I. General Provisions

1. A person who has an academic degree of doctor or candidate of sciences, scientific works, experience of scientific and organizational work for at least 5 years is appointed to the post of scientific secretary. Highly qualified specialists in the relevant field of knowledge with the specified work experience can be appointed to the post of scientific secretary up to 3 years old.

2. Appointment and dismissal of the academic secretary

3. The scientific secretary must know:

3.1. Legislative and normative legal acts, scientific problems of the relevant field of knowledge, science and technology, directions of development of the branch of the economy according to the profile of the institution (organization), guidance materials of higher authorities.

3.2. Domestic and foreign achievements in the relevant field of knowledge.

3.3. The established procedure for organizing, planning and financing, conducting and implementing research and development, their patent information support.

3.5. Training and professional development of personnel.

3.6. The procedure for holding competitions and certification scientific works nicknames.

3.7. Legal issues of registration of contractual relations in the joint performance of work with other institutions, organizations and enterprises.

3.8. Labor organization methods researchers and management scientific research and developments.

3.9. Guidelines for organizing office work.

3.10. Labor legislation.

3.11. Labor protection rules and regulations.

4. The Scientific Secretary reports directly

II. Job responsibilities

Scientific Secretary:

1. Leads the preparation of proposals for consolidated prospects and annual plans for research and development, and also coordinates thematic plans for research work carried out by structural divisions, organizations and enterprises in their joint implementation.

2. Organizes control over the timely and high-quality implementation of the established thematic plans and the preparation of summary reports on the activities of the institution (organization).

3. Provides coordination in the development of the main directions of work of the institution (organization), plans and programs to improve the efficiency of its activities, improve the organization of labor and management.

4. Prepares draft plans for the work of a scientific or scientific and technical (technical) council, controls their implementation and implementation of decisions made by the council.

5. Considers materials related to the defense of dissertations and the assignment of academic titles.

6. Prepares proposals for plans for publication of scientific papers, provides their peer review, as well as the holding of scientific conferences, meetings, seminars, discussions.

7. Organizes the certification of employees, the development of criteria and methods for assessing their activities.

8. Coordinates the activities of scientific and auxiliary units of the institution (organization).

9. Prepares proposals for training and advanced training of scientific personnel, training for scientific workers.

III. Rights

The scientific secretary has the right:

1. To get acquainted with the draft decisions of the organization's management concerning its activities.

2. On issues within his competence, submit proposals for improving the organization's activities for consideration by the organization's management; comments on the activities of the organization's employees; options for eliminating shortcomings in the organization's activities.

3. Request personally or on behalf of the organization's management from the organization's divisions and other specialists information and documents necessary for the performance of his official duties.

4. To involve specialists from all (individual) structural divisions in solving the tasks assigned to him (if this is provided for by the provisions on structural divisions, if not, then with the permission of the head of the organization).

5. Require the management of the organization to assist in the performance of his duties and rights.

IV. Responsibility

The scientific secretary is responsible in the following cases:

1. For improper performance or non-performance of their duties provided for by this job description - within the limits determined by the current labor legislation Russian Federation.

2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.

3. For causing material damage- within the limits determined by the current labor and civil legislation of the Russian Federation.

					APPROVED *
(name of the enterprise, organization, institution)					(head of an enterprise, organization, institution)
JOB DESCRIPTION
00.00.0000		№ 00			(signature)		(FULL NAME.)
Structural subdivision:	Research Institute
Position:	Scientific Secretary
					00.00.0000

1. General Provisions
1. This job description defines functional responsibilities, rights and responsibilities of the scientific secretary.
2. The scientific secretary belongs to the category of leaders.
3. The scientific secretary is appointed and dismissed in accordance with the procedure established by the current labor legislation by order of the director.
4. Relationships by position:

1.4.1	Direct subordination	Director of the organization
1.4.2.	Additional subordination	In accordance with the established procedure
1.4.3	Gives orders	‑‑‑
1.4.4	The employee replaces	Person appointed by order of the director of the organization
1.4.5	The employee replaces	‑‑‑

1. Academic secretary qualifications:

	education	Degree of Doctor or Candidate of Science
	work experience	At least 3 years
	knowledge	Legislative and normative legal acts, scientific problems of the relevant field of knowledge, science and technology, directions of development of the branch of the economy according to the profile of the institution (organization), guidance materials of higher authorities. Scientific problems of the relevant field of knowledge, science and technology, directions of development of the economic sector, guidance materials of higher and other bodies. Domestic and foreign achievements on these issues. The latest methods, means and practice of planning, organizing, conducting and implementing research and development (assessment, patent information support, the release of scientific and technical documentation, etc.). Forms of economic incentives and material incentives for employees. Training and professional development of personnel. The procedure for holding competitions and certification of scientific workers. Legal issues of registration of contractual relations in the joint performance of work with other institutions, organizations and enterprises. Methods for organizing the work of scientists and management of scientific research and development. Guidelines for organizing office work. Labor legislation. Labor protection rules and regulations.
	skills	work in the specialty
	Additional requirements

1. Documents regulating the activities of the scientific secretary

3.1 External documents:

Legislative and regulations related to the work being performed.

