Duties of the deputy director of the enterprise. A sample of a typical job description for a deputy director. Roles and responsibilities

The deputy director receives an appointment to this position from the director of the company by means of a resolution of the corresponding order. This position is available for persons who have higher specialized education and work experience of the full 5 years as a manager of any level. If all places of work during this period correspond to the profile of a particular enterprise, whose recruiters decide to hire.

What is the deputy director guided by?

Regulatory documentation, rules governed by both legislative acts and the specifics of the internal order.
The main charter of the enterprise, which was drawn up at the very beginning of its opening.
The rules and features of the internal regulations that relate directly to the implementation labor activity, the peculiarities of its correct, competent and safe conduct.
Each separate orders and instructions, both in writing and orally, emanating from the director of the company.
Job descriptions, which are prescribed for deputy directors of any profile or narrow focus.

What does a deputy director need to know?

The main norms of legislation and other binding regulations that determine the specifics of conducting business and economic activity specific enterprise. Decisions, prescriptions and additions to the legislation of the federal, regional and even local scale are important. Priority industries and areas that are promising for the development of the enterprise should be highlighted from the main information provided. This is provided for by the duties of the Deputy Director.
Regulatory features and methodological rules of various bodies concerning the activities and development of a particular unit, as well as the entire company.
Prospects for the development of the firm and certain aspects of a particular industry.
Production capacities, the ability to use resources in full, the company's human resources and the possibility of modernizing manual and automated labor.
Legislation related to narrow topics of taxation, as well as environmental features and responsibility for the activities of the firm.
The procedure and features of the preparation, design and approval of the concepts of business plans, both economic and economic spheres activities of the enterprise.
Business methods and features and management of the firm, related to market relationships.

Job responsibilities

Control the peculiarities and conduct of the company's activities both financially and economically.
Ensure the usefulness of the activities of all departments and employees of the company to achieve optimal use of both material and financial resources, forming the concept of all aspects of production. Acceleration of profit-making from methods that have been introduced recently. This is determined by the duties of the Deputy Director.

Important aspects in work

Taking measures and ensuring accelerated turnover of products through the timely and profitable conclusion of contracts of economic and financial importance. You should choose enterprises with proper experience and reputation so that there are no complications in the work and activities of the entire company. This includes the job responsibilities of the Deputy Director of Education.
Lead and supervise activities to save and conserve unnecessary resources, as well as their complex application. It is necessary to improve the rationing of the costs of raw materials, control its use on a production scale, as well as, if there are no materials and additional funds necessary for the activities of the company. This is provided for by the duties of the Deputy Director.

Difficult responsibilities

Improve economic indicators companies and form indicators with improved standards, monitor the performance of all functions responsible employees... It is necessary to gradually strengthen and, if possible, expand the enterprise, its scope, and strengthen the regulatory and financial discipline. This is provided for by the duties of the Deputy Director for Educational Work.
Prevent and promptly eliminate the accumulation of a large amount of material assets, as well as excessive consumption of materials or damage to equipment due to improper operation or too intensive operation. This is part of the job responsibilities of the Deputy Headmaster.

Business Observation Responsibilities

Control and, if necessary, take part in the preparation and execution of financial documents and various estimates that determine the economic costs of various areas of modernization and processing of production technologies, which is part of the duties of the deputy general director.
To control the modern preparation and submission of reporting documentation, making calculations and their inclusion in the main package of documents required by the company's employees, which provides for the duties of the Deputy Director for Academic Affairs.
Constantly oversee the implementation of plans by employees, the relevance of standards, as well as the ability to make the process of manufacturing products more profitable by moderately increasing operational measures for certain equipment, which includes the duties of the Deputy Director for general issues.

Additional responsibilities

Sometimes the CEO is not present, he may also be absent for a long time. Then his main duties are transferred to the deputy. This employee must conduct successful and rational negotiations with customers and partners, arrange various meetings, hold events, the main goal of which is to modernize production and expand the company's activities. This includes the duties of the Deputy Director for OIA.

