The invitation letter will always be in front of the recipient's eyes, and he will not forget about the upcoming meeting, for example, if he was invited to participate as a speaker at official event.

You can send such an invitation letter using the services of Russian post or e-mail.

We also offer you to download samples of request-reminders, confirmations, requests.

How to write an invitation letter for an interview, meeting or meeting correctly?

Any official event involves active and passive participants who must be invited in advance by sending them an invitation letter. With such a letter in hand, participants in a conference, seminar, meeting or meeting will be able to prepare and plan their time rationally.

such a document is drawn up on the company's letterhead with contact information and details. In the upper corner of the letter, the addressee's personal data are indicated, if necessary - the name of the enterprise or company.

The address to the addressee is written in the center, then the essence of the letter is presented in a free style. It is imperative to mention the event to which you are inviting the addressee. It can be a meeting or interview, a meeting or meeting, a conference or a tasting, etc. It is imperative to indicate the name of the event and attach the program, if any.

Next, the date of the event and the exact time are indicated. The location of the events is indicated in detail. In addition to the address, it is necessary to indicate the exact number of the house, office, floor and even the route map, ways of getting to the meeting point. In particularly difficult cases, a plan of the building in which the company's office is located is required.

You can complete the invitation letter by grateful to the addressee for being attentive to the letter and its contents, taking the time to study the attached materials. The author signs the letter, if necessary, a seal is put.

Having such an invitation, the addressee can respond to it, confirm their participation in the event, or refuse, presenting well-grounded reasons.

Download the invitation letter. Sample filling

In this article, we'll look at how to write a formal invitation to a meeting, negotiation, or meeting. Let's share samples of invitation letters.

Event Invitation Letters: Samples

Official letter of invitation to the event

The company that plans to hold the event, while preparing for it, takes into account that it will have to send official letters of invitation. This is especially true for events for which lists of guests are drawn up, whose presence is desired.

In this case, it is not enough just to call them and inform them about the upcoming event. It is important that the invited person is aware of the scale of the meeting and their own significance. Therefore, the secretary will need to draw up an invitation letter to participate in the event.

First, understand the classification of such correspondence and the nuances of its design. A formal business letter of invitation is a variation... Belonging to this category is determined based on the purpose of the invitation: to notify the right people about the upcoming event, the time and place of its holding. Key features of an invitation letter to an event:

• personal, sent in a single copy personally to each invitee;
• contains information that applies to each guest separately;
• looks more presentable than other letters - better quality paper, decor;
• can be handwritten.

Note that in this case, standard forms are very rarely used for registration. business letter... However, if you need to compose an official letter of invitation to business event, then its design using a letterhead is permissible.

Event invitation letter: sample

Download sample

Meeting invitation letter

The formal letter of invitation to the meeting should be addressed to those directly interested. In this letter, you should describe in detail the topic of the meeting, the issues that will be considered at it. You should also notify the location of the meeting and the time.

An invitation letter to a meeting can only be sent to a manager specific organization... If necessary, he will decide for himself whether to invite other employees. He will notify you of this in a separate letter so that you can plan in advance seats for everyone present.

Letter of invitation to a meeting: an example for representatives of another organization

Download sample

Letter of invitation to negotiate

Before you think about sending an invitation, keep in mind that there are two types of negotiations: operational and planned. When preparing an operational meeting, the secretary must invite the participants, notify the manager about employees who did not come, and find out the reasons for their absence.

Preparation for a scheduled meeting with a large number of participants begins in 1.5-2 weeks and includes the following steps:

• appoint the date, time and place of the meeting;
• draw up an agenda, a list of participants and speakers;
• perform any work that may be required before the meeting starts;
• compose the invitation text.

A special type of negotiation is the so-called "brainstorming". Such an event is held when it is necessary to solve a complex problem, find a way out of a confusing situation, and make a responsible decision.

Internal Meeting Invitation Email: Sample

Download sample

How to write and draw up a letter of invitation to a foreigner

By sending an invitation letter foreign partners, employees and customers should be aware that they may not know your city. Therefore, it is worth attaching to the letter the directions to the place of the event or to your organization. You also need to take care of the foreigner settling in the hotel during his stay. If the host pays for accommodation, flight, transfer and other services, then this should also be mentioned in the documents accompanying the invitation.

When drawing up a letter of invitation for foreigners, it is necessary take into account national peculiarities ... At the same time, you should not write an invitation in the native language of the invitee: it is enough to draw it up in English.