3.2 Internal documents:

Charter of the organization, Orders and orders of the director of the organization; Regulation on the research department, Job description Scientific Secretary, Internal Labor Regulations.

1. Responsibilities of the academic secretary

Scientific Secretary:

4.1. Leads the preparation of proposals for consolidated perspectives and annual plans for research and development, and also coordinates thematic plans for research work carried out by structural divisions, organizations and enterprises in their joint implementation.

4.2. Organizes control over the timely and high-quality implementation of the established thematic plans and the preparation of summary reports on the activities of the institution (organization).

4.3. Provides coordination in the development of the main directions of work of the institution (organization), plans and programs for increasing the efficiency of its activities, improving the organization of labor and management.

4.4. Prepares draft plans for the work of a scientific or scientific and technical (technical) council, controls their implementation and implementation of decisions made by the council.

4.5. Considers materials related to the defense of dissertations and the assignment of academic titles.

4.6. Prepares proposals for plans for the publication of scientific papers, provides their peer review, as well as the holding of scientific conferences, meetings, seminars, discussions.

4.7. Organizes the certification of employees, the development of criteria and methods for assessing their activities.

4.8. Coordinates the activities of scientific and auxiliary divisions of the institution (organization).

4.9. Prepares proposals for the training and advanced training of scientific personnel, training for scientific workers.

1. Scientific secretary rights

The scientific secretary has the right:

5.1. To get acquainted with the draft decisions of the organization's management concerning its activities.

5.2. On issues within his competence, submit proposals for improving the organization's activities for consideration by the organization's management; comments on the activities of the organization's employees; options for eliminating shortcomings in the organization's activities.

5.3. To request personally or on behalf of the organization's management from the organization's divisions and other specialists information and documents necessary for the performance of his official duties.

5.4. To involve specialists from all (individual) structural divisions in solving the tasks assigned to him (if this is provided for by the provisions on structural divisions, if not, then with the permission of the head of the organization).

5.5. Require the management of the organization to assist in the performance of his duties and rights.

1. Responsibility of the scientific secretary

The scientific secretary is responsible for:

6.1. For improper performance or non-performance of their duties provided for by this job description - within the limits determined by the current labor legislation of Ukraine.

6.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of Ukraine.

6.3. For causing material damage - within the limits determined by the current labor and civil legislation of Ukraine.

1. Working conditions of the academic secretary

7.1. The mode of work of the academic secretary is determined in accordance with the Internal Labor Regulations established in the enterprise.

1. Terms of remuneration

The terms of remuneration of the scientific secretary are determined in accordance with the Regulations on the remuneration of personnel.

1. Final provisions
1. This Job Description is drawn up in two copies, one of which is kept by the Enterprise, the other- from the employee.
2. Tasks, Duties, Rights and Responsibilities can be clarified in accordance with changes in the Structure, Tasks and Functions of the structural unit and workplace.
3. Changes and additions to this Job Description are made by order general director enterprises.

Head of structural unit
		(signature)	(surname, initials)
AGREED:
Head of the legal department
(signature)	(surname, initials)
00.00.0000
I have read the instructions:
		(signature)	(surname, initials)

Science is actively developing and, perhaps, in the near future the prestige of the profession of a scientific secretary will only grow. Who is a scientific secretary, what are the features of the profession and the income of employees in this position, we will discuss in our material.

The material will talk about the scientific secretary - a position in science, to which there are many requirements. How to correspond to them, what competencies to develop and what salary a scientific secretary can count on.

Where does the scientific secretary work

Most often, such a worker is in demand in scientific and educational institutions, for example, in universities, academies and others. He is admitted to dissertation and academic councils at these institutions. An employee who works in this position in a scientific institution must organize the activity entrusted to him or a part of it. The organization consists of planning (for example, drawing up a plan of scientific events - seminars, discussions, conferences, and so on), control of the organization and conduct of events, documentation (logging) and implementation of decisions taken at the events.

When the position of scientific secretary appeared

The emergence of the position is timed to the birth of the official social institution science in Russia. This happened in the first half of the 18th century, when Emperor Peter I established the Russian Academy of Sciences. The RAS required various workers, including scientific secretaries.

Content of the job description of the academic secretary

Typically, job descriptions indicate the requirements for competencies, functions, duties, rights and responsibilities.