The employees of the enterprise are directly subordinate to the deputy director, so he must not only supervise their work, but also take all the necessary actions to facilitate it, safety and efficiency. This employee develops, improves and implements the rules and regulations labor discipline, ensures proper provision and guarantee of the fulfillment of the basic requirements for labor protection and fire safety... This is provided for by the duties of the Deputy Director for Production.

This employee brings the requirements and orders of the General Director to the employees, monitors and, if necessary, ensures their implementation. He regularly informs the general director of the company about any malfunctions or deviations in work that can lead to significant economic or material damage, if necessary, he follows his instructions and decrees designed to eliminate and correct any inconveniences in the system.

Deputy director's rights

The Deputy Director has the right to:

Give orders and advise all employees on issues related to their work activities or incidental problems.
Take an active and active part in the preparation of various projects, orders, instructions and important instructions. Also, this employee can participate in the preparation of estimates, analyze the appropriateness of the actions taken and convey his reasoning to the CEO and to the entire team. He has the right to participate in the formation of the concepts of contracts, take into account their relevance and, if possible, perform all actions solely for the expansion and development of the company.
To personally inform the General Director of all deficiencies in the enterprise that were identified by the deputy independently or transferred to another employee. His duties include not only timely informing about various shortcomings, but also making proposals that relate to the improvement of the enterprise as a whole or the modernization of the activities of certain departments.

What else is the deputy director obliged to do?

Carry out representative activities in the interests of the company. The deputy director can interact with government agencies, make decisions within his own competence, various organizations and institutions, if the issues discussed concern commercial activities firms or are urgent.
Carry out requests for the necessary documentation from various structural divisions of the enterprise, if it is necessary for the possibility of implementing the main job responsibilities any employees or the deputy director himself.

The deputy director is responsible for providing employees with optimal working conditions, and must also monitor the proper operation of all divisions, eliminate shortcomings in a timely manner or participate in making decisions on the modernization of the company. He must also form an accurate list of the duties of employees, timely submit reports on the activities of the company as a whole, reporting to the CEO.

Deputy the CEO is the second person in the company or is included in the circle of top managers who oversee different directions her activities. What responsibilities and rights the CEO can delegate to his deputy, read the article.

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What is the responsibility of the Deputy General Director

The position of the deputy chief person of the company may appear in its staffing table regardless of the type of activity and size of the enterprise. There is no legal limitation on what this position will be called. Position may be named: Vice President, Executive Director, deputy, etc.

If it comes on the first deputy general director, the functionality of the position is established taking into account the specific needs of the company and includes supervision in all areas of its activities. Other deputies can lead specific areas: finance, economics, security, or development. Each of them will have their own rights, responsibilities and functionality. At the same time, the range of duties of deputy general directors is so wide that it is impossible to establish uniform requirements for an ideal candidate for such a position.

Therefore, even if the functions of the Deputy General Director will be performed by one person, it is necessary to clearly determine:

what requirements the applicant for the position must meet;
what will be included in his job duties,
what rights will be delegated to him;
what responsibility is established.

This can be done using a local regulatory act - job descriptions.

Job description of the deputy general director

Do I need a job description of a deputy general director

Job description Deputy General Director of an LLC or an enterprise of another form of ownership - a required document. At the same time, the Labor Code does not establish its mandatory presence in the organizational and administrative documentation of the enterprise. Some employers consider it sufficient if a description of the job description of the deputy general director is provided in employment contract .

But this is not very convenient. If it becomes necessary to make additions or change the composition of the functionality, you will have to sign additional agreement to the employment contract. The law interprets such adjustments as a change in essential conditions and a separate procedure is provided for their introduction.

The job description of the deputy general director is developed by the employer according to his own model, enshrined in the accounting policy of the enterprise. The compiler has the right to fill the document with the content that meets his interests, to establish his own requirements. He can at any time make additions and edit the content unilaterally, without coordinating the edits with the employee.

Important! Draw up an instruction for the deputy depending on the specifics of the organization's activities. For example, for the deputy director of a factoring organization, professional standard by position. For some organizations its use is mandatory .

Job description of the deputy general director, taking into account the requirements of the professional standard "Specialist in factoring operations"

What the job descriptions of the deputy general director contain

The standard document structure includes the following sections:

General Provisions
Qualification requirements
Job responsibilities and tasks to be solved
Responsibility and rights.

