"Organization of office work in the secondary school No. 1

with valeological direction "

(Slide No. 1. Designation of the topic of the speech.)

The activity of an educational institution inevitably requires the creation of many types of documents, without which it is impossible to solve the problems of management, financing, accounting and reporting, staffing. e cheniya.

The school in accordance with the Law "On Education" received broad rights in the independent implementation of the educational process, the selection and placement of personnel, scientific, financial, economic and other activities. The decisions made by the school director and his deputies are recorded in a specific order in specific forms of documents. This type of activity is calledtext control... The results of this work, recorded in a certain order, reflect the actual state of affairs in the school, are a mirrorthe level of management culture.

Systematization of school affairs contributes to the correct maintenance of school records, timely processing of primary information, simplification of accounting, compliance with the principles of accessibility and comparability of credentials.

School documentation reflects the state of the educational process, its content, staffing, financial and economic activities carried out by the school.

The fixation of organizational, managerial and other decisions in the school is carried out according to certain generally accepted rules and norms and in accordance with the regulatory framework.

(Slide No. 2. Regulatory framework.)

During the state accreditation, special attention was paid to the study of the regulatory framework for the conduct of office work in the school.

In our school, the organization of office work is based on the following regulatory framework:

1. Instruction on record keeping,
2. School nomenclature,
3. Local acts developed by the school director, deputy director for scientific and methodological work in conjunction with the city archive:

1. Archive regulationsMunicipal educational institution, secondary school №1 with a valeological direction;
2. ... This Regulation was developed in 2010 in accordance with the requirements of Federal Law No. 152 "On Personal Data" and others.

(Slide number 3. Sections of the Instructions.)

In 2007, to improve the documentation e management and improving its efficiency by unifying the composition and forms management documents, technologies for working with them and ensuring control over the execution of documents was developedRecord keeping instructions... The secretary is personally responsible for organizing office work, timely and high-quality execution of documents, safety of documents and files at school. Control over the observance of the established procedure for working with documents is carried out by the Director of the School.

(Slide No. 4. Sections of the Nomenclature of cases.)

The office work is carried out in accordance with the approved by the director of the schoolNomenclature of cases... The nomenclature of cases is a systematized list of headers (names of cases) brought up by the Institution, indicating the terms of their storage, drawn up in established order... It is designed to organize the grouping of executed documents into cases, systematize and record cases, determine the terms of their storage and is the basis for compiling inventories of cases of permanent and temporary (over 10 years) storage, as well as for accounting of cases of temporary (less than 10 years) storage. When drawing up a nomenclature of cases, it is necessary to be guided by the Charter of the school, the staffing table, plans and work reports, lists of documents indicating the terms of their storage, preceding nomenclatures.

I would like to pay special attention to the section that was not previously highlighted,"School activities to strengthen security and civil defense issues and prevent emergencies."

The nomenclature of cases is signed by the secretary, agreed with the expert commission of the school, once every three years - withexpert and methodological commission(EPMK) Committee on Archives under the Government of the UR, approved by the school director. Compiled in 4 copies:

1 is a document of permanent storage period and is included in the fund's file,

2 is used as a worker,

3 is applied in the archives of the school,

4 - in the municipal archive.

(slide No. 5. Provisions)

Archive regulationsdeveloped on the basis of the Model Regulations and approved by the school principal. This document determines the composition of the archive's documents, its tasks, functions, rights and responsibilities.

(slide No. 6. Protocols)

Regulations on a permanent expert commissionregulates the work of the school expert commission. An expert commission is created to organize and conduct methodological and practical work on the examination of the value of documents, selection and preparation for the transfer of documents for permanent storage to the Archive Department of the Administration. She is appointed by order of the school director, headed by the deputy director for scientific and methodological work, the secretary is responsible for maintaining the archive.