Example of an invitation letter for a foreign partner of a company

An invitation for foreigners to the event should be sent much earlier than for other participants. When planning events with the presence of foreign citizens, consider how long it will take them to arrange required documents planning a flight.

Useful service from the "Secretary's Guide" magazine: the designer of business letters

A business letter of invitation is an invitation to an event: conference, work, interview, exhibition, meeting, concert, charity evening, seminar, meeting, etc.

Example

Like other types of service letters, an invitation letter is drawn up according to the following template:

[The address]
[phone, email, etc.]
Dear ladies and gentlemen.

We invite you to participate in the [name and / or description of the event], which will take place at [address / name of the institution, etc.].
Organizers of [event name]: [list of organizers].
Presenters [event name]: [host list].
During [name of event]: [what is it about, list of issues to be discussed, and so on].
[Some additional information]

Per additional information about [event name] contact [phone, email, address, etc.].

General Director of such and such an office, signature of V.M. Batkovich

Mandatory details of the invitation letter: name of the organization, organization code, reference data about the organization, OGRN, TIN, date, registration number, addressee, signature of the head, mark about the performer.

The text of the invitation letter should be short, laconic, correct and should not allow different interpretations. An invitation letter should be dedicated to only one issue (event, event), except for cases of their close relationship and location in one structural unit of the sending organization. The letter is drawn up in two copies (the second copy is endorsed by the originator, the head of the sending unit and remains with the sending organization).

To the event

On our website you can download a sample of an official invitation to an event (concert):

For an interview

An invitation for an interview. Sample.

There is a specific template for an interview invitation.

Example 1.
Dear Petrenko Alexander Alexandrovich (your full name).
Thank you for sending your resume for the position ***. We got acquainted with your resume and your candidacy interested us. We invite you for an interview, which will take place on July 10 at 10:00. You will be met by the manager of the department *** - Vasiliev Yuri Valerievich. Best regards, company ***.

Example 2.
Dear Petrenko Alexander Alexandrovich (your full name). The company "***" invites you to pass an interview for the position of administrator, which will take place on 25.10.2013 at 11.00. Best regards, company ***.

Letter 3.
Dear Petrenko Alexander Alexandrovich (your full name). I recently received your CV for a vacancy ***. We have already found a candidate for this position, but we have another vacant position that may interest you. Please call me on [number] and we will discuss the details with you. Respectfully yours, Pyotr Nikolaevich Anasov.

To the conference

Letter # 1:
Dear Colleagues!

We invite you to participate in the scientific conference [name].

The topic [name] has long attracted the attention of specialists. At the conference, we would like to talk about […]. And, of course, we will talk about […].

It is planned to accompany the work of the conference with an exhibition of subjects illustrating the topics under consideration. It is planned to publish the texts of the reports and the exhibition catalog.

The conference will take place on 12.08.2013 in the business center "Delopis.ru" (Moscow, Lev Tolstoy st., 15).

Applications must be sent before 10.08.2013.

Sincerely,
Petr Petrov

Letter # 2:
Dear Ivan Ivanovich,

We invite you to international conference[title].

The main objectives of the conference:
task 1
task 2
task 3

The conference program:
activity 1
activity 2
Activity 3

The registration fee for participation in the conference is 37,000 rubles, incl. VAT 18% (transfer, lunch, coffee breaks, stationery).

Conference schedule:
Registration from 8.00 to 9.00 hours.
The conference starts at 9.00.

Location of the conference:
[The address]

Applications for participation in the conference are accepted until 15.08.2013 in the form to the following e-mail addresses: [email protected] or [mail address] or fax: [number].

For organizational matters, please contact: [surname, name of the contact person], tel .: [number], e-mail address: [mail address].

Sincerely,
Petr Petrov

To the exhibition

Letter of invitation to the exhibition of products

Respectable partners!

The largest exhibition of construction equipment will be held on December 20, 2015 in Moscow.

For five years now, this event has brought together consumers, distributors and manufacturers of unmanned construction droids every year.

The Robostroy exhibition is a great opportunity to establish business contacts, attract new customers, and find reliable partners. As before, the exhibition will feature stands of participants from Germany, USA, Japan and the Netherlands, offering the most modern technical solutions.

To visit the exhibition "Robostroy" you need to register on the website robostroy.rf. The procedure for issuing an electronic invitation is simple and will not take you more than two minutes.