Employers can supplement the instructions with other sections or expand and highlight some subsections in a separate section. The main task in this case is to describe in as much detail as possible the functionality and the tasks that the deputy general director must solve within the framework of his position and supervised areas of activity. Care should also be taken to ensure that the areas of his responsibility do not overlap with the areas of responsibility of other deputies of the company and avoid duplication of functions in terms of resolving organizational issues.

What to include in the "General Provisions" section of the job description of the Deputy General Director

This section contains many general points that can be included in job description the first deputy general director, and in the regulations established for the deputy in charge of a separate direction. Common points include:

the position of the deputy general director belongs to the managerial category;
a specialist is appointed to it and dismissed from it by the order of the general director or by the decision of the general meeting, if this is provided for by the Charter of the company. It is advisable to provide for a probationary period for this position;
the direct supervisor of the specialist is the general director, the specialist is subordinate only to him;
to the number of persons for whom the deputy general director is the immediate supervisor include (provide a list of officials and heads of departments reporting to this deputy);
during the absence, the functions of a deputy are assigned to a specific official or a person appointed temporarily by order of the head of the company.

In this section, also list the regulations that the deputy should be guided by in his work, including industry regulations and local regulations of the enterprise.

To draw up or change the job description of an employee without errors, use the online service of the Personnel System

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Requirements for the qualifications of the deputy general director

The basic qualifications for this position can be found in professional standards heads of organizations and management specialists operating in various sectors of the economy.

In the qualification handbook, you can also find characteristics and qualification requirements for activities such as:

Deputy Director for Commercial Affairs;
Deputy Director for Public Relations;
CFO (Deputy Director for Finance);
deputy director (head) of the institution (organization) for scientific work;
Deputy Director for Human Resources;
Deputy Director for Capital Construction.

But the employer has the right to establish additional qualification criteria in accordance with the production and organizational specifics of the company. It is quite natural that a specialist applying for this position will need experience working on leadership positions, albeit of a lower level. And if this is, for example, the first deputy general director, the job description may include the availability of both technical and economic and financial knowledge as a condition.

The entire list of job descriptions for any specialty, profession or position, look in the Job Descriptions Handbook from the Personnel System

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In addition, the Deputy CEO will need such personal qualities, how:

the ability to make decisions quickly and take responsibility;
Analytical mind;
charisma;
communication skills and the ability to effectively communicate with different people.

Deputy CEO: job responsibilities

The composition of the tasks to be solved and the duties of the Deputy General Director depends on many factors. When it comes to the first replacement, the functionality of the person occupying this position will be determined by what the CEO requires:

delegate to the deputy the solution of organizational issues, leaving behind strategic planning;
prepare the receiver in order to transfer both the affairs and the position to him after a while.

Regardless of this and what direction is supervised by the deputy general director, the list of functions that he must perform includes:

control of the company's activities in all areas or only in the supervised;
ensuring the rational use of supervised financial, material and human resources;
taking measures to ensure maximum efficiency of the enterprise and high quality products;
solving issues on improving labor standards, saving and saving resources, their complex use;
taking measures for the optimal use of materials, preventing damage to equipment.

In the instructions, reflect that through the Deputy General Director, Feedback between the staff and the head of the company. He acquaints the team with the issued administrative and organizational documents, controls and ensures their implementation. The deputy must also promptly inform the director about cases of non-fulfillment of his orders, malfunctions in the work of the company.

Note! The job description of the deputy general director must be drawn up by a specialist knowledgeable features areas of activity of the company and its divisions, the established practice of delegating the authority of the head.

Responsibility and rights of the deputy general director

This section also contains provisions common to all deputies. CEO. Set them responsible for:

untimely, inappropriate or ineffective performance of functional duties;
non-compliance with the regulations and rules in force in the company.

For example, this officer's powers include the following:

give orders to accountable persons, monitor their implementation and require reporting;
monitor the performance of official duties of persons subordinate to the position;
take actions aimed at eliminating the reasons interfering with the effective performance of official duties;
make recommendations and suggestions to improve the efficiency of the supervised departments and the entire enterprise.