(slide No. 7. Form of written consent to the processing of personal data of students)

Regulation on the processing of personal data of employees and studentsdeveloped in order to determine the procedure for processing personal data of school employees and students; ensuring the protection of rights and freedoms when processing personal data; establishing the responsibility of officials who have access to the personal data of school employees and students. When a student enters the school, the parent (legal representative) draws up a written consent to the processing of personal data of his child (pupil).

(slide number 8.9. Special literature.)

Of particular importance are documents on personnel, reflecting the labor activity of the employee and confirming the length of service required for calculating the pension. thereforeHR documentationis carried out in accordance with the Instruction for office work, the Labor Code Russian Federation, Instructions approved by the decree of the Ministry of Labor and social development Russian Federation. This documentation should be kept in a safe.

With each new entry in the work book, the employee must be familiarized with a receipt in his personal card, which repeats the entry made in the work book.

The school principal's orders are recorded in the Order Logs. Orders, registration books are numbered, laced and sealed and signed by the school director.

On the basis of the submitted documents and information, a personal T-2 card is filled in for each employee. Upon dismissal, the card is stored in the archive for 75 years.

Personal affairs are conducted at all teaching staff schools from the moment they start working until the moment of their dismissal are registered in the Register of Personal Files of School Employees, stored in the archive for 75 years. The hiring and dismissal of an employee is recorded in the Staff Record Book of school employees, which is kept for 75 years.

The vacation schedule for the next year is approved by the school director no later than December 15 of the current year.

Personal medical books for all employees registered to undergo an annual medical examination, they are stored in a fireproof cabinet.

Go through accounting and registration:

Orders of the school director on the staffing of employees,

Orders of the headmaster of the school for the main activity;

Orders of the headmaster of the school on the personnel of students;

Labor contracts;

Personal cards T-2 employees,

Personal files of school employees,

Attestation sheets.

(slide No. 10. Information, notification of arrival-departure.)

Personal affairs are maintained for each student from the moment they enter school until their graduation or dropout. Each case has a number corresponding to the entry in the student's alphabet book. The personal files of each class are stored in separate folders. A personal file is issued to the parents (legal representatives) of students on the basis of a written application, about which a note is made in the alphabet book. The management of personal affairs is checked by the deputy director for teaching and educational work 2 times a year. After graduation, personal files are stored in the archive for 5 years or handed out on demand.

All students in schools fit into the alphabet book. When using all pages of the alphabet book for one letter or another, the continuation of the entries is made in a new book in the order of successive numbers for each letter. The book is numbered page by page, laced, sealed by the school and signed by the director.

Enrollment and departure from school is formalized by order of the director, indicating the reasons for the dropout. Since 2010, in accordance with the requirements of the law on the prevention of neglect, the parents (legal representatives) of the dropping out students provide a certificate from educational institution where their child continues to study.

And on the screen there is a reference-notification form, which we offer to work with outgoing students.

In conclusion, it must be said that over time, the nature of the papers received in the workflow has changed somewhat. We hardly work with originals, but more with copies and electronic versions of documents, we create great amount their own documents, which are saved in electronic and printed forms. To create conditions for the correct storage of original documents, equipped rooms are required that meet all established standards: from lighting and temperature conditions to the thickness of the paper in the folders and the required thread number for filing cases. Therefore, in the future, we see the storage of documents and the creation of a school archive in electronic form and on electronic media.

December 2010

NSOT). As part of the work on the NSOT, the solution was developed in accordance with federal model methods:

• "A model methodology for introducing normative per capita financing for the implementation of state guarantees of citizens' rights to receive public and free general education";
• "A model methodology for the formation of a system of remuneration and incentives for employees of state educational institutions of the constituent entities of the Russian Federation and municipal educational institutions implementing programs of primary general, basic general, secondary (complete) general education."

Calculation and distribution of the wage fund The accounting and distribution of funds received by the institution is kept in accordance with the normative per capita financing. This block includes:

• Determination of the amount of funds of an educational institution.