Location: Moscow, st. Pushkin, Kolotushkina village. Beginning on December 20 at 13:00. We will be glad to see you!

The theater begins with a coat rack. The event starts with an invitation.

Of course, no one canceled the comprehensive promotion of the event: advertising, announcements, PR-activities. But it is the invitation that will fall into the hands of a potential visitor to the event that will be the first personal point of contact. She will begin to create a holistic impression of the event.

What will it be like? Cheap and banal or status and memorable?

Just as a business card is important for a successful image of a businessman, an invitation is also necessary for an event.

Therefore, we have prepared for you a small cheat sheet (this is what the "How to write" section differs) on creating an invitation. Let's talk about three basic scenarios and collect all the elements that should be in a working invite.

Three scenarios for invitations to an event

These are three basic scenarios, you can intertwine them and use them in various combinations. The important thing is that they will help you choose the right tactics and not turn the invitation into a text vinaigrette.

Scenario # 1. From the speaker (s)

The entire stylistic composition of the invitation is built around the speakers. It is the speakers who are the sweet berry that grabs the audience's attention.

This scenario will work in the event that the speakers of the event are really considered the hyped stars in their field and there is no need to explain for a long time who they are and why they deserve attention.

An example of such an invitation:

Scenario # 2. From the program of the event

The "tasty" and the main idea of ​​the invitation in this case will be the event program. It is used in cases when you have prepared an attractive program for the audience, valuable topics of reports, or in general the whole event is devoted to the consideration of some narrow and very important topic.

As an example, we will demonstrate the description of an event on Facebook. By the way, an important addition: electronic descriptions are also invitations. Moreover, these “invites” have to be created more often than usual.

Title: All-Ukrainian seminar "1C-Bitrix": Internet store - the secrets of success "in Kharkov. And the semantic emphasis is on the content: online stores and their promotion. Pay attention to the narrow geographic niche that increases the interest in the event among the target audience.

Another interesting technique should be noted here - a detailed description of the target audience. In general, the "for whom" technique works in almost all advertising formats, including invitations.

Scenario # 3. From benefits

The previous example is a successful combination of the second and third scenarios, since its information block is built according to the benefit description formula “ You will learn…".

The main ideas of this scenario will be the benefits that will be received by the attendees of the event. For example:

• useful knowledge,
• important acquaintances,
• concrete achievement,
• valuable certificate,
• training portfolio with a set of materials (video, audio, notebooks).

An example of a benefit with a specific achievement: “ After the end of the master class, you will have a strong selling text in your hands, which you will write under the strict guidance of a teacher.».

Invitation text blocks

"Invite", like any text format, has its own structure. And here she is quite conservative and does not like the flight of fantasy. If you forget about a block, your invitation may, instead of a desire, provoke bewilderment and even irritation. Imagine, for example, if you missed the date of the event or forgot to include the contact details of the organizers.

So that such an annoying oversight does not happen to you, we have prepared a list of important blocks of invitations.

• Event title;
• The date of the;
• Short description (2-3 words);
• Long characteristic (about what, for whom, benefits);
• Speakers;
• Program;
• The address;
• Driving directions + types of transport;
• Duration of the event;
• Ticket prices;
• Registration conditions;
• Organizer name;
• Organizers' contact details.

Blocks are selected depending on the scenario. For example, to implement scenario # 1, we need the “Speakers” block, in the second option, “Program” is suitable, for the third, we need to take the “Long characteristic”.

With this builder, you will create a high-quality and high-quality event invitation.

What else do you need to keep in mind when creating an invitation?

When creating a text for an invitation to an event, it is advisable to keep a few more points in your head.

The first is the "invite" format:

• Electronic (description of the event on the social network, a letter to e-mail);
• Printed (leaflet, personal invitation in an envelope, hand-to-hand).

The second is the delivery method. It depends on the format:

• Social networks, email, blog;
• General distribution (leaflet-"handout" or a tab in a profile magazine);
• Personal delivery (personally in hand).

The third - the target audience:

• TOP leaders;
• Guests-stars;
• Ordinary visitors;
• Journalists.

Sometimes there is a need for multiple formats. For example, separately for the TOP and for the general public, or for the general audience and for the press.

This is the basic information you will need to create an event invitation. We hope she will help you approach this process in a structured and competent manner. If you want to develop an invitation that would surprise the Prime Minister himself - please contact us! and supplement it with strong copywriting "gadgets".

P.S. Denis Kaplunov's studio is your strong foundation.