The job description of the deputy general director is a document that regulates all aspects of the activity of this official. In drawing up, involve specialists who are familiar with the specifics of the production and organizational activities of the company.

Download for free the job description of the Deputy Director for General Issues

Professional responsibilities

Most often, he is entrusted with the performance of duties that have remained unallocated among other employees of the administration. This specialist has, according to the job description, several main professional goals:

continuous development of the company and formation personnel reserves;
training;
sending workers to various tasks;
control over the implementation of tasks assigned to employees;
supplying the firm with office supplies;
conclusion of contracts with cleaning and consulting companies;
documentation support;
work with the archives of the enterprise;
providing information and economic security organizations;
organization and control of the work of departments;
improvement of working conditions and its organization;
solution of other issues.

The list of responsibilities is subject to change.

Requirements for a specialist

In the case, as with any other employee, certain requirements are imposed on the specialist in question:

it is desirable to have higher education;
work experience requirements may vary;
the employee must have personnel management skills;
the employee must know Russian legislation;
own a PC at an advanced level;
know the principles of the organization;
be able to conduct business negotiations, etc.

Is there a common professional standard for this position?

Since July 2016, in the Russian Federation, it is imperative to use professional standards in work. The professional standards formalized the requirements for the level of qualifications of employees, the list of functions they perform, as well as possible job titles.

“Sample job description of the deputy director for general issues for professional standard” is a query that is often found in search engines. But for the position we are considering, there is no separate professional standard. The fact is that the deputy director for common work can perform completely different professional duties. For example, in some organizations, the owner of such a resounding profession is responsible for the functions of a caretaker. In others, he is engaged in the selection and training of personnel. Therefore, it is difficult to talk about a professional standard in this case.

(name of institution, organization)
APPROVED
(Name, signature)

“___” ______________ 200_

OFFICIAL INSTRUCTIONS OF THE DEPUTY DIRECTOR

I. General Provisions
1. The deputy director belongs to the category of managers, is hired and dismissed by the order of the director of the company.
2. A person with a higher professional (technical or engineering and economic) education and work experience in managerial positions in the relevant profile of the industry enterprise for at least 5 years is appointed to the position of deputy director of an enterprise.
3. The deputy director reports directly to the director.
4. In his activities, the Deputy Director is guided by:
– regulatory documents on the work performed;
- the charter of the enterprise;
- internal labor regulations;
- orders and orders of the Director;
- this job description.
5. The deputy director must know:
- legislative and regulatory legal acts governing the production, economic and financial and economic activities of the company, decrees of federal, regional and local government and management bodies that determine the priority areas for the development of the economy and the relevant industry;
- methodological and regulatory materials of other bodies concerning the activities of the company;
- profile, specialization and features of the structure of the company;
- prospects for technical, economic and social development industries and firms;
- production capacity and human resources of the company;
- production technology of the company's products;
- tax and environmental legislation;
- the procedure for drawing up and agreeing business plans for the production and economic and financial and economic activities of the company;
- market methods of business and management of the company;
- a system of economic indicators that allow an enterprise to determine its position in the market and develop programs for entering new sales markets;
- the procedure for the conclusion and execution of business and financial contracts;
- market conditions;
- scientific and technical achievements and advanced experience in the relevant industry;
- management of the economy and finances of the company;
- organization of production and labor;
- the procedure for the development and conclusion of sectoral tariff agreements, collective agreements and regulation of social and labor relations;
- labor legislation;
- rules and regulations of labor protection;
- regulations business communication;
- rules and approaches to working with clients;
- internal labor regulations;
- fire safety rules and regulations.
6. During the absence of the Deputy Director, his duties are performed in established order another deputy director, who is fully responsible for the proper performance of the assigned duties.