HR records management: HR records

For example, if it is necessary to provide workers with uniforms and PPE, it is necessary to prepare an order on the procedure and timing of their issuance, which employees need them. Compensation and benefits for work in special conditions must be documented: hazardous industries, irregular, night, etc. Further, they draw up the Regulation on personnel records management.

Attention

It reflects the list of papers necessary for the organization's work, the procedure for their registration and storage. The legislation does not oblige to develop such a Regulation, however, it will significantly facilitate the work of personnel officers. To work in new organization the director is hired first, then he recruits the rest of the staff.

The composition and number of posts required reflects the staffing table. The rules of the order reflect all work schedules, requirements for employees, etc. A standard labor agreement is developed on the basis of the norms of the Labor Code of the Russian Federation.

Features of HR administration

Info

All questions will be resolved by a third-party specialized organization.

• Difficulties with document flow arise if the organization is large, has structural units and a large amount of documentation. In this case, the responsibility for the transfer of papers may be assigned to the courier. At the same time, representatives of the executing organization often do not visit the customer's office, i.

That is, the work is done completely remotely.

Simplification of accounting in micro-enterprises All working conditions are fixed in an agreement with the employee. In 2018, the heads of these companies and individual entrepreneurs have the right to refuse to draw up local regulations. Within 4 months from the date of loss of microenterprise status, the management is obliged to issue “traditional” HR documentation.
So, the organization of personnel records management at an enterprise is a complex procedure.

How to start HR administration from scratch in a budget institution?

Staffing is a form of a schedule with the entered names of employees in accordance with the positions held. The vacation schedule (form T-7) reflects information on the time of granting annual leave to all employees. Compiled for a year. It is approved by the director in agreement with the trade union organization.

The document must be drawn up at least 2 weeks before the new year. The data entered into it is mandatory for both employees and employers. Beneficiaries are an exception. Sample T7 The schedule includes the following details:

• department name;
• Job title;
• Full name and personnel number of the worker;
• number of vacation days;
• dates of leaving on vacation according to plan and fact;
• the basis for the transfer of vacation, the estimated date.

The employee is informed about this 2 weeks before the vacation.

HR administration from a to z

Important

Today, the procedure for hiring employees, regardless of the field of activity of a particular enterprise, is regulated by the current legislative norms. At the same time, it must be remembered that all this type of procedure is regulated by legislative norms. Any deviations from them are simply not permissible. If the regulatory authorities find any violations, it is possible to impose rather serious penalties.

• General aspects
• How to keep records of personnel in the organization
• Frequently asked Questions

In order to avoid the occurrence of all kinds of difficulties, special software has been developed.

It allows you to automate personnel records, to avoid various mistakes and shortcomings. Today the process of personnel records is regulated at the legislative level.

Employees in a government agency

Teacher salaries are calculated based on the size of the teaching load within the curriculum. Implemented a block for distributing the workload of teachers based on data on: subject; class; the number of students; the size of the load per month. In the employee's personal payroll, salaries by position are automatically calculated, accruals for teaching load employee and allowances for classroom leadership and office management.

Implemented the calculation of additional payments to employees in their individual pay sheets for the formation of salaries. Detailed description functionality of the solution "1C: Salary and personnel of an educational institution" is given in Appendix 1. The solution "1C: Salary and personnel of an educational institution" has passed the certification "1C: Compatible", information mail No. 13316 of 03/25/2011

The procedure for maintaining personnel records at the enterprise

Access to them is allowed only to a strictly limited circle of officials. Upon dismissal of personnel, personal files are handed over to archival storage. Rules for registration, storage and issuance work books, as well as inserts. All organizations are required to keep work books for their personnel, with the exception of employees hired part-time. At the initial admission, the employer independently acquires blank forms and makes the first entry in them. On the title page enter the relevant data about the employee. Subsequently, it is necessary to monitor their relevance and make changes in time. On the spread of the main part, records are made about the labor and social activities of the employee, his admission permanent translations, dismissal. All entries are numbered in a general manner and are entered on the basis of the order. The resignation letter is accompanied by the seal of the organization and the signature of the head.