Duties of the Scientific Secretary

• coordination of the activities of the institution;
• planning (drawing up plans, schedules);
• selection of materials for conferences, speeches, hearings;
• preparation of scientific publications;
• logging of scientific events;
• compilation of various summaries and reports;
• support of research workers, for example, development KPI of work employees.

To successfully carry out his work, the scientific secretary must have necessary knowledge, abilities, skills and experience. Usually you need:

• higher education or academic degree,
• experience in scientific organization or management and organization experience from a year,
• own scientific works,
• knowledge of computers and office equipment,
• sociability,
• literacy,
• erudition,
• Knowledge of foreign languages.

The scientific secretary can lead the group of developers of proposals for development prospects, annual plans for scientific development and research. He studies and coordinates the plans of scientific work in the institution so that all structural units and other organizations can jointly conduct research.

Another duty of the scientific secretary is to ensure that the employees of the scientific institution implement thematic plans on time and efficiently. Based on the results of the activity, the secretary prepares consolidated reports. In order to improve the efficiency of labor and management of scientific workers, the scientific secretary participates in the development of programs to improve work efficiency, criteria and a method for assessing the effectiveness of work. The secretary of the scientific organization prepares projects for the technical council and monitors their implementation after adoption. When the scientific and technical council makes decisions, the scientific secretary implements them or organizes their implementation.

The scientific secretary is also responsible for reviewing information materials related to dissertation work and awarding academic degrees. He develops proposals for plans for publication of works, organizes peer review of dissertations. He participates in the certification and qualification testing of employees. Based on the results of certification, it prepares proposals for retraining, advanced training, and training for employees.

This employee is an important link in the organization of scientific events such as meetings, seminars, conferences, hearings and discussions. He accompanies the event from the development of the theme to the implementation of the decisions made on it.

Remuneration of the scientific secretary

The salary of this employee may vary. It all depends on the institution in which he works. Usually, this position is offered a salary of 20 to 50 thousand rubles per month.

Responsibility of the scientific secretary

The scientific secretary is responsible for poor-quality performance or complete non-performance of duties, for offenses that he may commit at the workplace and in connection with his professional duties, as well as for causing material damage to the employer.

Scientific secretary profession - interesting opportunity for promotion and development in the scientific field.

We bring to your attention typical example of the job description of the scientific secretary, sample of 2019. should include the following sections: general position, duties of the academic secretary, the rights of the academic secretary, responsibility of the academic secretary.

Job description of the academic secretary refers to the section " Industry-wide qualification characteristics of the positions of workers employed in enterprises, institutions and organizations".

The job description of the academic secretary should reflect the following points:

Responsibilities of the academic secretary

1) Job responsibilities. Leads the preparation of proposals for consolidated long-term and annual plans for research and development, and also coordinates thematic plans for research work carried out by the structural divisions of the institution (organization), as well as other institutions, organizations and enterprises in their joint implementation. Organizes control over the timely and high-quality implementation of the established thematic plans and the preparation of summary reports on the activities of the institution (organization). Provides coordination in the development of the main directions of work of the institution (organization), plans and programs for increasing the efficiency of its activities, improving the organization of labor and management Prepares draft plans for the work of a scientific or scientific and technical (technical) council, controls their implementation and implementation of decisions made by the council. Considers materials related to the defense of dissertations and the assignment of academic titles. Prepares proposals for plans for the publication of scientific papers, provides their peer review, as well as holding scientific conferences, meetings, seminars, discussions. Organizes the certification of employees, the development of criteria and methods for assessing their activities. Coordinates the activities of scientific and auxiliary divisions of the institution (organization). Prepares proposals for the training and advanced training of scientific personnel, training for scientific workers.

Scientific secretary should know

2) The scientific secretary, in the performance of his official duties, must know: legislative and regulatory legal acts, scientific problems of the relevant field of knowledge, science and technology, directions of development of the economic sector according to the profile of the institution (organization), guidance materials of higher authorities, domestic and foreign achievements in the relevant field of knowledge; established order organizing, planning and financing, conducting and implementing scientific research and development, their patent and information support; applicable provisions for the protection of copyright and patents; training and professional development of personnel; the procedure for holding competitions and certification of scientific workers; legal issues of registration of contractual relations in the joint performance of work with other institutions, organizations and enterprises; methods of organizing the work of scientific workers and management of scientific research and development; guidelines for organizing office work; labor legislation; rules and norms of labor protection.

Requirements for the qualifications of an academic secretary

3) Qualification requirements. Degree of Doctor or Candidate of Science. Availability of scientific papers. Experience in scientific and organizational work for at least 5 years. The position of the scientific secretary for a period of up to 3 years may be appointed by highly qualified specialists of the relevant field of knowledge who do not have an academic degree, who have the specified work experience.

The job description of the academic secretary is a sample of 2019. The duties of the academic secretary, the rights of the academic secretary, the responsibility of the academic secretary.