II. Job responsibilities
1. The right to sign a number of documents.
2. Organizes the work and effective interaction of all structural divisions, workshops and production units, increases the profitability of the company.
3. Develop and agree with the director of the company plans:
- development of production for a year;
- budgeting of the company (for a quarter, a year).
4. Solves issues related to the financial and economic and production and economic activities of the company.
5. Instructs other officials to conduct certain areas of activity - heads of production units and branches of enterprises, as well as functional and production units.
6. Supervises the work of all structural divisions of the company.
7. Organizes the current organizational and executive work of the entire company.
8. Ensures that the firm fulfills all obligations to suppliers, customers and creditors, including bank institutions, as well as economic and labor contracts.
9. Approves the staffing table of the company, establishes official salaries and allowances on a quarterly basis or as needed.
10. Supervises the organization of work in the company to stimulate personnel.
11. Ensures strict adherence to the regime of saving material, labor and financial resources.
12. Carries out work to improve the planning of economic and financial performance of the enterprise, to create and improve standards for labor costs, expenditure of inventory and use production facilities.
13. Carries out control over the procedure for accounting for the receipt and expenditure of funds, the use of material assets.
14. Ensures control over the course of compliance with financial discipline.
15. Controls the timeliness of submission of reports on the results of economic reporting on the results of economic activities in the prescribed manner and terms for consideration by the director.
16. _________________________________________________________________.
17. _________________________________________________________________.

The Deputy Director has the right to:
1. act on behalf of the company under a power of attorney.
2. to represent the interests of the firm in relations with citizens, legal entities, public authorities and management by power of attorney and by order of the director.
3. to check the activities of all divisions of the enterprise in the field of economics and organization of production, give them appropriate instructions aimed at increasing its efficiency.
4. to require the subdivisions of the enterprise to submit the materials necessary to fulfill the duties provided for by this Regulation.
5. to submit proposals to the director of the enterprise on rewarding employees of all divisions for high economic performance and holding them accountable for violation of established requirements in the field of economics and organization of production.
6. _________________________________________________________________.
7. _________________________________________________________________.

IV. Responsibility

The Deputy Director is responsible for:
1. non-fulfillment (improper fulfillment) of their official duties, provided for by this job description, within the limits determined by the current labor legislation.
2. offenses committed in the course of their activities - within the limits determined by the current administrative, criminal and civil legislation.
3. Causing material damage- in the redistribution determined by the current labor, criminal and civil legislation.
4. disclosure of commercial information.
5. Conducting without the permission of the director of interviews, meetings, negotiations concerning the activities of the company.
6.the violation of discipline requirements in accordance with the norms of the current labor legislation, for violation of the internal labor regulations in the company.
7. _________________________________________________________________.
8. _________________________________________________________________.

AGREED:
Supervisor
structural unit: _____ (signature) _______________ (full name) “____” ____________ ____
Boss legal department: _____ (signature) _____________ (full name) “____” ____________ ____

I have read the instructions: ________ (signature) _______________ (full name) “____” ____________ ____

Depending on the number of employees and organizational structure enterprises in staffing table different titles of positions of the deputy general director can be provided, for example:

first deputy general director;
Deputy General Director for General Issues;
Deputy General Director for financial activities;
Deputy General Director for Sales, etc.

The sample job description of the Deputy Director of LLC (2020), which can be downloaded in the article, will differ from all other options for job titles by functional rights and responsibilities of the top officials of the organization.

Job description structure

The job description consists of four sections:

General Provisions.
Job responsibilities.
Rights.
Responsibility.

General Provisions

Who is the deputy subordinate to?

The subordination of the deputies, as a rule, is direct, that is, they are subordinate directly to the first person of the organization. However, it is permissible to make an announcement in the instructions that, for example, the first deputy is directly subordinate to the head of the organization or directly to the decisions of the owners of the company. In the job description of the deputy for general issues, it can be indicated that he is subordinate not only to the head of the organization, but also to his first deputy.

Who reports to the deputy

If the staffing of the enterprise is significant and the number of deputies is more than two, it is advisable to assign in writing to each of them certain units that they will supervise, and whose management will be locked directly to each of them. The first deputy oversees, as a rule, divisions related to the main and direct activities of the company, for example, production, the energy department and technical control... The address of the Deputy for Economic Affairs is the planning, sales and accounting departments. In the area of responsibility of the deputy for general issues - maintenance department, personnel and office.

The procedure for appointment and dismissal from office

Depending on the existing order in the organization, instructions in this section indicate that a person is appointed and dismissed from his position by order of the head of the company. It may be indicated that people are appointed to the positions of SDGs (as the names of these positions are sometimes abbreviated) in accordance with the charter of the organization, the decision of the owners of the company, and in the same manner they are subject to dismissal.