1c: salary and personnel of an educational institution

There are many third-party businesses offering these services today. For a fee, all the necessary documentation is drawn up. All other documentary activities related to the maintenance of personnel records are also carried out. Legal regulation It is important to remember about the large number of regulatory documents that govern the maintenance of personnel records. It is important to remember about a large number of very different nuances directly related to accounting. The fundamental regulatory documents associated with this kind of activity today include the following: It is important to pay special attention to various GOSTs, as well as all kinds of unified systems. Labour Inspectorate when conducting inspections, regardless of the reason for this kind of event, he always draws primarily on work books.

HR administration from scratch: step by step guide 2019

HUMAN RESOURCES FROM ZERO:

a short approximate step-by-step guide on setting up HR administration in a newly opened company

(if you want to put things in order in an existing campaign, then another step-by-step guide is more suitable for you - restoration of personnel records >>)

If you were instructed to deliver to a newly opened company HR administration from scratch, and you have little experience in this area (maybe you are a creator, leader and so far the only employee of a new company, a new recruiter, or generally an accountant or an office manager who has been “hung up” on staff, or a novice entrepreneur), then our guide will surely help you. It is compiled in a simple and accessible way, especially for newcomers to the personnel business.

And certainly The rich stocks of our site will help you :

• free reference base on personnel records management: 25 main step-by-step procedures (hiring, vacation, dismissal, etc.), 200 samples of documents on personnel, the block "Labor books" (samples of filling out and consultations), 5 manuals on personnel affairs, consultations, articles on personnel) and much more;
• a large reference database available to subscribers of the Kadrovik-Practitioner magazine (everyone can afford it >>): 140 step by step instructions on personnel work, more than 1000 samples of personnel documents, bins of consultations and articles, a course on the basics of personnel records management, bookshelf and etc.;
• our best books on HR administration.

So, you have been entrusted with personnel. Where do we start?

1. Let's stock up on the necessary laws, special literature and programs. You will need all this in your work.

• Needed Violation of labor laws may result in big fine. Therefore, knowledge and compliance with labor laws must be approached responsibly.
• From special literature, we are pleased to offer you manuals (you can download free of charge) and our best books on HR administration. The pantries of the site's reference databases will also be useful.
• Decide with the management the issue of purchasing a program in which to keep personnel records. There are many such programs, and many specialized, very, very convenient. Some are somewhat bypassed in terms of 1C functionality. But most companies keep personnel records by tradition in 1C. The fact is that there are plenty of 1C support specialists in any city, but you will not find specialists in support of other programs everywhere.

2. We take copies of the organization's constituent documents from the management and carefully study them.

Personnel documents will have to comply with the constituent documents of the company, and not contradict them in any way. Read in the Charter the procedure for hiring a director (you will apply for a job) and the procedure for setting his salary, the period for which an employment contract can be concluded with him - some features may be spelled out in the Charter. Sometimes the Charter prescribes the procedure for hiring key managers and establishing remuneration systems for them (for example, with the preliminary approval of the general meeting of founders), and even the procedure for approval staffing table.

3. Determine the list of documents that must be on the site personnel work, and which we will compose.

It is clear that you will draw up documents obligatory by law in any case. Check with your management which of the optional documents you will be preparing for the company. Also, in advance, you can clarify with the director what special conditions he wants to see in the internal labor regulations, other local regulations, in the forms of employment contracts.

If your company is a micro-enterprise, then according to 309.2 of the Labor Code of the Russian Federation, you may not draw up some documents:

"An employer is a small business entity that is classified as a micro-enterprise, has the right to refuse in whole or in part from the adoption of local regulations containing norms labor law(internal labor regulations, regulations on remuneration, regulations on bonuses, shift schedule and others). Moreover, to regulate labor relations and other relations directly related to them, the employer - a small business entity that is classified as a micro-enterprise should include in employment contracts with employees, conditions governing issues that, in accordance with labor legislation and other regulatory legal acts containing labor law norms, should be regulated by local regulations..."

4. We arrange the director

Check if the director (CEO) is properly formalized. If not, then first of all we arrange the director. He is the first worker! From the documents it should be clear from what date the director works. There is a step-by-step procedure for applying for a director's job in a large reference database and in the "Personnel Officer Package", the necessary samples of documents, thematic consultations in the same place.

5. We draw up the staffing table, internal labor regulations, and other local regulations (see the table from clause 3).

Surely the company does not yet have a staffing table and internal labor regulations and other local regulations. We compose them. All these documents are coordinated with the director. We take into account the comments and wishes of the director, we check whether they contradict the legislation. The ready-made versions of the named documents are agreed in accordance with the procedure established by law (if necessary, taking into account the opinion of the representative body of employees), then the head of the company approves them. On our website, there are many samples of such documents freely available. There are many more such samples and thematic comments to them, step by step procedures their statements are in a large reference database and in the "Kadrovik package". On our website you can freely read the new useful article "Staffing: form and content". We recommend subscribers of the journal" Kadrovik-Practitioner "to read the article:" We draw up internal labor regulations: legal, thoughtful and beneficial to the employer " and see templates of local regulations.

6. We develop a standard form of an employment contract, which will be concluded with employees.

We recommend the following guidelines for subscribers of the Kadrovik-Practitioner magazine: "We are hiring an employee: personnel issues"... From it you will learn, among other things, which conditions are favorable to the employer to include in the employment contract, and which conditions, on the contrary, are not desirable and dangerous.

7. We are preparing other documents that we will need to conduct personnel work in the future:

We prepare accounting books, registration journals, timesheets, order forms, agreements on material responsibility and etc.

8. We decide with the management the question of who will keep work books .

If employees are not yet hired, then the head of the organization (director) will have to keep work books first. An order is issued about this. On our website there is a sample order for the head of the organization to take responsibility for maintaining, storing, recording and issuing work books. Such an order is mandatory, this is a requirement of the Decree of the Government of the Russian Federation. If it does not exist, the employer may face a fine. Subsequently, the director can transfer these powers to the accepted personnel worker, also by order. On our site there is an order form for the appointment of those responsible for maintaining, storing, recording and issuing work books >>

9. We register employees for work.

Then the employees will begin to work and the phase of working days will begin for the personnel worker, it will be necessary to keep a time sheet, draw up a vacation schedule, arrange vacations, use incentives and penalties, business trips, combination, dismissal and much more ... Our resources will help you in all this. site.

I am interested in the question of how the personnel office work is conducted at the school. Before that, I worked as a personnel officer in small commercial organizations and got a job at school for the first time. Therefore, I would like to study HR administration at the school and download the necessary documents.

Answer

HR administration at the school is carried out according to the general rules for organizing HR work. Just like in any other organization, a cadre at a school:

• draws up personnel orders. These are orders to hire employees, to terminate an employment contract, etc .;
• draws up and concludes employment contracts with employees;
• makes entries in the work books of employees;
• keeps personal cards of employees;
• prepares all documents for vacations and business trips of employees;
• makes a vacation schedule;
• keeps a time sheet;
• keeps a book of records of work books.

In addition, a personnel officer, including at school, may be assigned the responsibility of maintaining military records.

Thus, the personnel office work at school and the documents that the personnel officer draws up when working at school are not much different from what is accepted in commercial organizations.

At the same time, the personnel officer should study the Law on Education, as well as documents of the Ministry of Labor on the duration of the working time of teachers, as well as on the period annual leave teachers.

It should also be remembered that when hiring teachers, a certificate of no criminal record is required. This document is presented when applying for a job as part of the general package of documents. In addition, most often it will be a cadre worker who will need to monitor the passage of the next certification by teachers.