Who performs duties for the period of temporary absence

This section of the general part of the instruction provides for the procedure for temporary replacement in the event of the absence of a deputy director. Most often, as the job description ascribes, the deputy general director can be replaced by the head of one of the departments he supervises. This allows for more efficient work planning, since you do not have to think every time who will be able to fulfill the duties of an absent employee. It can be written more simply that a specialist appointed by a separate order of the General Director will be the interim.

Qualification Requirements

If the position does not imply the presence of any benefits or restrictions that are provided for by current legislation, the developer of the instruction can independently come up with what education and work experience an employee should have. As a hint, you can use qualification guides positions of managers. If the position implies the existence of benefits and restrictions or it is included in the list of professional standards, it will be enough to indicate that the person appointed to this position is obliged to comply with these qualification requirements... Information about wages(in rubles or foreign currency) are not indicated in the job description.

What you should know, be able to and what to be guided by

This section is not of practical value, but is traditionally indicated in all job descriptions. It is enough to mention in general terms that the employee must know the legislation (depending on the direction of activity), be able to apply it in practice, and that he is guided by the charter of the company, as well as regulations CEO.

Job responsibilities

The most important section of the instruction, because this is the work function of the employee. The duties of any deputy follow from:

the need to resolve the range of issues delegated to him by the general director;
the specifics of the activities of the units that he oversees.

In addition, the position of the deputy director is endowed with organizational and administrative functions, and the employee's labor function in this section focuses on the coordination and management of subordinate employees. If you are developing a job description, it is recommended to use mostly verbs:

organizes;
coordinates;
leads;
controls;
provides;
takes action, etc.

For example, the first deputy director is obliged to:

coordinate the work of all departments in accordance with the goals and objectives of the enterprise;
take measures to ensure the smooth operation of production;
inform, and not hide from the general director all the shortcomings in the operation of production and its supply, take measures to eliminate the causes and conditions that may contribute to the downtime of the enterprise, etc.

In general, the filling of this section with specifics directly depends on the specifics of the company's activities: if the main direction is production, then the section of responsibilities of the first deputy director of the organization will mainly consist of responsibilities for leadership and providing technical and production activities enterprises.

The rights of the deputy director

This section of the job description indicates what rights the employee is vested with to solve everyday issues and implement his functional tasks. It is indicated what and from whom he can demand and in what form, to whom and what orders he is authorized to give. It is recommended to predominantly use verbs:

require;
achieve;
realize;
make suggestions, etc.

For example, a deputy director for general affairs has the right to:

demand that subordinate personnel strictly comply with the rules for working with information and documents containing personal data of employees;
manage subordinate units at your own discretion, distribute the load between units;
make proposals to the management of the organization on measures of moral and material encouragement of subordinate officials who achieve high results in their professional activity, etc.

Responsibility

It is indicated what the employee is responsible for:

for the fulfillment of specific indicators;
for the effectiveness and efficiency of the units supervised by him;
for failure to take appropriate measures;
for the safety of confidential information, etc.

For example, the Deputy CEO for Economic Activities is responsible for:

fulfillment of the planned performance indicators of subordinate units;
the state of service discipline in subordinate units;
provision of timely reporting to tax and other regulatory authorities in the direction of their activities, etc.

Working conditions

If there are features of the work schedule due to the functional responsibilities that the deputy general director must perform, the job description must necessarily provide for them. This refers to a floating schedule for going to work, business trips, etc. These prescribed features must fully comply with the requirements Labor Code Russian Federation and safety requirements in the performance of work duties.

Sample job description of the Deputy General Director of LLC (2020)

Signing, approval, review and storage

The job description of the deputies general directors in the formalized form:

It is signed by the developer (this is, as a rule, the head of the personnel department) and approved by the head of the organization. Her sheets are stitched.
When appointed to a position, an employee gets acquainted with the provisions of his job description, confirms the fact of familiarization with his own handwritten signature and receives a copy of the instruction in his hands. If necessary, he can be consulted by a lawyer or personnel officer.
The job description is stored in the order established in the organization in the personnel department or accounting department.